Assistant Finance Officer

 Assistant Finance Officer

Humanitarian Initiative Just Relief Aid (HIJRA) is a humanitarian and development organization that aims to positively contribute towards improving the living standards and conditions of those adversely affected by disasters and conflict in the East and Horn of Africa. Our work involves provision of clean and accessible water supply, sanitation facilities, promotion of health/hygiene, food security and education programs. HIJRA is dedicated and committed to reconstruction of community livelihoods through its direct contacts with the communities.
Job Summary: The Assistant Finance Officer’s responsibilities will include but not limited to source data recording, analysis, and interpretations and facilitation of procurement processes. S/he will also actively maintain the inventory and assets register and ensure safe custody of the financial documents for easy reference and donor reporting. The incumbent will be expected to achieve utmost efficiency by constantly reviewing work processes and work flow within the office.
Key Duties & Responsibilities:
·         Ensure that all the money received is accurately recorded in the source document and posted in the financial management system.
·         Prepare the documents required for the payment of the supplies up to LPO stage and ensure that all the required attachments are in place before sending for further processing within the Serenic system.
·         Accurately and timely prepare the payment vouchers and attach the necessary documents before submitting them to the Finance Officer for review and posting to general ledger.
·         Maintain stationary supply records and as well as other inventory supply and coordinate deliveries.
·         Participate in the procurement process by sourcing for quotations from the vendors and forwarding the same to the procurement committee for review and decision making.
·         Generate the Local Purchase Order using the financial system and deliver the same to the supplier upon authorization.
·         Update the automated items records and Fixed Assets records on weekly and monthly basis respectively.
·         Maintain electronic and hard copy filing system and retrieve documents from filing system when required.
·         Manage the petty cash kitty and keep the appropriate records.
·         Photocopy all the weekly transactions to ensure a safe copy of the document is available for the Donor verification and Audit.
·         Stamp all the payment vouchers and invoices “paid” to avoid double posting.
Qualifications, Skills & Experience:
·         Must have a Bachelor’s Degree in Accounting or Business Administration
·         At least two years’ of experience in a busy finance and administration environment
·         Ability to plan ahead and meet with deadlines
·         Strong written and spoken communication skills, in English
Confidentiality is a must
·         Diploma in procurement studies or wide experience in that function
·         Stage 2 of CPA/ACCA or any other professional Exam
·         Previous work experience working in international NGO environment.
·         An individual who is confident and can cope with people from diverse backgrounds
How to apply:
Applications from qualified Uganda nationals are hereby invited to fill the above position. If you believe you are the candidate we are looking for, please submit your letter of application and CV indicating daytime telephone contact. Include telephone and email contacts of three references including your current/most recent employer.
Applications should be sent by email to: info.ug@hijra.or.ke: The subject line should read Assistant Finance Officer: Ref: HR006/UG
Hand copies can also be delivered to:
HIJRA
Plot 12 Bukoto Street, Kololo 2nd Floor
P.O. Box 37703, Kampala Uganda
Only successful applicants will be contacted.
For more information regarding the organization please visit our website: www.hijra.or.ke; HIJRA is an equal opportunity employer.

Assistant Finance Officer

 Assistant Finance Officer

Humanitarian Initiative Just Relief Aid (HIJRA) is a humanitarian and development organization that aims to positively contribute towards improving the living standards and conditions of those adversely affected by disasters and conflict in the East and Horn of Africa. Our work involves provision of clean and accessible water supply, sanitation facilities, promotion of health/hygiene, food security and education programs. HIJRA is dedicated and committed to reconstruction of community livelihoods through its direct contacts with the communities.
Job Summary: The Assistant Finance Officer’s responsibilities will include but not limited to source data recording, analysis, and interpretations and facilitation of procurement processes. S/he will also actively maintain the inventory and assets register and ensure safe custody of the financial documents for easy reference and donor reporting. The incumbent will be expected to achieve utmost efficiency by constantly reviewing work processes and work flow within the office.
Key Duties & Responsibilities:
·         Ensure that all the money received is accurately recorded in the source document and posted in the financial management system.
·         Prepare the documents required for the payment of the supplies up to LPO stage and ensure that all the required attachments are in place before sending for further processing within the Serenic system.
·         Accurately and timely prepare the payment vouchers and attach the necessary documents before submitting them to the Finance Officer for review and posting to general ledger.
·         Maintain stationary supply records and as well as other inventory supply and coordinate deliveries.
·         Participate in the procurement process by sourcing for quotations from the vendors and forwarding the same to the procurement committee for review and decision making.
·         Generate the Local Purchase Order using the financial system and deliver the same to the supplier upon authorization.
·         Update the automated items records and Fixed Assets records on weekly and monthly basis respectively.
·         Maintain electronic and hard copy filing system and retrieve documents from filing system when required.
·         Manage the petty cash kitty and keep the appropriate records.
·         Photocopy all the weekly transactions to ensure a safe copy of the document is available for the Donor verification and Audit.
·         Stamp all the payment vouchers and invoices “paid” to avoid double posting.
Qualifications, Skills & Experience:
·         Must have a Bachelor’s Degree in Accounting or Business Administration
·         At least two years’ of experience in a busy finance and administration environment
·         Ability to plan ahead and meet with deadlines
·         Strong written and spoken communication skills, in English
Confidentiality is a must
·         Diploma in procurement studies or wide experience in that function
·         Stage 2 of CPA/ACCA or any other professional Exam
·         Previous work experience working in international NGO environment.
·         An individual who is confident and can cope with people from diverse backgrounds
How to apply:
Applications from qualified Uganda nationals are hereby invited to fill the above position. If you believe you are the candidate we are looking for, please submit your letter of application and CV indicating daytime telephone contact. Include telephone and email contacts of three references including your current/most recent employer.
Applications should be sent by email to: info.ug@hijra.or.ke: The subject line should read Assistant Finance Officer: Ref: HR006/UG
Hand copies can also be delivered to:
HIJRA
Plot 12 Bukoto Street, Kololo 2nd Floor
P.O. Box 37703, Kampala Uganda
Only successful applicants will be contacted.
For more information regarding the organization please visit our website: www.hijra.or.ke; HIJRA is an equal opportunity employer.

Programme Assistant for Disaster Risk Reduction

Programme Assistant for Disaster Risk Reduction

DanChurchAid
DanChurch Aid (DCA) is a faith-based Danish NGO working closely with church-based as well as secular NGOs in Uganda and the East Africa region. Support is under three programme types: HIV/AIDS with focus on prevention and social support to people living with HIV/Aids; Active Citizenship with focus on democratic space for citizen participation in governance; Food Security with focus on food production and productivity by empowering marginalised people to claim and uphold their right to food and livelihood sustainability, as well as humanitarian and transitional responses to conflict and natural disasters.
DCA has supported emergency relief and development programmes in Uganda since 1979. Its current areas of operation in Uganda are the Karamoja and Teso sub-regions, Rakai and Lyatonde districts. DCA also has projects in the Kagera zone in northern Tanzania as well as in eastern Burundi. DCA is committed to a gender-inclusive rights based approach to programming and works to strengthen these aspects both internally and externally. DCA is a member or the ACT Alliance and is HAP certified.
For further information on DCA please visit: www.danchurchaid.org
Country: Uganda
City / Location: Kampala
Min. years of experience: 2 years
Minimum degree: Bachelors degree
Closing date: March 20, 2013 - 5pm
The Programme Assistant’s primary function is to support to the DCA DRRAP Consortium Coordinator and the Uganda Programme team. The Programme Assistant reports to the Programme Coordinator.
Main tasks
• Research and information collection related to cross border, dry lands, pastoral and drought risk reduction advocacy and related issues
• Documentation and information dissemination
• Organize administrative and logistical needs for symposiums, meetings, workshops and media briefings
• Prepare supplements for newspapers
• Assist with networking with stakeholders involved in similar work.
• Create and follow budgets
• Support DCA programme team and partner projects
Key qualifications / Experience
- University degree in a relevant field
- Strong technical background in the field of research and information with at least 2 years experience in research and documentation.
- Good working knowledge of the Karamoja cluster, dry lands and pastoralism would be an advantage
- Exposure to programme and project management in marginalised areas and feel for policy work
- Commitment to quality work, efficiency, timeliness to deadlines and being solution-orientated
- Able, interested and willing to multi-task (e.g. from networking to administration)
- Very good analytical skills and capacity for understanding and synthesizing large volumes of reading material
- Very good interpersonal and communication skills, and capacity to work in a diverse and multicultural environment
- Flexible, pro-active, self-motivated and able to organise work independently as well as be willing to work within a team
- Computer literacy and fluent command of verbal and written English is a must.
Contact/How to apply:
To apply please e-mail CV and cover letter explaining your suitability for the post and how they meet the above competencies, incl. 3 work related referees and copies of certificates to the address below. Clearly mark in subject field or on envelope, the position you are applying for. Attachments may not fill more than 2 MB.
Closing date is 5 PM on the 20th March 2013
While we thank all applicants for your interest, only those selected for interviews will be contacted. Any form of lobbying will lead to automatic disqualification. Note that all interested candidates are encouraged to apply, regardless of age, race, gender, sexual orientation, marital status and religious, political or ethnic affiliation. Female candidates are encouraged to apply.
People Performance Group
Plot 8 Kitante Close, Kitante
P.O. Box 12405, Kampala
Uganda
Attn.: The Director
E-mail: application@ppg.co.ug
Web: www.ppg.co.ug

PROGRAMME OFFICER: Right to Food - DanChurchAid

PROGRAMME OFFICER: Right to Food - DanChurchAid

DanChurch Aid
DanChurch Aid (DCA) is a faith-based Danish NGO working closely with church-based as well as secular NGOs in Uganda and the East Africa region. Support is under three programme types: HIV/AIDS with focus on prevention and social support to people living with HIV/Aids; Active Citizenship with focus on democratic space for citizen participation in governance; Food Security with focus on food production and productivity by empowering marginalised people to claim and uphold their right to food and livelihood sustainability, as well as humanitarian and transitional responses to conflict and natural disasters.
DCA has supported emergency relief and development programmes in Uganda since 1979. Its current areas of operation in Uganda are the Karamoja and Teso sub-regions, Rakai and Lyatonde districts. DCA also has projects in the Kagera zone in northern Tanzania as well as in eastern Burundi. DCA is committed to a gender-inclusive rights based approach to programming and works to strengthen these aspects both internally and externally. DCA is a member or the ACT Alliance and is HAP certified.
For further information on DCA please visit: www.danchurchaid.org
Country: Uganda
City / Location: Kampala
Min. years of experience: 5 years
Minimum degree: Bachelors degree
Closing date: March 20, 2013 - 5pm
The programme is focused on the Karamoja and Teso sub-regions. It is composed of various projects aimed at synergy to reach a common objective; the projects are mostly implemented by local partner organisations.
The PO’s primary function is to provide the overall management of the Right to Food programme and to ensure that DCA’s objectives and accountability to its target rights holders and back donors is guaranteed during the entire project cycle. The PO will also be the emergency response focal person with responsibility of coordinating DCA response and relief work.
The Programme Officer reports to the Programme Coordinator.
Main tasks
- Support the design, implementation, monitoring and evaluation of the programme and projects, providing strategic, technical and financial insights
- Assess and appraise project proposals and enhance the quality of project design, implementation and management, as well as general compliance to back donor requirements
- Support partner organisations in identifying and addressing capacity
- Strengthen and support the mainstreaming of gender-inclusive rights-based perspectives in the programme
- Participate in the development of project proposals and fundraising initiatives
- Take active role in ongoing assessment of existing partners and identifying new partners
- Ensure a high level of documentation through regular reporting, including programme reporting, as well as the required level of internal administrative tasks
- Promote synergies, sharing of lessons and experiences within DCA and with partners
- Act as DCA focal person for emergency response to disasters
- Participate in relevant networks
- Contribute to DCA information work through contact with various media and writing of articles e.g. for DCA website or monthly magazine
Key qualifications / Experience
- Advanced university degree in a relevant field
- Strong technical background in the field of food security/ livelihood with at least 5 years experience with implementation of programmes and projects at “officer” level
- Good working knowledge of the Karamoja and Teso sub-regions of North Eastern Uganda
- Very good analytical skills and capacity for strategic planning
- Proven experience in mainstreaming gender equality and rights-based approach, in theory and practice.
- Experience in emergency response, local and national level advocacy and alliance building
- Excellent interpersonal and communication skills, and capacity to work with a partner based approach
- Commitment to high quality of work and results, and to being solution-orientated
- Able, interested and willing to multi-task (e.g. from technical support to administration)
- Computer literacy and fluent command of verbal and written English is a must.
Contact/How to apply:
To apply please e-mail CV and cover letter explaining your suitability for the post and how they meet the above competencies, incl. 3 work related referees and copies of certificates to the address below. Clearly mark in subject field or on envelope, the position you are applying for. Attachments may not fill more than 2 MB.
Closing date is 5 PM on the 20th March 2013
While we thank all applicants for your interest, only those selected for interviews will be contacted. Any form of lobbying will lead to automatic disqualification. Note that all interested candidates are encouraged to apply, regardless of age, race, gender, sexual orientation, marital status and religious, political or ethnic affiliation. Female candidates are encouraged to apply.
People Performance Group
Plot 8 Kitante Close, Kitante
P.O. Box 12405, Kampala
Uganda
Attn.: The Director
E-mail: application@ppg.co.ug
Web: www.ppg.co.ug