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Thursday 2 May 2013

Executive Assistant - British High Commission Kampala

Job title: Executive Assistant

The British High Commission Kampala (BHC) seeks to recruit a dynamic, experienced and adaptable individual to join their busy, but rewarding, Defence Section team. "Due to the security clearance requirements for the position, the vacancy is only open to nationals of the following countries: The United Kingdom, the United States, Canada, Australia and New Zealand".

Country: Uganda
Required languages: English
Required IT skills: MS Office (in general)
Salary level: Annual gross of Uganda Shillings 31,261,538/- to 47,042,206/-.
Closing date: May 9, 2013 - 5pm
The Defence Section is seeking to recruit an individual knowledgeable and skilled in Executive Assistant Duties. The successful applicant will have to be flexible, manage competing priorities and work to tight deadlines. They will need to be proactive and, in addition to EA duties, be capable of dealing with a varied workload to include event planning, information management and accounts verification. They will need to have excellent people skills, work effectively within a focused environment and have the ability to work under minimum supervision paying close attention to detail.
Key Responsibilities
Provide efficient and effective support to the Defence Team to include:
• Diary Management: Ensuring the electronic diary and contact list is kept current and in a logical order
• Correspondence: Production, registration and dispatch of office correspondence in all its formats
• Meetings: Plan, organize, book and confirm meetings, including related transport, feeding and accommodation requirements.
• Visits: Follow logical pattern for arriving visitors and training teams to include transport, accommodation and meeting bookings both incoming and outgoing.
• Social; Reply to official and private invitations, organize and book catering and refreshment required for official entertainment
• Diplomatic Clearance; submit and monitor diplomatic clearances for staff, aircraft visits and over flights.
• Personnel support - Provide administrative support for Defence Section personnel
• Ceremonial events : Assist in the organization of ceremonial events
• Filing; ensure that files are kept current and relevant.
• VTC Coordinator; Coordinate and administer VTC requirements
• Visitors/Office Calls; Administer security arrangements for visitors and escort as appropriate
• Registry Link; Act as the registry link through collection and delivery from the Registry of all incoming hard copy mail, and the emptying and distribution of out trays.
• Line Manager Responsibility: Be responsible for the briefing the Defence Section Driver in the daily and weekly tasks to be undertaken.
General assistance and any other task allocated by the Defence Adviser or Assistant Defence Adviser
Qualifications and Experience
a. Excellent Level of Written and Spoken English is essential
b. Good organisational skills essential
c. Previous Personal Assistant experience preferred
d. Working knowledge of MS Office Packages
e. Ability to work under pressure and prioritise
Key Competencies
Managing Self, Others and Resources
Delivering Results
Customer Focus
Problem Solving
Working with others
Remuneration Package
The gross annual salary range for this position is Uganda Shillings 31,261,538/- to 47,042,206/-.
Contact/How to apply:
Due to the security clearance requirements for this position, this vacancy is only open to nationals of the following countries: The United Kingdom, the United States, Canada, Australia and New Zealand. Terms and conditions of employment for locally engaged staff will apply.
To apply please send or e-mail your CV and a covering letter explaining your suitability for the post and how you meet the above competencies to the address below, with 3 work-related referees including copies of educational certificates to the address below. The appointment will be subject to security clearances and appropriate CV verification procedures:
The HR Manager
British High Commission
4 Windsor Loop
PO Box 7070
Email: Uganda-vacancies@dfid.gov.uk
Clearly mark the subject field or envelope: “BHC – Executive Assistant”. Attachments to e-mails must not be more than 2 MB.
While we thank all applicants for your interest, only those selected for interviews will be contacted. Any form of lobbying will lead to automatic disqualification.

Communication Manager - Plan International

Job title: Communication Manager

Employment type: Full time
Country: Uganda
Job category: Public Relations
Min. years of experience: 5 years
Minimum degree: Masters degree
Closing date: May 13, 2013 - 5pm
<strong>Reports to:</strong> Country Director
Purpose: How does this post support Plan’s strategy and mission?
Working in 50 developing countries across Africa, Asia and the Americas, Plan aims to reach as many children as possible, particularly those who are excluded or marginalized with high quality programs that deliver long lasting benefits.
The Communication Manager Communication provides strategic and technical leadership to Plan’s communication work in Uganda. S/he ensures that Country communication activities support Plan Uganda Country Strategic Plan, regional and global communication priorities and campaigns and effectively support Plan’s program goals. S/he represents Plan Uganda in Plan RESA Regional Communication Network.
<strong>Dimensions of Role:</strong>
A member of the Country Office Management Team and the Regional Network for Communication and Media work.
Provides leadership and supervision to Plan’s Country communication team and fosters integration of program and communication activities
Facilitates the development of strong internal and external linkages with communication staff and media outlets in Uganda.
Advises on and manages risks related to Plan’s communication and media work in Uganda.
Develops and oversees execution of Plan Uganda communication budget
<strong>Typical Responsibilities -</strong> Key End Results of Position: What” is done and “why”, but not “how”; include indicators for success
1- Strategic planning and delivery
A relevant and up-to-date Plan Uganda Communication Strategy is developed, delivered and monitored taking into account global and emerging Country programs and campaign priorities.
Plan Uganda’s communication strategy adds value to country operations, regional and global program, advocacy, campaign, fundraising, and PR plans and initiatives. It’s implementation is monitored and progress adequately documented and shared.
Plan Uganda should have sound communication plan in place that help to efficiently profile child centered community development and Plan’s program priorities
Plan’s global campaigns have quality communication plans in place that support campaign goals and results
Membership of Regional Communication Network and orientation of senior staff on communication matters
Represent Plan Uganda on a regional internal network for communication staff and ensure that Plan Uganda senior management and technical advisers are oriented on communication and media matters to enhance Plan Uganda ‘s capacity to deliver high quality communication and media work
Indicators will include:
Active participation in a regional internal technical network for communication staff by attending regular meetings and efficiently sharing of information and knowledge
Contribute regularly high quality information and stories about Plan Uganda on the Plan RESA PlaNet/Intranet
Country technical staff are being kept up to date with newest developments from the communication sector and knowledge and information from other organizations is being efficiently shared to promote best practice
There is a close collaboration between communication and program team to ensure quality media reporting around our work
There is a fruitful collaboration between Plan Uganda Communications teams and communicators from Plan RESA RO, RESA COs, NOs, IH.
3- Enhancing Organizational visibility and profile
Plan Uganda is known for the quality and reach of its child centered community development programs within Uganda and beyond as well as inside the organization.
Indicators will include:
Country, regional, and international media report positively and regularly about Plan’s work in Uganda
Plan Uganda’s Website is regularly updated with high quality articles
Plan Uganda uses social media effectively to engage the public in its work and program &amp; campaign goals.
Plan Uganda has regularly updated off the shelf material and publications that are being used to inform partners and media about our program work
Plan’s global and regional reports/publications (such as BIAAG) are shared and disseminated.
3- Ensuring internal communication and information
Plan Uganda staff feels well connected to the global organization, its vision, mission and objectives
Indicators will include:
Global and regional accolades and award initiatives are professionally supported and help profile Plan Uganda as a major contributor to Plan’s global winning team
Plan Uganda’s internal communication efforts result in increased reporting about our work on RESA, IH, and NO websites and efficiently support fundraising efforts Plan Uganda programmes
Plan staff in Uganda feel connected to the organization through efficient management of the Team Briefing process and other internal communication measures
4- Compliance with global standards
Plan’s Global Identity and communication guidelines are consistently applied and respected
Plan Uganda staff have been adequately trained on Plan’s global identity guidelines and apply it consistently
Dealing with Problems:
Complexity of problems handled &amp; the degree of investigation, analysis, &amp; creative thinking required to solve them
Communication Manager is a pivotal position that has to deal with diverse demands and pressure from different parts of the organization to often tight deadlines: Regional Office, National Office and IH’s communication needs need to be satisfied with a small team. The ability to prioritize and maintain focus while still demonstrating high levels of customer orientation are thus key for Plan Uganda Communication Manager.
<strong>Communications and Working Relationships:</strong>
Working contacts inside and outside the organization; include the purpose and level (high, medium, low) of the contact
In-depth knowledge of current communications issues and trends, particularly in the humanitarian sector (Masters in communication, public relations desired)
Good knowledge of how the media and journalists work nationally
Demonstrated experience of working as a communication manager
Proven experience to develop and implement communication and media advocacy strategies
Good understanding of child rights and development
Exceptional conceptual and strategic thinking skills
Excellent interpersonal skills, including the ability to build relationships with colleagues in different departments
Fluency in English and very good working knowledge of local languages spoken in Uganda
Excellent Written and oral communication skills, including presentation and public speaking;
Ability to prioritize and multitask
Creates strong sense of purpose within own part of the business and with stakeholders
Holds self and others to account to deliver on agreed goals and standards of behaviour
<strong>Strategic thinking and delivery</strong>
Sees contribution of own part of the organisation in wider Plan and external context
Balances future vision with practical delivery
effectively reaches out and influence large groups of people
Supports learning and sharing and knowledge management
<strong>Self Awareness</strong>
Humble and service oriented
Aware of different levels of capacity and respectful and supportive of local knowledge
<strong>Physical Environment and Demands:</strong>
May be “typical office environment”; note if heavy lifting, climbing, excess travel, etc.
Frequent traveling within the country
Level of Contact with Children:
Min contact: Occasional direct interaction with children
Contact/How to apply:
Interested candidates should send their detailed CV and cover letter to application@ppg.co.ug

Technical Advisor Maternal and Child Health– Plan International

Job title: Technical Advisor Maternal and Child Health– NU-HITES Project

Plan International
Employment type: Full time
Country: Uganda
City / Location: Kampala
Min. years of experience: 5 years
Minimum degree: Bachelors degree
Closing date: May 13, 2013 - 5pm
Reports to: Director of Health Service Delivery
Working in 50 developing countries across Africa, Asia and the Americas, Plan aims to reach as many children as possible, particularly those who are excluded or marginalized with high quality programs that deliver long lasting benefits by increasing its income, working in partnership with others and operating effectively.
This position reports to the Director of Health Service Delivery and the successful candidate will be a member of the health service delivery team, serve as the project’s expert on maternal and child health programs in fifteen project districts in Northern Uganda. The MCH Technical Advisor will serve to provide technical and strategic support towards achievement of project outcomes related to availability of and accessibility to quality and sustainable maternal and child health services, creating enabling environments for maternal and child health care delivery, and promoting positive health behavior and practices. It is a full-time position based in Gulu for a five-year term, with frequent travel to districts through the Northern Region of Uganda.
Dimensions of Role:
Member of the Health Service Delivery Team of the NU-HITES Project reporting to the Health Service Delivery Director.
Supports the Health Service Delivery Director in designing, implementing and monitoring of safe motherhood and child survival activities to achieve project targets in under the five key areas of focus related to health service delivery i.e. increased availability of health services, increased accessibility to services, improved quality of services, creating enabling environments for health care delivery, and improving health-seeking behavior and practices.
Supports the Health Service Delivery Director to ensure effective delivery of the project in compliance with USAID rules and regulations, Plan policies and procedures as well as national and other relevant international policies and guidelines.
Typical Responsibilities - Key End Results of Position:
Participate in designing, implementing and monitoring and evaluation of appropriate and sustainable safe motherhood and child health activities so as to contribute to achievement of project targets in the five key areas of focus related to health service delivery.
Handle MCH related tasks in relation to women’s health in the context of post-conflict setting
Participate in capacity needs assessments for both health-facility staff and community support teams (Village Health Teams);
Design and implement appropriate training packages for health-facility and community based teams, especially with regard to promoting safe motherhood and child survival.
Provides technical and strategic guidance to implementing partners and field based teams on integrated maternal and child health programs in line with national policies and strategic plans.
Represent NU-HITES project in the MCH technical working groups in the project supported districts and at national level.
Provides technical support to the field-based teams during the development of annual work-plans and participates in the planning and budgeting activities, especially in regard to maternal and child health services.
Represent NU-HITES project in the maternal and child health technical working groups in the project districts and at national level.
Contributes to NU-HITES periodic reports by providing technical leadership in coordinating field-level technical reporting and consolidation of field reports on MCH activities according to defined reporting schedules
Coordinates regular technical support, mentorship and supervision of project supported facilities in collaboration with the field-based project team, district health offices and Ministry of Health.
Work closely with the supply chain management people with regard to MCH drugs and related stocks supply
Participates in organizing periodic technical reviews and planning meetings with project stakeholders for the NU-HITES project, especially in regard to MCH.
Identify, document, and disseminate best practices in MCH.
Work closely with other members of the NU-HITES health service delivery team and implementing partners to ensure effective integration of MCH activities into other project-supported interventions.
Ensure that Plan’s child protection policy and guidelines are adhered to throughout project implementation.
Communications and Working Relationships:
Nu-HITES Health Service Delivery Director for oversight role in planning, implementation and monitoring of MCH activities.
Health Service team of Technical Advisors: Planning, implementation and monitoring of integrated health services as well as sharing experiences and lessons.
Field based program team and district and health facility teams: Technical support in planning and budgeting, implementation and monitoring of integrated health services.
Knowledge, Skills, and Behaviors Required to Achieve Role’s Objectives:
A degree in medicine or nursing and/or a master’s degree in Public Health or other clinical disciplines.
Additional training related maternal and child health and project planning and management
At least 5 years of professional experience working in Maternal and Child Health programs both in public and private sector.
Hands-on knowledge and skills in designing, planning, implementing and monitoring of facility and community-based programs for promoting safe motherhood and child survival.
Practical experience in working with district and community health systems including Village Health Teams (VHT).
Experience in MCH-related capacity building for health facility and community health delivery teams.
Sound understanding of current policy developments maternal and child health.
Willingness to work in Northern Uganda and travel 60% of the time in field.
Good working knowledge of Microsoft office programs including MS Excel, MS Word and MS Power Point.
Strong skills in teamwork and networking.
Good communication skills (written and oral).
Excellent skills in documentation and report writing
Excellent negotiation and influencing skills in multi-cultural contexts
Behaves consistently in approach to work and decision-making
Strongly drives performance forward in area of the business for which they are responsible together with the team
Sets a strong learning culture in their part of the organisation
Remains calm and positive under pressure and in difficult situations
Aware of impact on others and adjusting own behaviour accordingly
Physical Environment and Demands:
Typical office environment
Level of Contact with Children:
Low frequency of interaction with children
Contact/How to apply:

District Coordinators (4) - Kulika Uganda

Job title: District Coordinators (4)

Kulika Uganda
Kulika Uganda in partnership with USADF is introducing a new project -CREATIVE CAPACITY BUILDING PROJECT which aims to train farmers in the design, making and use of appropriate technologies in order to acquire skills for livelihood improvement. Kulika Uganda invites applications from qualified persons to fill the posts of District Coordinators in the following districts;

Employment type: Full time
Country: Uganda
Job category: Agriculture / Forestry / Fishing
Min. years of experience: 1 year
Minimum degree: Diploma
Closing date: May 10, 2013 - 5pm
Purpose of the job is to;
Be responsible for running Creative Capacity Building trainings within his or her assigned district.
Identify and organize workshop facilitators to assist with the trainings and follow up.
Support the community members to build appropriate technologies.
Degree or diploma in Agricultural engineering or related field.
Project planning and management skills.
Interest in technology and a willingness to be hands- on is a must.
Over 2years teaching/training experience and project management within the NGO sector.
Computer and interpersonal skills.
Flexibility and integrity.
Self-motivated and practical.
Contact/How to apply:
Send application and other documents to the Executive
Director, Kulika Uganda before 3rd May 2013 to;
Inquiries can be made on 0414-266261

Front Desk Receptionist/Office Administrator - Compuscan CRB

Job title: Front Desk Receptionist/Office Administrator

Compuscan CRB is an international credit bureau organisation providing credit risk services to the financial sector in Uganda under license by Bank of Uganda. An exciting career opportunity has come available for a dynamic, experienced and professional candidate to hold the office of Front Desk Receptionist/Office Administrator.
The successful incumbent should be young and energetic to fit the culture of the organisation, secretarial degree graduate, and must be prepared to work long hours if necessary to get the job done. Her duties will include answering phone calls, receiving visitors, meeting preparations, administrative duties, attending to purchases of administrative office requirements, as well as security awareness in the general lobby area.

Employment type: Full time
Country: Uganda
City / Location: Kampala
Job category: Administrative/Clerical
Min. years of experience: 3 years
Closing date: May 3, 2013 - 5pm
Prior experience in working in a similar role for at least 3 years will be an essential factor in succeeding with being selected to this position.
Key skills must include the ability to deliver excellent customer service at all times, operate switch board, independently use Microsoft Office products confidently without the need for training, especially Excel and Word.
The receptionist needs to be very good at time management, problem solving and analytics.
It is also expected that she is well-aware of legalities concerning the company.
A competitive salary with subsidized medical benefits will be offered to the successful candidate.
Contact/How to apply:
Interested applicants with a successful career track record are invited to apply by submitting a CV of not more than 5 pages to careers@compuscan.co.ug. No testimonials, academic transcripts, or introduction letters should be submitted. Failure to adhere to these simple instructions will result in automatic disqualification from the recruitment and selection process. Short listed candidates will be contacted and may be requested to provide additional information including previous salary advices.
Applications will only be considered by e-mail.
The subject line must read: JOB APPLICATION CSREC\OFFADMN.
Applications close at 17:00 on Friday 3rd May 2013.

Planning Officer (Data Analysis) - Nkumba University

Job title: Planning Officer (Data Analysis)

Employment type: Full time
Country: Uganda
Job category: Planning
Min. years of experience: 3 years
Minimum degree: Bachelors degree
Closing date: May 10, 2013 - 5pm
Reports to : Director Planning
a) Key Responsibilities
i. Collect, compile and analyze all data required for planning purposes.
ii. Develop and produce required Planning and Development reports with the necessary statistical data needed for internal and external use.
iii. Engage in the preparation of various project proposals as may be required by the Department.
iv. Undertake various day-to-day activities within the department as and when directed.
b) Skills and Competencies
i. Effective oral and written communication and presentation skills
ii. Knowledge and competence in planning and development activities.
iii. Computer knowledge and skills particularly Microsoft Office software packages.
iv. Ability to organize and coordinate strategic planning activities.
v. Possession of professional report writing skills.
c) Qualifications and Experience
i. Minimum of a Bachelors degree in either of the following discipline: Economics, Statistics, Educational Planning and Administration, Project Planning, OR Quantitative Economics
ii. Post graduate in Monitoring and Evaluation shall be an added advantage.
iii. Specialized training in strategic planning, project planning and management, as well as other additional qualifications shall be an added advantage.
iv. At least 3 years relevant experience in a similar position in a higher education institution or organization.
d) Age: 25 - 40 years
Contact/How to apply:
Interested persons should hand deliver 13 copies of the following documents to the Office of the University Secretary, Entebbe, not later than 5:00pm, 10th May 2013.
1. Duly signed application letter indicating the contact telephone number(s).
2. Detailed curriculum vitae.
3. Copies of certificates
4. Job application form
i. Please indicate the post applied for on the envelope.
ii. Only short listed candidates shall be contacted.
iii. The job application form can be accessed from the University website.
Click here to apply (external link)