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Monday 27 January 2014

Programme Coordinator Data Management and Information Technology needed at WaterAid in Uganda (WAU)

WaterAid NGO IT 

About WAU:
WaterAid’s Vision is of a world where everyone has access to safe water and sanitation. Our mission is to transform lives by improving access to safe water, hygiene and sanitation in the world’s poorest communities, WaterAid works with partners to maximize its impacts for policy change/influence.
WaterAid works through supporting local organizations and government authorities to design low cost sustainable projects using appropriate and affordable technologies that can be managed by the community itself.  WaterAid also seeks to influence the policy change through government and other key international organizations to secure and protect the right of poor people to safe, affordable water and sanitation services.

Job Summary:
The Programme Coordinator Data Management and Information Technology will be responsible for providing the planning, coordination, utilization and administration of the organization databases, computer systems and networks. The job holder is responsible for ensuring appropriate definition, organization, security, integrity, operational efficiency, operational support, scheduling and documentation of the databases. S/he establishes written guidelines for the overall use and management of the WAU database management systems and provides support to staff and partners ensure that they are followed.  The job holder will monitor and maintain the computer systems and networks of the organisation. This will involve installing and configuring computer systems, diagnose hardware/software faults and solve technical and applications problems. The job holder will also periodically evaluate, appropriate IT technologies and support their implementation in line with the global WA IT policy framework.

Key Duties and Responsibilities:

1. Database Management:
Periodically review and update the current database management systems, ensure proper functioning, integrity and security of the system.
Oversee and manage database expansion by studying plans and requirements; advising senior management; implements database design enhancements and structure changes.
Review/Develop system design document and protocols or guidelines for data processing, orient and support staff and partners in their usage
Provide technical support to non-technical staff and enable them understand how to use the system properly.
Prepare timely reports and training manuals for use by staff and partners.
Upgrades hardware and software by assessing transaction processing and database production options
Maintains database performance by troubleshooting problems, setting and enforcing standards and controls in line with system requirements and legal regulations
Monitoring data entry by partners and providing follow up monitoring and support
Provides support and works closely with the Senior Programme Coordinator M&E and Programme Coordinator Research and Documentation in the design, implementation, analysis of information from baselines, evaluations, research, Post Implementation Surveys and Data Audits using the system
Assigns and controls names used for the various portions of data base to include, transaction codes, elements, tables, records, schema and sub-schema.
Ensures the integrity of data base files through the daily monitoring of database backups, logs, journals and transaction statistics.
Supervises the proper distribution and controlled replication of data across the organizations processors.
Implements database back-up and recovery plans, and performs database recoveries and coordination with consultants and service providers.
Create and maintain an appropriate efficient system for sharing and use of information on shared networks
Prepares periodic reports on system performance and problems.
Provides written and oral reporting to management on request.

2. Computer Services & Maintenance:
Install, test and maintain IT hardware and software
Offer technical assistance to team members, receive and ensure a timely response to provide technical support and advice on IT related matters

3. WAU IT System:
Assist in the development and support of the Internet
Plan, implement and modify the structure for the Intranet to support and solve the organisations business problems
Administer the Office Network systems (LAN, WLAN)
Work with and supervise external service providers and prepare reports on issues raised and performance for management consideration
Maintain a master inventory spreadsheet of all computer‐related equipment held by the organisation
Work closely with related IT personnel in UK and other countries

4. System Security:
Provide, maintain and update data security and backup
Ensure system security measures are adhered to

5. Training:
Design and implement IT training programs for WaterAid Uganda staff
Assess and develop training need for new WaterAid Uganda staff
Train staff on the use of the WaterAid Uganda intranet

6. Support Partner Organisation:
Identify training programs for Partner Organisation and implement when required
Assess partner IT needs and advise accordingly
Provides support to partner DLGs set up/manage and use existing WASH MIS systems (M4W)
Provided technical assistance and training when required
Perform any other responsibilities, tasks or activities as reasonably required. It is important to note that the responsibilities may change to meet the evolving needs of WaterAid.

Qualifications, Skills and Experience:

  • The applicant should hold a Bachelor's Degree from an accredited college or university with a major in Computer Science, Information Systems, Business Administration, Engineering or a closely related field with knowledge and experience in the following areas: UNIX, WAN, LAN, Windows Server, Windows Desktop, Microsoft Office, Microsoft SharePoint, Microsoft Exchange Server, Microsoft SQL Server.
  • Possess a minimum of  five (5) years of systems analysis and/or programming experience which includes at least two (2) years of database management and administration experience.
  • Expertise in Windows and Vista networks,  active directory, TCP/IP and Linux servers
  • Working knowledge of Microsoft operating systems and software, HTML, PHP, MySQL and JavaScript
  • Detailed technical knowledge of PC hardware maintenance.
  • Good understanding, knowledge and experience with complex and web-based databases
  • Significant knowledge of and ability in database programming techniques, such as application development, maintenance, documentation, testing and debugging
  • Substantial ability to logically analyze numerical and narrative data using data and process modeling methodologies and tools.
  • Significant ability to work with a high degree of accuracy in reviewing and processing complex data and maintain detailed and accurate records
  • Good understanding and knowledge of and ability to utilize current word processing, spreadsheet, database, e-mail and Internet software.
  • Display confidence when dealing with people, with well-developed written and verbal communication skills while exhibiting excellent listening skills.
  • Show commitment to WaterAid’s Values and working style that exhibits our leadership behaviors.
  • Possess the ability to investigate issues and requirements, identify and prioritize and implement appropriate solutions.

How to Apply:
All suitably qualified and interested with a desire to work with WaterAid should endeavor to send their applications including a cover letter and Curriculum Vitae (CV) to:
The Head of Human Resources and Administration,
WaterAid Uganda, Plot 90 Luthuli Avenue Bugolobi,
P.O. Box 11759 Kampala, Uganda

Email: wauganda@wateraid.org

NB: Interviews will begin on 17th February, 2014. Please consider your application unsuccessful if you haven’t heard from us by that time.

Deadline: 7th February, 2014

Program Manager needed at Agency for Technical Cooperation and Development (ACTED)

  Agency for Technical Cooperation and Development (ACTED)

About ACTED:
ACTED is an independent international, private, non-partisan and non-profit organization that operates according to principles of strict neutrality, political and religious impartiality, and non discrimination. ACTED was created in 1993 to support populations affected by the conflict in Afghanistan. Based in Paris, France, ACTED now operates in 32 countries worldwide, with over 200 international and 4000 national staff. ACTED has a 110 million € budget for over 370 projects spanning 8 sectors of intervention; including emergency relief, food security, health promotion, economic development, education & training, microfinance, local governance & institutional support, and cultural promotion. For more information, please visit our website at www.acted.org.

Job Summary: The Program Manager has been identified as a Key Personnel position. The proposed Program Manager should hProgram Managerave extensive relevant experience managing the mobilization and oversight of multi-faceted projects, including those in the infrastructure sector. The Program Manager should possess a demonstrated the ability to quickly and effectively assemble and manage a highly-skilled, interdisciplinary team; to effectively collaborate and coordinate with and lead a wide range of governmental and non-governmental actors and institutions across sectors in a developing-country setting; and to implement high-profile and politically sensitive programs. The Program Manager will contribute to the development of his project, which is a constitutive part of the country strategy, and subsequently manage its implementation.

Key Duties and Responsibilities:

1. Ensure external representation of ACTED in relevant sectors: The Program Manager will be responsible for managing partnerships and ensuring smooth implementation of work plan activities. The PM and senior management team will be responsible for monitoring, technical quality of program interventions, and accountability. This PM will collaborate closely with district officials and local authorities, as well as the donor.
Representation vis-à-vis provincial authorities: Participate in technical and sectoral meetings to ensure visibility amongst local authorities;
Representation vis-à-vis Donors: Participate in technical and sectoral Donor meetings and pass relevant information to the Country Director;
Representation vis-à-vis international organisations: Participate in technical and sectoral meetings and working groups involving NGOs and UN Agencies (OCHA, PNUD, UNICEF, FAO, etc.) and all other inter-governmental institutions;
Contribute to the creation of reports, ensuring the quality and accuracy of technical information provided as well as the confidentiality of internal information as required;
More generally, the program manager is expected to contribute to the creation of a positive image and overall credibility of the organisation, notably through the application of ACTED’s mandate, ethics, values and stand-point with regard to other actors.

2. Project Cycle Management:
Project implementation: Plan the various stages of project implementation; Guide the implementation of the project and the methods of follow-up; Manage project finances, logistics and materials; Liaise with all internal and external counterparts of the project; Assess the activities undertaken and ensure efficient use of resources;
Project reporting requirements: Set up a clear timeline of reports to be submitted to project Donors; Periodically draft narrative reports and contribute to the development of financial reports through regular budgetary follow up; Ensure adherence to FLAT procedures. More generally, communicate systematically to the relevant Country Director or Area Coordinator on project progress and planning.
Provide Relevant Technical Expertise: Ensure that technical quality and standards are considered during project implementation: Collect technical information and analyse associated opportunities and risks; Identify relevant technical authorities and partners, and propose formal partnership and/or contracts.
Conduct quality control: Analyse technical added-value and project impact; Set up technical evaluation exercises during and following implementation.

3. Oversee Program Staff and Security:
Guide and direct program staff: Organise and lead project coordination meetings; Prepare and follow work plans with each project member; Ensure a positive working environment and good team dynamics (solve out potential conflicts); Promote team working conditions in the limit of private life; Adapt the organigramme and ToRs of project personnel according to the project development; Undertake regular appraisals of directly supervised colleagues and pass appraisal forms to the Country or Area Administrator with recommendations (new position, changes to contract or salary etc.); Ensure a building of capacity amongst technical staff in the relevant sectors.
Contribute to the recruitment of expatriate staff: When requested by HQ, undertake interviews to assess technical abilities of expatriate candidates living in the country.
Manage staff security: In cooperation with the relevant Security Officer, monitor the local security situation and inform the Country Director or Area Coordinator and Country or Area Security Officer of developments through regular written reports; Contribute to the updating of the security guidelines in the project area of intervention; Ensure that security procedures are respected by each member of the project team.

4. Identify Best Practices and Lessons Learned:
Collect information and tools employed for project implementation;
Draft memos detailing lessons learned and best practices identified during the project; Share such memos with internal and external partners;
Communicate such information to the Country Director or Area Coordinator, to Regional Support Offices and to HQ Reporting Department.

Qualifications, Skills and Experience: 

  • The applicant must possess demonstrated expertise as a PM with a minimum of 5 years of experience managing large complex infrastructure programs preferably within an African context.
  • Significant experience working on USAID program; familiarity with USAID regulations.
  • Prior experience leading collaborative efforts with multiple stakeholders—i.e., between other USAID and NUDEIL recipients, INGOs, Local NGOs and GoU.
  • Strong communications and interpersonal skills with evidence of ability to productively interact with a wide range and levels of organizations (government, private sector, NGOs).

Job Terms and Conditions:

  • Salary defined by the ACTED salary grid; educational level, expertise, hardship, security, and performance are considered for pay bonus
  • Additional monthly living allowance
  • Free food provided + housing allowance
  • Transportation costs covered, including additional return ticket + luggage allowance
  • Provision of medical, life, and repatriation insurance + retirement package

How to Apply:
all interested applicants should  please send, in your application in English with a cover letter, CV, and three references to jobs@acted.org Ref : PM/UG/RW. Att: Human Resources Department 33, rue Godot de Mauroy 75009 Paris FRANCE. Fax. + 33 (0) 1 42 65 33 46.

For more information, visit us at http://www.acted.org

Deadline: 28th February 2014

Regional Sales Executives needed at Monitor Publications Limited (MPL

 Monitor Publications MPL

About MPL:
Monitor Publications Limited, a Nation Media Group Company is Uganda’s most influential media house, operating The Daily Monitor and Sunday Monitor newspapers, 93.3KFM, 90.4 Dembe FM, Nation Couriers and the Monitor Business Directory.

Job Summary: 
The Regional Sales Executives will be responsible for ensuring market penetration in the given territory in order to generate revenue and achieve the business targets.

Key Duties & Responsibilities:

  • Offer support to the field sales representatives in terms of paper availability and shelf life as well as market penetration in the given territory
  • Conduct vendor supervision, vendor placement /vendor positioning to maximize sales
  • Vendor intimacy /relationships and conflict resolution among vendors and agents
  • Vendor Top ups during peak hours of selling papers and also determine stock levels at both agent and vendor level
  • Recommend both the sales rep as well as the distribution manager on the market feedback on the product Advise the department on the issues that concern vendors and agents majorly sales related
  • Enforce record keeping among agents and vendors Product merchandising on all our stands and supermarkets in the allocated region/market
  • Enforce paper display at least 70% among vendors Market intelligence majorly on the competition

Qualifications, Skills and Experience:

  • The Regional Sales Executive should ideally hold a diploma and or a bachelor’s degree in any business-related course or equivalent
  • Basic business Computer literacy skills a requirement
  • A minimum of two years' working experience in a sales related field.
  • Excellent communication and interpersonal skills

How to Apply:
All potential job suitors should send their applications to the regional centers with detailed CVs and academic documents with a daytime telephone number to: The Resourcing and Talent Management Specialist, Monitor Publications Ltd. P.O. Box 12141, Kampala, Uganda. Or you can send an email to resourcing@ug.nationmedia.com: Please include the title of the position applied for in the subject line.
NB: Please Note that only short listed candidates will be contacted.

Deadline: 5th February 2014

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