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Tuesday 28 January 2014

Programme Coordinator – Research & Documentation needed at WaterAid in Uganda (WAU)

WaterAid in Uganda (WAU)

About WAU:
WaterAid’s Vision is of a world where everyone has access to safe water and sanitation. Our mission is to transform lives by improving access to safe water, hygiene and sanitation in the world’s poorest communities, WaterAid works with partners to maximize its impacts for policy change/influence.
WaterAid works through supporting local organizations and government authorities to design low cost sustainable projects using appropriate and affordable technologies that can be managed by the community itself.  WaterAid also seeks to influence the policy change through government and other key international organizations to secure and protect the right of poor people to safe, affordable water and sanitation services.

Job Summary:
The Programme Coordinator – Research & Documentation will primarily analyse political, social and economic trends and to identify learning and research issues on the obstacles to sustainable WASH access in Uganda. The Job holder undertakes research and together with the rest of the team, documents and ensures learning from best practices, lessons, challenges and success stories by the development sector actors including government departments. Envisaged is the ability to translate all this into advocacy work for influencing policy change in WASH and other related sectors together. Further, the post holder will help build the capacity of WaterAid Uganda (WAU) partners, and lead on the coordination of all research and documentation work.

Key Duties and Responsibilities: 

  • Identify, prioritize and manage a specific research agenda as part of WAU’s influencing work.  This needs to take into consideration priorities identified by WAU Country Strategy Paper, WASH sector and national situational analysis, and WaterAid global priorities.
  • Supervise the research matrix by defining frameworks and parameters of researches, develop concepts, terms of reference, undertake technical review of research proposals, control quality of methodologies, build-in checks of ethics in data and information collation and vet final research reports
  • Develop research proposals on selected obstacles and issues on WASH in partnership with other key stakeholders.
  • Develop and ensure utilisation of process documentation guidelines to realise quality and accuracy in documentation
  • Carry out systematic documentation of case studies and lessons from WaterAid’s policy and practice work, following a clear documentation plan for WAU and partners.
  • Collaborate with partners and related programme staff in the production and dissemination of at least three (3) learning documents each year, detailing best practice/policy lessons etc arising from WAU's work.
  • Develop an effective mechanism of supporting other coordinators in ensuring research outputs and programme evaluations are incorporated into their project planning processes with partner organisations and promotion to other key stakeholders.
  • Identify areas of learning and documentations from partners’ work. Maintain an easily accessible electronic library of key project documents actively managed, updated, and contribute to the WAU’s and sector learning agenda.
  • Participate in and contribute to WAU’s efforts to strengthen in-country sector networks by developing and maintaining relationships with other agencies working in the WASH sector, media, and research academia or learning institutions for the purpose of contributing to and gaining information and advice on key issues.
  • Actively participate in and support learning within the organisation and the sector
  • Work in liaison with the Programme coordinator communications and support the packaging and dissemination of research findings by WaterAid and partners in all projects at both district and national level in Uganda and global WaterAid.
  • Respond to training needs in partner organizations on research and documentation through training and mentorship.This will involve working with partners to improve their abilities to evaluate, analyse, document and communicate their research work.
  • Together with the Senior Programme Coordinator Policy and Advocacy initiate an explicitly informed Advocacy agenda to expand the self-awareness of poor people regarding their rights and responsibilities to access safe Water and sanitation.
  • Work collaboratively with the Senior Programme Coordinator Policy and Advocacy produce general and specific sector briefings and presentations, based on policy research and practical experiences to relevant decision-makers and donors to influence policy change.
  • Identifies and communicates relevant information for a variety of audiences for advocating WASH mandate
  • Perform any other responsibilities, tasks or activities as reasonably required.

Qualifications, Skills and Experience: 

  • The applicant must possess a bachelor’s degree in Social Sciences/Development predisposition, an advanced degree in Public Health, Sociology, Economics, Social Statistics with a strong development bias.
  • Possess specialized training in research design, data analysis and report writing (preferred)
  • A minimum of five years’ demonstrated working experience in Research and Policy analysis in the field of development with any reputed national/ international/ donor agency.
  • Excellent communication, facilitation, presentation, influencing and interpersonal skills.
  • The applicant must possess professional skills in preparation research design using different tools and methods, data analysis and reporting.
  • Good knowledge of best practices and trends in research and analysis using statistical and other computer based packages. Having planned and led a good number of researches and publication of articles in the recognized journals is preferred.
  • Working knowledge and experience in writing technical research proposals, reports and case studies, policy briefs and other information materials generated from research findings.
  • Excellent report writing and documentation skills. Creativity in the presentation of information through use of graphical, pictorial or other appropriate communication means
  • Possess the ability to communicate research findings clearly to policy-making audiences, as well as being able to identify knowledge gaps
  • Significant experience and knowledge on WASH sector/ issues is desirable with proven ability to analyse (qualitative and quantitative) data
  • Diligent and thorough working style with commitment to producing high quality and accurate outputs.
How to Apply:
All suitably qualified and interested with a desire to work with WaterAid should endeavor to send their applications including a cover letter and Curriculum Vitae (CV) to:
The Head of Human Resources and Administration,
WaterAid Uganda, Plot 90 Luthuli Avenue Bugolobi,
P.O. Box 11759 Kampala, Uganda

Email: wauganda@wateraid.org

NB: Interviews will begin on 17th February, 2014. Please consider your application unsuccessful if you haven’t heard from us by that time.

Deadline: 7th February, 2014

Mechanical Engineer needed at Monitor Publications Limited (MPL

monitor Publications Jobs - Mechanical Engineer

About MPL:
Monitor Publications Limited, a Nation Media Group Company is Uganda’s most influential media house, operating The Daily Monitor and Sunday Monitor newspapers, 93.3KFM, 90.4 Dembe FM, Nation Couriers and the Monitor Business Directory.

Job Summary:
The Mechanical Engineer will be responsible for the maintenance of the press and auxiliary equipment in the plant, install and commission new equipment and supervise service level providers.

Key Duties & Responsibilities:

  • Plans production maintenance for weekly, monthly, bi-monthly, quarterly, half-yearly and yearly maintenance tasks
  • Ensures that all the tasks specified by the planner are carried out on due dates in accordance with the approved procedures
  • Oversee that all service level providers carry out proper maintenance on equipment when due Attends to breakdowns promptly during production and solves problems within the shortest time possible Installs and commissions new equipment including hardware and software
  • Counter checks the work assigned to Plant Technician to ensure thoroughness
  • Recommends to the Production Manager the spare parts to be ordered
  • Conducts  monthly stock-take of mechanical spares
  • Ensures the use of quality work practices
  • Perform any other key job tasks as assigned by the Technical Manager.

Qualifications, Skills & Experience:

  • The applicant should possess a good university degree in Mechanical Engineering from a recognised institution
  • The applicant must also be registered Engineer with a  board certificate
  • A minimum of two years’ experience
  • Highly result-oriented
  • Strong problem solving skills
  • Possess the ability to follow through and close issues

How to Apply:
All potential job suitors with a desire to work in one of Uganda’s leading Media Houses, Monitor Publications should send their applications with detailed CVs and academic documents with a daytime telephone number to: The Resourcing and Talent Management Specialist, Monitor Publications Ltd. P.O. Box 12141, Kampala, Uganda. Or you can send an email to resourcing@ug.nationmedia.com: Please include the title of the position applied for in the subject line.
NB: Please Note that only short listed candidates will be contacted.

Deadline: 5th February 2014

Country Finance Manager needed at Agency for Technical Cooperation and Development (ACTED)

Agency for Technical Cooperation and Development

About ACTED:
ACTED is an independent international, private, non-partisan and non-profit organization that operates according to principles of strict neutrality, political and religious impartiality, and non discrimination. ACTED was created in 1993 to support populations affected by the conflict in Afghanistan. Based in Paris, France, ACTED now operates in 32 countries worldwide, with over 200 international and 4000 national staff. ACTED has a 110 million € budget for over 370 projects spanning 8 sectors of intervention; including emergency relief, food security, health promotion, economic development, education & training, microfinance, local governance & institutional support, and cultural promotion. For more information, please visit our website at www.acted.org.

Job Summary:
The Country Finance Manager (CFM) will be responsible for ACTED accounting and financial management in-country. The CFM makes sure that national legislation is adhered to, and that the country specific standards are applied in ensuring efficient use of resources.

Key Duties and Responsibilities: 
1. Accounting and Financial Management:

  • Oversee accountancy procedures: filing of documents, allocation of expenses, vouchers registration, balance checking, etc.;
  • Communicate accounts on a monthly basis to HQ, respecting SAGA procedures and deadlines;
  • Manage the presentation, circulation, filing and archiving of accounting and financial documents in conformity with FLAT procedures;


  • Open/close bank accounts on the authority of the General Delegate;
  • Oversee the management of bank accounts: follow transfers, check balances, check authorised visas;
  • Oversee the management of safes and cash: available amount, balance checks, security instructions;
  • Assess monthly cash-flow needs for projects and bases and communicate cash requests to the HQ;
  • Manage money transfers, bases cash-supply and amounts in circulation, whilst defining payment procedures (bank transfer, cheque, cash etc.);

Commitment of expenditure:

  • Set up and formalise procedures for the commitment of expendiure, conform to ACTED procurement guidelines: collect visas of authorised staff members, set-up commitment ceiling in local currencies, define methods and timescales for payment according to local practices;

Ensure that proofs of purchase are valid (contracts, orders, bills, invoices, delivery receipts etc);
2. Budget Management
Ensure budget follow-up:

  • Develop tables necessary for financial monitoring and for budget follow up within the mission;
  • Periodically analyse gaps between planned budgets and actual expenses;
  • Anticipate financial risks and draw mitigation measures;
  • Calculate and supervise the monthly cost of each vehicle (fuel consumption, repairs) in coordination with Country Logistician;
  • Calculate monthly communication costs of each base (phone, e-mail, Internet), in coordination with Country Logistician;
  • Develop project budgets:
  • Develop budgets for project proposals according to project needs and Donor constraints;
  • Draft financial reports (mid-term and final) respecting contractual deadlines;
  • Ensure the respect of Donor procedures for each financial contract.

3. Department Follow-up :
Team leadership:

  • Update the organigramme and ToRs of the finance department according to the mission development;
  • Supervise the team and undertake appraisals of directly supervised colleagues;
  • Ensure training and capacity building for finance team members in order to increase the level of technical ability and skills within the department;
  • Internal Procedures and Information Flows;
  • Develop relevant management procedures within the team;
  • Improve information flows within the department and with other departments and projects

Qualifications, Skills and Experience: 

  • The Country Finance Manager should possess a master’s degree minimum in Finance or related area;
  • Three or more years’ experience in financial management and monitoring systems, preferably of large development programs, possibly complemented by academic expertise;
  • Excellent communication and drafting skills for effective reporting on programme financial performance;
  • Ability to manage a financial/monitoring team and demonstrate leadership;
  • Ability to monitor and evaluate financial and monitoring skills of communities through capacity-building efforts;
  • Ability to operate in a cross-cultural environment requiring flexibility;
  • Familiarity with the aid system, and understanding of donor and governmental requirements;
  • Prior knowledge of the region an asset;
  • Fluency in both spoken and written English is required
  • Possess the ability to communicate in local languages an asset;
  • Ability to operate Microsoft Word, Excel and Project Management software

Job Terms and Conditions:

  • Salary defined by the ACTED salary grid; educational level, expertise, hardship, security, and performance are considered for pay bonus
  • Additional monthly living allowance
  • Free food provided + housing allowance
  • Transportation costs covered, including additional return ticket + luggage allowance
  • Provision of medical, life, and repatriation insurance + retirement package

How to Apply:
If you are interested in working with ACTED as the Country Finance Manager,  please send, in your application in English with a cover letter, CV, and three references to jobs@acted.org Ref : CFM/UGA/SA. Att: Human Resources Department 33, rue Godot de Mauroy 75009 Paris FRANCE. Fax. + 33 (0) 1 42 65 33 46

For more information, visit us at http://www.acted.org

Deadline: 28th February 2014

Receptionist needed at The Association for Strengthening Agricultural Research in Eastern and Central Africa (ASARECA)

The Association for Strengthening Agricultural Research in Eastern and Central Africa (ASARECA)

The Association for Strengthening Agricultural Research in Eastern and Central Africa (ASARECA) is a sub-regional not for- profit association. It was established in 1994 by 11 member countries represented by their national agricultural research for development institutes. The 11 member countries are: Burundi, Democratic Republic of Congo, Eritrea, Ethiopia, Kenya, Madagascar, Rwanda, Southern Sudan, Sudan, Tanzania, Uganda, and. The major objective of ASARECA is to develop policies and programs aimed at deepening co-operation in agricultural research and policy among its member countries for the mutual benefit of all the stakeholders in the agricultural sector.

Job Summary:
 The Receptionist will offer operational assistance of the customer service/front office desk at the ASARECA Secretariat.

Key Duties and Responsibilities:

  • The Receptionist is responsible for providing secretarial, clerical and administrative support and operate a multi-line telephone system.
  • Answers incoming telephone calls, screening and forwarding to appropriate staff
  • Takes and delivers messages when appropriate staff are unavailable
  • Welcomes on-site visitors and directs them to appropriate offices
  • Maintains a register of visitors in liaison with security
  • Receives, sorts, and routes mail to relevant recipients
  • Opens and date stamp all general correspondence
  • Coordinates the repair and maintenance of office equipment
  • Assists in preparation of travel orders
  • Assists in compiling and receiving orders for office supplies
  • Assists in other clerical duties such as filing, photocopying, and collating documents
  • Assists in maintaining the general filing system and file all correspondence
  • Assists in the planning and preparation of meetings, conferences

Qualifications, Skills and Experience:

  • The Receptionist must possess a Diploma in Secretarial Studies and or a Certificate in Front Office Management or other Business Administration related field.
  • At least two years’ experience as a receptionist or front office staff in a busy office environment.
  • The incumbent must be honest and trustworthy
  • Possess cultural awareness and sensitivity
  • Highly flexible with sound work ethics as well as proficient in use of computers
  • Excellent team building skills
  • Effective verbal and listening communications skill
  • Time management skills

How to Apply:
 Send your application in confidence to the address below. Please indicate the job title on the subject line and send your curriculum vitae (by post or email) containing details of your qualifications, experience, present position, current and expected remuneration as well as copies of professional/ academic certificates. Include day and evening telephone numbers, e-mail address, names and addresses of three references to: Head, HR & Administration ASARECA, P.O Box 765 Entebbe, Uganda
E-mail: hr@asareca.org

NB: Only short-listed candidates will be contacted

Deadline: 7th February 2014

Help Desk Administrator IT needed at Nile breweries limited

 Nile Breweries Limited

About Nile:
Nile Breweries Limited, a leading beverage company in Uganda, a subsidiary of SABMiller, and also recognized three times as the Best Employer in Uganda for the years 2004, 2005 & 2009,  the second largest brewing group in the World seeks to recruit highly motivated, results oriented and dynamic candidates for the positions above:-

Job Summary: 
The Help Desk Administrator will be responsible for:
The provision of first level information technology support to all employees
Logging and escalating all calls from the enterprise for resolution
Ensure regular reporting of service performance (incident management).

Qualifications, Skills and Experience:

  • The applicant should hold a Bachelors' degree in Information Technology, Computer Science, or related field
  • S/he must be customer-oriented with interpersonal and communication skills.
  • Excellent computer trouble shooting skills
  • Detailed knowledge and experience with remote desk tool
  • Certificate in remote desk tools will be an added advantage
  • Prior experience in help desk environment will be advantageous.

How to Apply:
 All candidates that have relevant experience, know that they meet the above criteria and have what it takes to excel in the above position, should please send their CVs, which should include details of email address [if any), present position, current remuneration, Certificate/testimonials and address of three (3) Referees plus telephone contact to the undersigned:

The Business Partner Sales & Distribution Nile Breweries Limited P.O Box 1345, Kampala Service Center, Uganda.

NB: Only shortlisted candidates will be contacted.

Deadline: 31st January 2014