Agency for Technical Cooperation and Development
About ACTED:
ACTED is an independent international, private, non-partisan and non-profit organization that operates according to principles of strict neutrality, political and religious impartiality, and non discrimination. ACTED was created in 1993 to support populations affected by the conflict in Afghanistan. Based in Paris, France, ACTED now operates in 32 countries worldwide, with over 200 international and 4000 national staff. ACTED has a 110 million € budget for over 370 projects spanning 8 sectors of intervention; including emergency relief, food security, health promotion, economic development, education & training, microfinance, local governance & institutional support, and cultural promotion. For more information, please visit our website at www.acted.org.
Job Summary:
The Country Finance Manager (CFM) will be responsible for ACTED accounting and financial management in-country. The CFM makes sure that national legislation is adhered to, and that the country specific standards are applied in ensuring efficient use of resources.
Key Duties and Responsibilities:
1. Accounting and Financial Management:
Accountancy:
- Oversee accountancy procedures: filing of documents, allocation of expenses, vouchers registration, balance checking, etc.;
- Communicate accounts on a monthly basis to HQ, respecting SAGA procedures and deadlines;
- Manage the presentation, circulation, filing and archiving of accounting and financial documents in conformity with FLAT procedures;
Treasury:
- Open/close bank accounts on the authority of the General Delegate;
- Oversee the management of bank accounts: follow transfers, check balances, check authorised visas;
- Oversee the management of safes and cash: available amount, balance checks, security instructions;
- Assess monthly cash-flow needs for projects and bases and communicate cash requests to the HQ;
- Manage money transfers, bases cash-supply and amounts in circulation, whilst defining payment procedures (bank transfer, cheque, cash etc.);
Commitment of expenditure:
- Set up and formalise procedures for the commitment of expendiure, conform to ACTED procurement guidelines: collect visas of authorised staff members, set-up commitment ceiling in local currencies, define methods and timescales for payment according to local practices;
Ensure that proofs of purchase are valid (contracts, orders, bills, invoices, delivery receipts etc);
2. Budget Management
Ensure budget follow-up:
- Develop tables necessary for financial monitoring and for budget follow up within the mission;
- Periodically analyse gaps between planned budgets and actual expenses;
- Anticipate financial risks and draw mitigation measures;
- Calculate and supervise the monthly cost of each vehicle (fuel consumption, repairs) in coordination with Country Logistician;
- Calculate monthly communication costs of each base (phone, e-mail, Internet), in coordination with Country Logistician;
- Develop project budgets:
- Develop budgets for project proposals according to project needs and Donor constraints;
- Draft financial reports (mid-term and final) respecting contractual deadlines;
- Ensure the respect of Donor procedures for each financial contract.
3. Department Follow-up :
Team leadership:
- Update the organigramme and ToRs of the finance department according to the mission development;
- Supervise the team and undertake appraisals of directly supervised colleagues;
- Ensure training and capacity building for finance team members in order to increase the level of technical ability and skills within the department;
- Internal Procedures and Information Flows;
- Develop relevant management procedures within the team;
- Improve information flows within the department and with other departments and projects
Qualifications, Skills and Experience:
- The Country Finance Manager should possess a master’s degree minimum in Finance or related area;
- Three or more years’ experience in financial management and monitoring systems, preferably of large development programs, possibly complemented by academic expertise;
- Excellent communication and drafting skills for effective reporting on programme financial performance;
- Ability to manage a financial/monitoring team and demonstrate leadership;
- Ability to monitor and evaluate financial and monitoring skills of communities through capacity-building efforts;
- Ability to operate in a cross-cultural environment requiring flexibility;
- Familiarity with the aid system, and understanding of donor and governmental requirements;
- Prior knowledge of the region an asset;
- Fluency in both spoken and written English is required
- Possess the ability to communicate in local languages an asset;
- Ability to operate Microsoft Word, Excel and Project Management software
Job Terms and Conditions:
- Salary defined by the ACTED salary grid; educational level, expertise, hardship, security, and performance are considered for pay bonus
- Additional monthly living allowance
- Free food provided + housing allowance
- Transportation costs covered, including additional return ticket + luggage allowance
- Provision of medical, life, and repatriation insurance + retirement package
How to Apply:
If you are interested in working with ACTED as the Country Finance Manager, please send, in your application in English with a cover letter, CV, and three references to jobs@acted.org Ref : CFM/UGA/SA. Att: Human Resources Department 33, rue Godot de Mauroy 75009 Paris FRANCE. Fax. + 33 (0) 1 42 65 33 46
For more information, visit us at http://www.acted.org
Deadline: 28th February 2014
