NGO Careers - Accountant/Office Administrator at Community Integrated Development Initiatives (CIDI)
Job Title: Accountant/Office Administrator
Duty Station: Rakai, Uganda
CIDI is a National NGO that coordinates and implements several projects in Uganda. CIDI works at the vanguard of rural development, marrying technical excellence, project management, and uncompromising customer service to facilitate rural development most complex problems. CIDI mainly deals in humanitarian support in the thematic areas of water and sanitation, Policy and advocacy, sustainable livelihood Agriculture, Health Promotion, human rights, peace and conflict resolution and has branches across the country.
Key Duties and Responsibilities:
1. As Accountant:
Developing and maintaining good financial discipline in financial management and accountability of the CIDI Rakai Branch operations.
Planning and producing budgets to the organization and advising CIDI management and on budget implications.
Making pay rolls and checking all payments before authorization for payments.
Ensure that all requisition procedures are followed and according to specified budget lines at all times.
Apply your computerized accounting knowledge to keep all project and organizational accounts and be able to retrieve reports any time they are demanded.
Ensure that all books of accounts are properly recorded and kept up to date and that all accountabilities and back up documents for expenditures of all monies are properly filed. All monies expended in all projects must be fully accounted.
Compiling and consolidating the financial reports of the projects and be responsible for Financial Audits.
Conduct periodic monitoring visits to the field and ensure value for money.
Ensure transparency and accountability in the use of program funds.
Keeping a register of all organizations assets in the branch.
Participate in ongoing fundraising activities of the organization through writing proposals or any other activities that you may from time to time be called upon to participate.
Conduct any other duties as may be assigned from time to time by CIDI authorized management for furtherance of organizational goals.
2. As Administrator:
Manage the provision and maintenance of CIDI Rakai offices, office equipment and stationary, cleaning, orderliness etc.
Ensuring that the vehicle and transport policy is complied with fully.
Managing support services, staffs e.g Administrative Assistant, security personnel and physical assets at CIDI Rakai field office.
Compiling and submitting periodic reports to the Team Leader and Senior Accountant at the Head office.
Enforcing economic use of resources; stationary, electricity, water and other office utilities.
Identify furniture and fixtures plus equipments in state of despair and report to the responsible officer.
Supervision of the support staff and other staffs as well to ensure that all offices are tidy and orderly.
Ensuring proper classification and management of records, periodicals, magazines, leaflets, annual reports, policy documents, research documents, proposal documents, training materials, CIDI publications, Newspapers etc.
Ensuring that all offices are closed and secured and powered equipments turned off after close of office.
Perform any other duties as required by the Team Leader.
The applicant should possess a Degree in Bachelor of commerce or Business Administration with accounting option or equivalent qualification from reputable and credible University/institution.
A diploma in Accounting.
Additional qualification in ACCA/CPA or related field is an added advantage.
Good financial management & accounting skills.
At least four to five years experience in handling donor funds and office administration.
Excellent organizational skills and ability to determine priorities and meet multiple deadlines.
Good working knowledge of modern computer applications, computerized accounting software & emails/internet skills.
Highly professional and ethical behavior and conduct when dealing with official work.
Computer knowledge and skills on word, excel, power point with good typing speed is a must coupled with documentation skills.
Maintenance of confidentiality at all times.
Knowledge of office management and supervision, including office practices, procedures and equipment.
Ability to plan, install, review, refine and maintain office systems and practices.
Ability to assign, supervises, and reviews work of subordinates.
Willingness to work/ relocate to Rakai and to work long hours with minimum supervision and take on extra duties.
Good interpersonal relationship with all CIDI clients and staffs at all times.
How to Apply:
All suitably qualified and interested candidates should hand deliver or send their applications with detailed updated CV together with copies of academic certificates recent passport photograph with at least 3 referees with day-time telephone number/email addresses to:
Human Resource Manager
Community Integrated Development Initiatives
P.O Box 692 Kampala, Uganda
Plot 2809 Tankhill Road Muyenga
Tel: 0414 510358
NB: Only shortlisted candidates will be contacted.
Deadline: Friday 13th December 2013.