Receptionist - United Nations Development Programme Uganda

Vacancy: Receptionist
Organisation: United Nations Development Programme (UNDP)
Duty Station: Kampala,
Country: Uganda
Reports to: Deputy Country Director/Operations
Post Level: SB-2


Job Summary: The United Nations Development Programme (UNDP) Receptionist will primarily serve as a liaison between the staff and external counterparts by properly handling incoming and outgoing calls and receiving, screening, and guiding visitors. The incumbent will be providing services to all UN agencies co-located in the shared premises and will be required to be equally responsive to their needs.

Key Duties:
Quickly respond to all incoming calls and transfer them to the relevant staff members and make outgoing calls upon request by staff members;
Receive and transmit verbal and written messages to relevant staff members;
Receive, screen, and assist visitors by giving them direction and/of information;
Render support with registry tasks and keep close collaboration with the Assistant in charge of the Registry;
Assist with scheduling of appointments.
Perform any other duties as assigned by the supervisor.

Front Desk Assistant - National Medical Stores (NMS) Uganda

Job Title: Front Desk Assistant
Organization: National Medical Stores (NMS)
Duty Station: Entebbe,
Country Uganda
Ref: NMS/2014/05

About NMS:
National Medical Stores is an autonomous Corporation that was established by an Act of Parliament 1993. Our mandate is to procure, store and distribute medicines and other medical supplies to public health facilities in Uganda.

Job Summary: The Front Desk Assistant for the National Medical Stores will mainly conduct reception service and telephone switchboard operations.

Key Duties and Responsibilities:
Receive, record bookings and make outgoing calls.
The Front Desk Assistant will also update and maintain records and verify telephone bills before forwarding for payment processing.

Personal Secretary - Ministry of Education and Sports Uganda

Job Title: Personal Secretary
Organisation: Ministry of Education and Sports (MoES)
Project: Reform Task Force Secretariat Skilling Uganda
Funding Source: World Bank and Government of Belgium
Salary:          UGX 3 million shillings per month
Duty Station: Kampala,
Country Uganda
Reports to: Administrator

About MoEs:
The Government of Uganda represented by the Ministry of Education and Sports (MoES) and supported by World Bank  and the Government of Belgium initialed a process to formulate a ten year BTVET Strategic Plan (Skilling Uganda) in 2009. This denotes a paradigm shift for skills development in Uganda with the overall aim of transforming the BTVET system from an Educational Sub-Sector into a comprehensive System of Skills development for employment, enhanced productivity, and growth. The main purpose will be to create employable skills and competencies relevant to the labour market instead of educational Certificates. It will embrace all Ugandans in need of skills, not only primary and Secondary School leavers. Skills will enable the Country to expand and grow. Employers in Uganda often complain about skills shortages that constrain production and expansion. Large segments of the population, including those working in the informal sector, lack skills they need to raise themselves out of poverty. The economy faces critical skills gap that threaten to limit the growth of key sectors, including agriculture and energy.

Senior Personal Assistant needed at Spear Motors Ltd

 Spear Motors Ltd

About SpearMotors;

Spear Motors Ltd is a private Limited Company duly incorporated under the Laws of Uganda. It was founded in 1973 by Prof. Gordon Wavamunno. Spear Motors Ltd is the Sole official distributor for Daimler AG of Stuttgart, Germany the manufactures of Mercedes Benz. It is also the official distributor for other legendary brands like Chrysler, Jeep, Dodge, Great Wall Motors (Wingle double cabin and Hover Station wagons), Kinglong Buses and Deutz Fahr Tractors.

Job Summary: 

 The Senior Personal Assistant will be primarily responsible for the administrative duties and responsibilities in the Managing Director’s Office.

Qualifications, Skills and Experience:  

The job holder must possess a bachelor’s degree/Diploma in Secretarial Studies.

A minimum of eight years’ working experience in a similar position.

Prior experience from a reputable company.

Computer literacy skills and good typing speed with shorthand.

Excellent English language proficiency i.e. knowledge of written and spoken English.

Excellent Interpersonal and communication skills.

Possess a high degree of integrity and discipline.

Highly flexible, self starter and able to meet deadlines.

Highly self motivated.

Age: 35-45 years

How to Apply: 

All candidates who desire to fill the above vacancies should deliver their applications, detailed CV, and academic documents indicating names of three professional referees to the address below: Human Resource Manager, Spear Motors Limited, Plot M428 Nakawa, Jinja Road P.O. Box 1350, Kampala- Uganda.

Deadline: 28th February, 2014.

Principal Personal Secretary Jobs - Uganda Business and Technical Examinations Board

Job Title: Principal Personal Secretary
Organisation: Uganda Business and Technical Examinations Board (UBTEB)
Duty Station: Kampala,
Country Uganda
Ref: UBTEB/HRM/020/11/2013

About UBTEB:
Uganda Business and Technical Examinations Board (UBTEB) is one of the national Examinations Boards in Uganda. This is a professional Examinations Board with the mandate to streamline, regulate, coordinate and conduct credible examinations and award Certificates and Diplomas in the Business, Technical and Vocational professions. The Board therefore conducts Business, Technical and Vocational examinations, including Applied Science specialties such as Biological Sciences (Agricultural, Fisheries, Wildlife, Forestry, Bee Keeping and other related fields), Physical Sciences (Meteorology, Surveys and Land Management, and other related fields), Cooperatives, Social Development, Hotel, Catering and Tourism. UBTEB is committed to conduct quality applied knowledge and skills examinations with an ultimate goal of enabling the students to access further upward academic progressions and employment in the world of work.

Secretary jobs opportunity in Uganda at Goodman International Ltd

Job Title: Secretary (2 Vacancies)
Organization: Goodman International Ltd
City: Kampala,
Country Uganda


Qualifications, Skills and Experience:
The candidate should possess at least a Diploma in Secretarial Studies
Should be well versed with these packages; MS Word, MS Excel, Power point & Internet
Should be well acquainted with high typing speed and can take dictation
Should be self-motivated
Should be able to work under minimum supervision
Should have working experience of minimum Two Years in a busy organization.
Age: Not above 28 Years.

Senior Personal Secretary Job vacancy in Uganda at Busitema University

Job Title: Senior Personal Secretary
Organisation Busitema University
City Tororo, ,
Country Uganda
Category Secretarial

Busitema University is recruiting qualified candidates for the vacant position mentioned above;
Personal Specifications
A Diploma in  Secretarial  Studies from  a recognized  institution  of higher  learning  of Stage III  with  Typing  /Shorthand  spreads (50/100)
Working  experience  of at least three years as a personal  Secretary in a reputable  organization/institution .

Secretary General jobs in Uganda at an NGO

Job Title Secretary General
City Kampala
Country, Uganda
Category Secretarial
Closing date 6th of September, 2013

Job Description
A Non-profit Association is looking for a Secretary General with a Law Degree from a recognized University.

Qualification
A second degree or diploma in management/Public Administration is desirable, proficient in Computer applications with 3 years working experience.

How to Apply
Interested candidates should deliver a current detailed CV, Application letter, Copies of certificates; and 3 references with telephone contacts to;
Plot 10 Buganda Road, Uganda Institute of Bankers Building, Room 4. Telephone Contact: 0414-250198

Receptionist Jobs Opportunity at EY Building a better World in Uganda

Job Title: Receptionist
Country Uganda
City Kampala
Category Customer Care
Organization  Emst & Young
EY Building a better working world. Emst & Young leader in insurance, Tax and Transaction Advisory Services.
Duties
• To handle incoming calls , deliver messages to appropriate personnel , give info re-extension numbers , office phones etc,
• Collect and dispatch Newspapers & Magazines and documents to personnel , welcome visitors and clients , reserve and manage conference rooms, collect and manage all incoming /outgoing correspondence, handle courier dispatches etc.

Company Secretary /Head of Legal Services job Vacancy at Uganda Finance Trust Limited

Job title:  Company Secretary /Head of Legal Services
Country: Uganda
City: Kampala
Closing date: August 28, 2013 - 5pm
Responsibilities
• To accurately record minutes of Board of Board Meetings, Committee Meetings & AGM
• To monitor external legal services and ensure effective representation of the bank in the Courts of Law .
• To ensure compliance with Bank’s memorandum and articles of association.

Requirements
• Honors Bachelor Degree in Laws gained from a recognized university .
• A post graduate Diploma in Legal Practice ;
• A Master Degree in Laws (LLM), Business Administration or any other relevant post graduate qualification gained from a recognized university .

Assistant secretary - Law Development Center

Job Title Assistant secretary 2

Responsible to Principal assistant secretary
Age limit 35

How to apply
The secretary
Law Development Center
P.O.Box 7117 Kampala
Deadline Friday 23 August 2013

RECORDS OFFICER

JOB TITLE; RECORDS OFFICER
Reports to ; Deputy registrar

Key Responsibility
 Verify applications for registration and licensing
 Coordinate the in-flow of data from individual professionals and supervisors, verify and enter it into the database
 Verify entered data to ensure accuracy and compliance with set standards
 Maintain data integrity, confidentiality and efficient operations by following laid down policies and procedures
 Prepare an updated list of all registered and licensed professionals and health facilities for publication in the gazette
 Develop and review a database for all Allied Health professional registrants, licensed private health facilities and accredited health training institutions in the country
 Ensure an up-to-date registers
 Make authorized changes in the registers
 Perform other duties incidental to the above assigned from time to time by the supervisor

Receptionist - AFENET in Kampala

Job Title: Receptionist

The African Field Epidemiology Network (AFENET) is a not for profit , networking alliance and service organization that brings together field epidemiology training programs across Africa .

Responsibilities

•             Manage the reception and carry out other front desk activities

•             In charge of the organizations switch board and lead in support for teleconferencing connections

•             Receive , screen and forward all incoming calls plus maintaining a mail register for the organization.

•             Maintain staff attendance registration records, visitors registry plus generating monthly attendance reports.

Qualifications

•             A minimum of a Diploma in Hospitality , Secretarial and Business Studies or any other relevant qualifications .

•             Additional training in Administration, Secretarial or Human resource fields will be of advantage .

Personal Secretary to the Senior Executive Officer - Sugar Corporation

Job Title: Personal Secretary to the Senior Executive Officer
Sugar Corporation of Uganda Limited is part of Mehta Group of Companies and one of the leading producers of mill White Sugar in the Country.
Country; Uganda
City- Kampala
Organization -Sugar Corporation
Qualifications
• Bachelors Degree or Diploma in Secretarial Studies.
• 30-45 years
• Type writing stage 111 (50-WPM)
• Short hand stage 11 (80/90 WPM)
• Must be conversant with Word, Excel , Power Point & Internet .
• Must be able to use Scanning and Faxing machines

Personal Secretary Jobs - Sugar Cooperation Limited in Jinja

Job Title: Personal Secretary

Sugar Corporation of Uganda Limited is part of Mehta Group of Companies and one of the leading producers of mill white Sugar in the Country.
Qualifications
• Bachelor Degree or Diploma in Secretarial Studies.
• Age limit; 30-45 years
• Technical skills: Type writing stage 111 (50-WPM)
• Short hand stage 11 (80/90 WPM)
• Computer skills; Must be conversant with Word, Excel, Power Point & Internet.
• Must be able to use Scanning and Faxing machines
• Experience: 5 years as a Stenographer in a busy office.
• NB; Males are encouraged to apply.
How to apply
Handwritten application with a detailed CV and photocopies of Academic Certificates /Testimonials , names and address of 2 referees , letter of recommendation from the previous employer and telephone contact should be submitted by post or direct delivery to the following address ;
The DY .G.M. Human Resources
Sugar Corporation of Uganda Ltd
P. O. Box 1-Lugazi.
Deadline: 10 /08 /2013

Executive Secretary Jobs - UNEB in Kampala

Job Title: Executive Secretary

Uganda National Examination Board is a body corporate established under Cap. 137 Laws of Uganda.
Qualifications
• Applicants should be in possession of a Masters Degree in any of the following fields; Business Administration or Public Administration and Management or Management or Education/Education Planning and Management, or Curriculum Development from a recognized university /Institution.
• Specialized knowledge in risk management, or examinations administration/management will be an added advantage.
Specifications
• Applicants should have at least 15 years working experience five of which should have been gained at senior managerial level i.e. Head of Department in a higher institution of learning, Head of a recognized educational institution or public sector institution /organization.
Competencies
• Ability to work for long hours
• Computer literacy
• Excellent communication skills
• Ability to network
How to apply
The application should bear a detailed Curriculum Vita, photocopies of certificates and postal addresses of two referees.
The application should be submitted to;
The Chairman
Uganda National Examinations Board
C/O P. O. Box 7066
Kampala
Deadline: 23 /08 /2013

Head of Legal Bank Secretary - UDBL Uganda in Kampala

Job Title: Head of Legal /Bank Secretary

UDBL Uganda is recruiting qualified candidates for the vacant position above.
Responsibilities
• Responsible for the Management of Board and Board Committee meetings .
• Ensures adherence to best practice Corporate Governance Standards .
Requirements
• LLB (Hon) Degree ; Postgraduate Diploma in Legal practice and ; the person MUST BE AN Advocate of the High Court of Uganda .
• A master degree in Law or MBA is a must . Any recognized management course or ICSA would be added advantage .
Minimum Experience
• A strong commercial law background and working experience of 8 years , 5 of which should be at a senior management level
• 3 of which should have been in Banking and at least 2 years interaction with the Board.

How to apply
If you have met our requirements and you desire to join our team , please hand deliver your application , detailed curriculum vitae and copies of all academic certificate to reach us by close of business addressed to;
AG. Director Human Resource & Administration Uganda Development Bank Ltd ,
Plot 6 Nakasero Road , Rwenzori Towers, First Floor , Wing B , Kampala.
Deadline: 02 /08 /2013

University Secretary- Muteesa 1 Royal University in Masaka

 Jobs Vacancy in Uganda
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Job Title: University Secretary
Muteesa 1 Royal University was established by his majesty the King of Buganda to offer a holistic and generative type of Education .
Qualifications
• Master’s Degree in Management , MBA, Educational Management or in a related qualification and a Bachelors Degree in a Management , law or Business administration.
• Possession of a Chartered qualification in Legal, procurement or administration and membership to a professional Body .
• Possession of a Phd in Educational Management or any management related discipline is desirable although not a must.
• A certificate in administrative law or its equivalent would be an added advantage .
Other Essential Attributes
• Must be industrious and self driven .
• Goal oriented .
• Should have a track record of high integrity .
• Must be Computer literate.

How to apply
Interested individuals should submit a letter of application accompanied with a curriculum vitae, copies of relevant academic credentials and naming three referees. Applications should make sure that at least two referees have forwarded references concerning their applications by the stated deadline;
The Human Resources Manager
Muteesa 1 Royal University
Kurumba Main Campus (Masaka) or Kakeeka
Campus (Mengo-Kampala)
P.O.Box14002, Kampala, Uganda
Deadline: 16/ 08 /2013

Deputy University Secretary - Busitema University

Job title: Deputy University Secretary

Employment type: Full time
Country: Uganda
City / Location: Busitema
Min. years of experience: 6 years
Minimum degree: Bachelors degree
Busitema University is recruiting qualified candidates for the vacant position above.
Job Requirements:
Job Purpose
• To deputize the University Secretary in the leadership and coordination of the general administrative functions of the University .
Qualifications
• Should have a Masters Degree in Business Administration from a recognized University .
• Computer knowledge of standard desktop applications is a requirement .
Experience
• Experience of not less than six years of working experience in senior management positions in a reputable organization .

Contact/How to apply:
Applications are invited from suitably qualified candidates to fill the following positions at Busitema University . Please submit three copies of your application, Curriculum Vitae giving full details of qualifications , work experience , names and contacts of three referees, copies of academic documents and one Passport Photograph.
Applications with attachments should be addressed to The University Secretary , Busitema University , P. O. Box 236 Busia OR should be hand delivered at Busitema University Campus OR their Liaison Office at Lincoln Flats C4 Makerere University

School Secretary - MUBS in Kampala

Job Title: School Secretary

Makerere University Business School MUBS is a public Tertiary Institute affiliated to Makerere University with the mandate to provide business and management education in the country .
Desired Attributes
• Innovative and self-driven with proven leadership and managerial skills .
• Excellent relationship management and communication skills
• A high level of maturity and integrity
• Ability to plan ,execute and monitor departmental plans
Specifications
• A Honors Bachelors degree from a reputable institution ,
• Masters degree in a business course from a reputable institution .
• A Professional qualification preferably Institute of Chartered Secretaries and Administrators ICSA or its equivalent
• At least 5 years relevant working experience at senior managerial level in a reputable institution .
• Must be a citizen of Uganda aged between 35 and 50 years .

How to apply
Selected applicants marked i.e Confidential and bearing the title of the post in the top right hand corner of the envelope must be forwarded and reach the Principal , MUBS on the address indicated below ;
Applications should be addressed to;
The Principal
Makerere University Business School
Plot M118, Old PortBell Road
P. O. Box 1337
Kampala-Uganda
Deadline: 09 /08 /2013