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Sunday 2 March 2014

Personal Secretary - Ministry of Education and Sports Uganda

Job Title: Personal Secretary
Organisation: Ministry of Education and Sports (MoES)
Project: Reform Task Force Secretariat Skilling Uganda
Funding Source: World Bank and Government of Belgium
Salary:          UGX 3 million shillings per month
Duty Station: Kampala,
Country Uganda
Reports to: Administrator

About MoEs:
The Government of Uganda represented by the Ministry of Education and Sports (MoES) and supported by World Bank  and the Government of Belgium initialed a process to formulate a ten year BTVET Strategic Plan (Skilling Uganda) in 2009. This denotes a paradigm shift for skills development in Uganda with the overall aim of transforming the BTVET system from an Educational Sub-Sector into a comprehensive System of Skills development for employment, enhanced productivity, and growth. The main purpose will be to create employable skills and competencies relevant to the labour market instead of educational Certificates. It will embrace all Ugandans in need of skills, not only primary and Secondary School leavers. Skills will enable the Country to expand and grow. Employers in Uganda often complain about skills shortages that constrain production and expansion. Large segments of the population, including those working in the informal sector, lack skills they need to raise themselves out of poverty. The economy faces critical skills gap that threaten to limit the growth of key sectors, including agriculture and energy.

Typing and presenting error free work
Receiving all incoming calls, either in person or on phone
Ensuring timely work and information flow to and from the office
Ensuring cleanliness, tidiness and orderliness of office
Requisitioning and managing office stationery and equipment
The PA will also be drawing and following up on appointments
In charge of filling all minutes, correspondences and other documents
Perform any other duties as may be assigned from time to time by the Administrator.

The ideal Personal Secretary should hold any of the following; Honours Bachelor’s Degree from a recognized University/Institution, Administrative and Secretarial Science / Office and Information Management with Typing and Short hand in the final year

Skills and Experience:
Working knowledge of using various office machines like fax, photocopiers and audio equipment will be an added advantage.
Computer literacy skills
Competence in short hand
Excellent interpersonal stalls
Good public relations
Written and oral communication skills
High degree of Integrity and confidentiality
Excellent organizational skills and abilities

Applications are therefore invited from suitably qualified candidates to fill the vacant positions as specified in the job description above.  All applications should clearly include the position of the vacancy and applicants should attach photocopies of their certificates and testimonials plus recent passport size photograph. The applications should be submitted to the Office of the Assistant Commissioner Human Resource Management, Embassy House Fourth Floor Room, Kampala, Uganda.

Deadline: 7th March 2014