Job Title: Administrative Assistant (Contracts Management)
Organization: United Nations Organization Stabilization Mission in the Democratic Republic of the Congo (MONUSCO)
City: Entebbe,
Country Uganda
Key Duties and Responsibilities:
Offer support to the work of the Contract Compliance and Performance Management Unit (CCPMU) to ensure the effective implementation of supply and service contracts, with an aim to achieve probity and proper performance of obligations by all parties to such Contract;
Perform routine administrative and drafting tasks e.g. drafting work orders, faxes, memos;
Assist as required with compiling data for implementing quality assurance surveillance plans;
Assist in monitoring and inputting information on contract performance to ensure compliance with contract terms, milestones, schedules, deliverables and cost objectives;
Alert to potential conflicts and performance issues with vendors such as variation, extension of time, enforcement of warranties / securities, disputes poor performance or non-compliance with contractual obligations.
Maintain CCPMU electronic and hardcopy files and records complete accounting and reporting requirements to ensure proper audit trail of the contract compliance and performance management role;
Compile information and data as required for budget preparation;
Assist with implementing contract close out procedures including compiling data for contractor assessment;
Assist CCPMU with routine drafting such as Local Committee on Contracts (LCC) presentations, Statement of Works/Requirements and contract amendments.
Perform any other work as required.
Qualifications, Skills and Experience:
The candidate should hold a High School diploma with completion of any of the equivalent professional training in contract law, quality management, and logistics management is desirable.
A minimum of six years of progressively responsible experience in contract administration/management is required.
Significant experience with regards to logistics supply and management, especially in an international peacekeeping or relief operations is essential.
Comprehensive knowledge of the UN rules, regulations and working practices pertaining to field missions is an advantage
Ability to write logical and well-structured reports is required
Languages: Good Command of English language is required
Personal Competencies:
Professionalism: Proven ability and relevant experience in contract or quality administration; fiscal and procurement knowledge preferably including UN financial rules;
Commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of peace operations.
Teamwork: Proven interpersonal skills and the ability to establish and maintain effective working relations in a multi-cultural, multi-ethnic environment with sensitivity and respect for diversity.
Communication: Proven communication (verbal, written and presentation) skills, articulating situations and options concisely conveying all appropriate information; explaining and advocating management position to vendors and third parties;
Client Orientation: Strong collaborative negotiation skills and an ability to influence others to reach consensus;
How to Apply:
All candidates must attach a United Nations Personal History form (P-11); relevant academic certificate(s)and/or University/High school /secondary diplomas, a Completed detailed application as specified above referring to this vacancy announcement should be addressed not later than the established deadline and addressed to:
Human Resources – National Staff Unit
Entebbe Support Base, MONUSCO,
P. O. Box 710,
Old Airport,
Entebbe, Uganda
Or by E-mail: monusco-ebb-hr-recruitment@un.org
With reference: Vacancy MONUSCO/EBB/CM/13/IV
NB:
Applications from qualified female candidates are particularly encouraged.
UN staff members must enclose two of their latest EPAS
Kindly note that all applications will be reviewed and only applicants who are short-listed for interviews will be contacted.
Deadline: 18th October, 2013
