Vacancy: Programme Manager
Recruiting Company Westminster Foundation for Democracy (WFD)
Duty Station: Kampala,
Country Uganda
Reports to: Head of Programmes (based in UK)
About WFD:
Westminster Foundation for Democracy (WFD) is an independent political foundation sponsored by the Foreign and Commonwealth (FCO) and the Department for International Development (DFID) specialising in parliamentary strengthening and political party development. It does this primarily by supporting the development of parliaments, political party structures and civil society organisations.
Established in 1992, WFD has supported transitions to democracy in central and Eastern Europe, strengthened multi-party democracies in Africa, and extended its work to Asia and Middle East and North Africa in recent years. In 2012, the organization celebrated its 20th anniversary – a year in which it’s set to greatly increase its role and impact as a world leader in supporting the development of democracy.
Job Summary: The Programme Manager, Uganda will have responsibility for leading the implementation of WFD’s parliamentary strengthening programme in Kampala, Uganda which includes managing the full programme cycle and maintaining oversight of the programme budget and expenditure. They will also play an important role in stakeholder management of senior parliamentary figures and democracy organisations. This will include maintaining crucial relationships with the leadership, Members and staff of the Parliament of Uganda, as well as with our partners Gulu Women Economic Development and Globalization (GWED-G), Reproductive Educative and Community Health Project (REACH) , Uganda Parliamentary Press Association (UPPA), local CSOs and the Delegation of the European Union to Uganda. They will have the support of a Programme Administrator and Finance Assistant (PAFA) who they will have day to day line management responsibility for.
Key Duties
1. Programme Management:
Managing the full programme cycle utilising standardised programme management tools including, work breakdown structures, project logic, logframes etc;
Consult and work with the programme’s local partners as well as the Institute of Parliamentary studies to set objectives and organise programme.
Undertaking the following tasks:
· Development of materials and tools for programme training
· Coordination and planning of inward and outward visits
· Source and contract suppliers for delivery of programme activities
· Review progress of programme according to WFD’s monitoring and evaluation guidelines
· Carry out programme activity follow-up with direct and indirect beneficiaries
· Develop and apply programme communication’s strategy
· Maintain an up-to-date risk register
· Based on the outcome review either close-down of programme or transit into second phase
· Properly apply WFD’s risk management policy and procedures in their areas of responsibility and to assess and manage risk appropriately, particularly where WFD operates outside its stated ‘risk appetite’.
· Ensure that their staff are informed of their responsibilities in relation to risk management and have an awareness and understanding of WFD’s risk management policy and procedure.
· Ensure that an appropriate system of risk management is maintained and to escalate matters of ‘high risk’ to relevant peers and the Accounting Officer
2. Programme stakeholder management
Develop and maintain stakeholder mapping
Consult and work with the programme’s local partners as well as the Institute of Parliamentary studies to set objectives and organise programme.
In consultation with local stakeholders to ensure buy-in for the programme in its design and implementation
Establish and maintain key donor relations
Keep the EU delegation regularly informed of progress
Work with other donors to coordinate work.
3. Financial Responsibility
Responsible for profiling, forecasting and financial management of the programme budget
Responsible for keeping track of finances, expenditure and cash flows
Responsible reconciliation of expenditure
Maintain accurate monthly accruals
Responsible for accurate and timely financial reporting to WFD
Responsible for ensuring an accurate asset register is maintained by the office.
Responsible for ensuring that expenditure incurred in country complies with EU standards and polices.
4. Reporting and analysis
Research, analyse and report on trends on parliamentary practice and developments in the Uganda and Africa.
Use information to explore new opportunities for continued parliamentary strengthening programmes in Uganda
Research and prepare policy advice relating to the Uganda programme and on new policy issues and priorities in Uganda
Undertake information gathering for WFD Board of Governors and other analysis as required by WFD
5. Direct line management responsibility for the Programme Administrator and Finance Assistant (PAFA); setting objectives, performance management, provide day to day support and development for staff to achieve results
Qualifications,
The ideal candidate should possess a Master’s Degree level in a relevant discipline such as political science, law, social development, public administration or international relations
Skills and Experience:
Extensive knowledge of the political environment in Uganda and the recent developments in decentralisation.
Good understanding of Gender issues in Uganda and familiarity with issues around FGM, Domestic Violence and CEDAW.
Sound understanding of parliamentary and political systems
Significant experience in designing and implementing programmes. This should include management experience of parliamentary strengthening or related democracy development work.
Experience implementing European Commission funded programmes
Fluency in English especially written and oral communications skills necessary to produce proposals and reports and to present them to WFD’s Board and funders, to donors, and to local partners and other stakeholders
Thorough understanding and experience of financial management and numerical competency
Significant experience of gathering and consolidating information for monitoring and evaluation purposes
Significant experience of producing programme reports with analysis and documentation of outcomes and programme learning
Credibility and confidence to lead programme implementation and coordination
Exhibit flexibility to work in a fast changing environment with the ability to manage and prioritise a range of operational, financial and administrative responsibilities
Good judgement in taking decisions where there is sometimes no precedent
Possess the ability to work independently and effectively, and drive to manage workload, with limited supervision
Ability and confidence to multi-task in an international environment
Strong diplomatic skills and ability to influence and negotiate with senior officials, politicians, and representatives of international organisations and NGOs
Demonstrated ability to captured lessons learnt to inform new ways of working and identify future opportunities and challenges
Achieves a level of delivery which exceed client expectations and enhances the reputation of the organisation and promotes the programmes successes
Apply:
All suitably qualified candidates should send their applications which must include a completed application form in English. Please send the application form to recruitment@wfd.org
NB: Only shortlisted candidates will be notified.
Deadline: 27th March 2014 by 17:00 (GMT)
