Vacancy: Senior Accountant
Recruiting Company: Management Sciences for Health (MSH)
Project: USAID-supported District-based HIV/ TB Project (STAR-E)
Duty Station: Mbale,
Reports to: Senior Manager Finance
Management Sciences for Health (MSH) is an international non-profit, public health organisation with headquarters in USA, whose purpose is to strengthen health programs worldwide. MSH Uganda is currently running a number of USAID and other donor funded projects including STAR-E in Eastern Uganda. STAR-E a 5-year USAID-supported District-based HIV/ TB Project ending in March 2015, focuses on the prevention, care, and treatment of HIV/TB in health facilities and communities, headquartered in Mbale, with activities in Budaka, Bududa, Bukwo, Busia, Butaleja, Kapchorwa, Mbale, Pallisa, Bulambuli, Kween, Kibuku and Sironko districts.
Job Summary: The Senior Accountant supports the Senior Manager Finance to manage the accounts section of the project. S/he is responsible for ensuring efficient accounting support to the project. S/he ensures that all financial and ac-counting activities are done according to MSH regulations and Generally Accepted Accounting Principles.
Reviews all Payment Vouchers, General Journals and Deposit Vouchers ensuring that they are supported by relevant documentation such as approved budgets; Travel Authorizations; duly signed facilitator/consultancy agreements; Host government declaration; completed and signed timesheets; certified vendor invoices and GRNs; EPLS checks and that the right finance codes are used as and when they are submitted in accordance to USAID rules & regulations and MSH standard operating procedures.
Prepares monthly cash projections based on actual historic performance; approved project- activity work planners in consultation with other departmental heads and relevant regional heads for processing funds requirement for the MSH STAR -E project activities by every 15 business day of the month.
Prepares monthly reconciliations of bank statement to accounting system records and thereafter uploads the field monthly expenses report for the submission to Corporate Accounting at the head office by every 5th business day of the month.
Reviews all accountabilities of advances submitted by staff members and grantees and ensuring that all expenses are allowable in accordance with the USAID AMB-122 and are within the pre-approved budget.
Ensures that all MSH staff and grantee advances are cleared /liquidated within the stipulated timeframe on time and prepares regular staff balances and Staff Advances Aged Analysis report for follow-up action.
Manage, supervise and oversee the MSH subordinate staff accounts including the Accountant, Accounts Assistants and the petty cash management function that rest with the Office Assistants and Regional Office Assistants.
Reviews all purchases vendor selections for goods and services ensuring that they are done in accordance with the MSH Standard Operating Procedures and USAID rules and regulations.
Ensures that all government taxes laws and regulations are strictly adhered to; and taxes are accurately computed and paid on time as and when they are due.
Prepares the quarterly VAT reports for submission to USAID country mission in Kampala and the Annual VAT report on purchases whose VAT exceeded $500 for submission to the MSH Corporate Office.
Support the Director, Finance and Administration in developing and implementing a good internal control system enforcing existing internal control procedures in compliance with internal audit recommendations.
The ideal applicant should hold a University degree in accounting from a recognized University, Possess a Master’s degree in a relevant field and or professional qualification in accounting would be an added advantage,
Skills and Experience:
At least three years’ experience as an Accountant and at least one year as supervisor.
Experience in a USAID-financed NGO would be an advantage,
Possess the ability to work independently, take initiative and ability to meet deadlines with attention to detail and quality,
Demonstrated computer skills in Microsoft Office Suite applications, with hands-on experience with Quick Books Accounting are highly preferred,
Excellent interpersonal and communication skills;
Exhibit adaptability and or ability to interact professionally with a culturally diverse staff, clients and consultants.
If you meet the above job requirements, please submit your application (cover letter, CV and relevant academic documentation) addressed to the Human Resources Partner, to the following addresses.
MSH, Plot 15 Princess Ann Drive, Bugolobi, P. 0. Box 71419, Kampala, Uganda Or via email: HRUG@msh.org
STAR-E Project, P.O. Box 929 Plot 34-36 Bungokho Road, Senior Quarters, Mbale, Uganda:
Or via email: firstname.lastname@example.org
Deadline: Wednesday 12th March 2014