Vacancy: Departmental Secretary
Organisation: National Environment Management Authority (NEMA)
Duty Station: Kampala,
Country: Uganda
Job Ref: NEMA/ADV/EXT/03/2014
Reports to: Director Policy Planning and Information
About NEMA:
The National Environment Management Authority (NEMA) was established under the National Environment Act Cap. 153 to coordinate, monitor, enforce and supervise all activities in the field of environment for purposes of ensuring sustainable development in Uganda.
Job Summary: The NEMA Departmental Secretary will be responsible for offering e secretarial, clerical and administrative support and ensure that the services are provided in an effective and efficient manner to achieve the goals of the Department.
Responsibilities:
Taking dictations using shorthand and transcribing to ensure that spelling, punctuation and format are correct.
Preparing correspondence for the Director and other staff signature, checking enclosures and addresses.
Arranging appointments and maintaining Director’s calendar, receiving visitors and answering queries wit discretion.
Arranging meetings and receptions given by the Director.
Receiving, screening, logging and routing departmental correspondence, attaching necessary background information and monitoring follow up system.
Drafting substantive correspondence on routine matters.
Requisitioning and distributing stationery to departmental staff.
Conduct any other duties assigned by Management.
Qualifications,
All candidates must hold Bachelor’s Degrees in Secretarial Studies/ Office Management and a previous Diploma in Secretarial and Office Management would be advantageous.
Skills and Experience:
At least five (5) years’ working experience as a Personal Secretary in a busy office.
Possess the capacity to work with minimum supervision
Excellent communication and interpersonal skills
High ethics, integrity and confidentiality
Good report writing skills
Possess the ability to work under pressure and to make accurate and informed decisions.
Excellent analytical and coordinating skills
Ability to work independently and with strong organizational and planning skills.
High level of confidentiality
Honesty,
Courtesy,
On time response to instructions.
Apply:
All suitably qualified and interested applicants should send their applications in their own handwriting and deliver them by hand OR through post and enclose copies of certificates/testimonials and detailed curriculum vitae indicating three professional referees addressed to:-
The Executive Director
National Environment Management Authority (NEMA)
NEMA House, Plot 17/19/21 Jinja Road
P.O. Box 22255
Kampala. Uganda.
NB:
The job title and Reference applied for should be printed at the top left hand side of the envelope.
Applicants who will not have heard from us June 15, 2014 should consider their applications unsuccessful.
Deadline: 22nd April, 2014 by 5PM
