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Wednesday 9 April 2014

Program Administrator - Uganda Christian University Uganda

Vacancy: Program Administrator - Uganda Studies Program (USP)
Recruiting  Organisation: Uganda Christian University (UCU)
Duty Station:  Mukono,
Country: Uganda

About UCU:
Uganda Christian University was founded when the historic Bishop Tucker Theological College was promoted as a university in 1997. Bishop Tucker Theological College trained clergy and educators during its 84-year history from 1913-1997. The local chief, Hamu Mukasa, granted land for the college to operate in Mukono. International partnerships were part of the College’s missionary history. The Church Mission Society teamed with Ugandan leaders and others to assure the College had the necessary intellectual and other capital. By the late 1990s, the Church of Uganda sought to have a broader impact on society through the higher education - not only of clergy but of other professionals as well. Uganda Christian University was established in 1997.

In 2004, the Government of Uganda granted a charter to Uganda Christian University – the highest level of national accreditation. UCU was the first private University to receive such a charter from the Government.
Lecturer - Development Studies New!

Job Summary: The Program Administrator will guarantee the successful running of the USP office by taking leadership on administrative responsibilities and otherwise supporting the USP Director as necessary.

1. Departmental Financial Accountability:
Coordinate with DVC (F&A) and Directorate of Finance/Accounts Office
Follow up requests for funds as initiated by USP Director
Organize and submit all departmental accountability
Maintain records compatible with UCU accounting system
2. Office Administration:
Manage the office cleaner, driver, and administrative assistant
Oversee human resource details
Track annual leave and compensation days
Ensure stock of necessary office supplies
3. Transportation Coordination:
Coordinate schedule of USP van
Coordinate use of private hire vehicles for additional office and student practicum travel
Coordinate transportation requests for departmental travel
Use Microsoft Excel to develop clear transportation schedules and communication schedules to all members of department.
4. Interdepartmental Coordination:
Coordinate between full-time and part-time USP lecturers and Academics Office and Payroll Office.
Communicate with UCU departments as necessary
Registrar’s Office regarding the time table and student enrollment
Office of Records regarding transcripts
Facilities and Capital Projects
University Information Systems
5. Mukono Home Stay Coordination:
Recruit, orient, evaluate and maintain communication with families
Oversee work of home stay coordinators
Orient and debrief students
Maintain clear records of students and host families used each semester
6. Rural Home Stay Coordination
Recruit, orient, evaluate and maintain communication with families
Manage work of home stay coordinators
Orient and debrief students
Maintain clear records of students and host families used each semester
Travel with students to rural home stay location for one week each semester

The ideal candidate for the aforementioned administrative opportunity should hold a good bachelor’s degree (required) and some post-graduate training.

Skills and Experience:
Three or more years’ professional work experience.
Demonstrate excellent command of written and oral English.
Computer literacy skills, particularly Microsoft Word and Excel.
Prior experience in financial accounting.
Excellent interpersonal skills and the ability to deal professionally in a cross-cultural work environment.
Be willing to work flexible hours including evenings, weekends and overnight travel and be available by phone outside of normal office hours.
Be willing to reside in the Mukono area.

All qualified candidates should send two (2) copies of an application letter clearly demonstrating suitability together with updated Curriculum Vitae and three references.
Please remember to attach two (2) copies of academic and professional certificates and transcripts
The Director of Human Resource & Administration
Uganda Christian University
Pilkington Building
Po Box 4, Mukono, Uganda
Email: jobs@ucu.ac.ug

Deadline: Thursday, 17th April 2014 by 5:00p.m.