Job Summary: Administrative Assistant (4 Career Jobs)
Organisation: The Parliamentary Commission of Uganda
Duty Station: Kampala,
Reports To: Senior Administrative Officer
The Parliamentary Commission of Uganda serves the following functions;
To appoint, promote and exercise disciplinary control over persons holding public office in Parliament;
To review the terms and conditions of service, standing orders, training and qualifications of persons holding office in Parliament;
To provide a Parliamentary reporting service;
To provide such other staff and facilities as are required to ensure efficient functioning of the Parliament;
To cause to be prepared in each financial year, estimates of revenue and expenditure for the next financial year; and
To make recommendations to Parliament, or with the approval of Parliament, determine the allowances payable and privileges available to the Speaker and Members of Parliament.
Job Summary: The Administrative Assistant will offer efficient and effective administrative support services to the Parliamentary Service.
Key Duties & Responsibilities:
Provide office administrative services to the Parliamentary Commission
Manage office correspondences and records in line with prescribed records management procedures and practices
Perform administrative duties such as drafting and typing/ processing correspondences and other office specific documents
Plan and manage office supplies and logistics
Organize meetings, and take and produce minutes
Effectively and efficiently maintain diary entries
Perform any other duties that may be assigned from time to time
The applicant should hold an Honours Bachelor's Degree in Secretarial Studies, Administrative and Secretarial Science or Office and Information Management from a recognized University/Institution.
Skills & Experience:
Proficiency in typing, word processing and computer skills
Good office management skills
Excellent written and verbal communication skills
Good customer care and client relations skills
Excellent interpersonal and networking skills
Age Limit: 21 -27 Years
How to Apply:
All applications should be addressed to the Secretary, Parliamentary Commission, P.O Box 7178 Kampala, Uganda via post or hand delivered to the Parliamentary Registry, Room No. 112, 1st Floor, South Wing, Parliament of Uganda.
All applicants should endeavor to attach recent passport size photographs, Curriculum Vitae. Certified copies of academic certificates and transcripts and indicate two (2) competent referees.
Serving Officers in Government institutions should route their applications through their respective Heads of Departments.
NB: Only shortlisted candidates shall be contacted.
Deadline: Friday, 29th November 2013