Job title: Deputy Representative
Country: Uganda
City / Location: Kampala
Min. years of experience: 7 years
Minimum degree: Bachelors degree
Closing date: August 21, 2013 - 5pm
UN Women, grounded in the vision of equality enshrined in the Charter of the United Nations, works for the elimination of discrimination against women and girls; the empowerment of women; and the achievement of equality between women and men as partners and beneficiaries of development, human rights, humanitarian action and peace and security. Much of this works takes place at the national/country level in which UN Women either have a Country Representative on site to manage this programme of work, or a Representative covering several countries where an integrated multi-country programme (MCO) is in place.
Job Summary: The Deputy Representative supports the Representative in the overall management of the Country Office. The incumbent is responsible for substantially contributing to the design, implementation, management and oversight of the country programme and to the operations supporting its implementation to ensure effective and efficient delivery of results as planned in UN Women’s Strategic Plan and the Country Office’s plans. The incumbent is expected to bring innovative thinking which fits and adapts to the changing environment to the strategic development of the programme portfolio, and to help raise resources to fund it. He/she also plays a key role in ensuring effective use and management of UN Women resources (material, financial and human) in compliance with UN Women programming and operational policies and regulations.
Duties and Responsibilities:
Summary of Key Duties:
Advisory and specialized technical support;
Programme management, monitoring and oversight;
Office management/ Resources and Operations;
Substantive support to UN coordination, advocacy and partnership building;
Knowledge management and capacity building.
1. Advisory and specialized technical support:
•
As Deputy Representative, serve as key advisor to the Representative and as a senior member of his/her management team in the Country Office strategic discussions and formulation of programs and management operations, including work planning;
•
Provide specialized technical and strategic support in managing all aspects of Country Office programme design and management of related activities and for ensuring accountability in programme monitoring, reporting and evaluation;
•
Provide strategic and specialized technical advice to the Representative and put in place systems, processes and mechanisms to improve/enhance programme planning, implementation, monitoring and timely progress reporting.
•
Draft policy documents, briefs and other strategic papers/materials for use in the development and presentation of innovative and coherent policy and programmatic positions in support of national development priorities and commitments to gender equality and women’s empowerment, incorporating regional and global perspectives and contributing to regional and global strategies;
•
Review and evaluate proposals submitted to the Country Office. Oversee the preparation of donor proposals and reports to ensure quality, timeliness, compliance with requirements as per established rules, regulations, including the commitments under relevant UNDAFs and the UN Women global Strategic Plan to facilitate the review and approval of proposals and reports by the Representative. Take timely action to take any corrective action to meet standards for submissions;
•
Regularly assess the country level annual work plans, monitor progress on the achievement of goals and targets, and present the Representative with recommendations to assist in development planning.
2. Programme management, monitoring and oversight:
•
Recommend and establish program monitoring standards, criteria and other indicators for measuring and assessing progress/results;
•
Monitor the progress on mutually agreed results frameworks and performance indicators and take timely support, action and/or decisions as required;
•
Lead the processes of preparing reports on progress of programme implementation, assessing results and identifying areas for the Representative’s action and/or decision to ensure achievement of results as planned and in accordance with UN Women’s goals and objectives and accountability framework;
•
Ensure substantive and high quality proposals following the established rules, and regulations, and adhering to the Strategic Plan and Annual Work plans;
•
Establish and/or support the development of sustainable and solid relations with counterparts, for effective advocacy and partnerships resulting in the achievement of UN Women goals and objectives in the country, and consequently in the enhanced reputation and credibility of UN Women in delivering results on gender equality and women’s rights.
3. Resources and Operations/Office management:
•
Support the Representative in the management of the Country Office;
•
Manage the formulation of the annual Country Office work plan and monitor implementation;
•
Develop and facilitate an integrated results-based approach to the work of the Country Office using the annual work plan as the road map;
•
Communicate standards of performance, and assign responsibilities and accountabilities for achieving results;
•
Support the Representative in the management of human, material, and financial resources, in line with UN Women policies, rules and procedures;
•
As required coordinate the provision of administrative services with service providers;
•
Propose and secure annual allocations for the country programme, and ensure the efficient and effective use of such resources in compliance with UN Women financial rules, regulations, and procedures;
•
Support the Representative in the formulation and implementation of a country resource mobilization strategy;
•
Contribute substantially to staff management as a whole within the Country Office, particularly on learning, career management, and teamwork. Establish and maintain a harmonious working environment; seek to strengthen team-building by encouraging active participation and interaction at all levels; foster staff motivation, development and empowerment; and lead by example;
•
As required advise on and support the establishment of a Country Office security strategy and plan in line with UN procedures and requirements; and
•
Ensure an ethics-based approach to management of all human and financial resources.
4. Substantive support to UN coordination, advocacy and partnership building:
