Program Officer - Sasakawa Africa Association in Kampala

 Job Title: Program Officer

Sasakawa Africa Association, Uganda – Farmer Based Organizations (FBOs)

SAA/SG2000 is a non-profit non-governmental international organization that promotes demonstration and widespread adoption of improved pre and post-production agricultural technologies for smallholder farmers in Uganda in collaboration with relevant Government institutions, farmers’ organizations and the private sector.

Sasakawa Global 2000-Uganda wishes to recruit a highly competent, organized, pro-active, self-d riven and experienced professional to fill the following position of:

Program Officer – Farmer Based Organizations (FBOs) – Re-advertised

She/he will be responsible for consolidating farmer organizations and scaling up the formation of more producer organizations in Uganda,

Duties and Responsibilities:

Under the supervision of SG2000 Country Director with technical backstopping from Sasakawa Africa Fund for Education Program Coordinator, the core role of the PO will be to:

Strengthen the capacity of FBOs in organizational management and leadership
Engage FBOs in developing viable agro-based businesses;
Develop organizational training modules
Develop commodity training modules
Develop commodity business plans
Develop leaflets, flyers, posters

Requirement:

B.Sc in Agricultural Extension, Agriculture Economics, Agribusiness, Rural Development, Cooperative Management or related fields and at least 5 years of demonstrated experience in farmers organizations and management.
Very good oral, analytical, writing and presentational skills; Computer literacy is a MUST.
Proven ability to work in multi-disciplinary and multi-stakeholder working environments.
A Masters Degree in a relevant field will be an added advantage.

Experience: 5
How to apply:

Send by E-mail an application letter, a CV with names of 3 referees and scanned copies of relevant academic credentials not later than 15th May, 2013 to:

The Country Director, Sasakawa Africa Association-Uganda Ruth Towers, Plot 15A Clement hill Road P. 0. Box 6987, Kampala-Uganda

E-mail rnyamutale@saa-safe.org

CC: jnakiminyi@saa-safe.org

Women are encouraged to apply.

Deadline: 15/05 /2013

HIV Services Coordinator – NU-HITES Project

Job title: HIV Services Coordinator

Plan International
Founded 75 years ago, Plan International is one of the oldest and largest children's development organizations in the world. We work in 50 developing countries across Africa, Asia and the Americas to promote child rights and lift millions of children out of poverty. Plan's vision is of a world in which all children realize their full potential in societies that respect people's rights and dignity. Plan is independent, with no religious, political or governmental affiliations.
Working in 50 developing countries across Africa, Asia and the Americas, Plan aims to reach as many children as possible, particularly those who are excluded or marginalized with high quality programs that deliver long lasting benefits by increasing its income, working in partnership with others and operating effectively. NU-HITES (Northern Uganda Health Integration to Improve Services) is a USAID funded project in northern Uganda to improve access to / regular use of basic health services and requires intensive monitoring and evaluation at many levels with many stakeholders.

Employment type: Full time
Country: Uganda
City / Location: Gulu
Job category: Medical/Health
Min. years of experience: 5 years
Minimum degree: Masters degree
Closing date: May 17, 2013 - 5pm
This position reports to the Sub-Regional Project Coordinator and the successful candidate will be a member of the Sub-Region-based technical team and will specifically be responsible for coordinating planning, implementation and monitoring of comprehensive HIV health services at sub-regional level. It is a full-time position based in Gulu for a five-year term, with frequent travel to districts through the Northern Region of Uganda.
Dimensions of Role:
• Member of the Sub-Regional Technical Team of the NU-HITES project reporting to the Sub-Regional Project Coordinator.
• Supports the Sub-regional Coordinator in designing, implementation and monitoring of facility and community-level TB and HIV prevention, care, and treatment activities to achieve project targets under the five key areas of focus related to health service delivery i.e. increased availability of health services, increased accessibility to services, improved quality of services, creating enabling environments for health care delivery, and improving health-seeking behavior and practices.
• Supports the Sub-regional coordinator to ensure effective delivery of the project in compliance with USAID rules and regulations, Plan policies and procedures as well as the national and other relevant international policies and guidelines.
Key End Results of Position:
• Participate in designing, implementation and monitoring of comprehensive HIV/AIDS services so as to contribute to achievement of project targets.
• Provides technical support to the district health teams and CSO partners during annual work-plan development,especially in regard to TB and HIV prevention, care, treatment
• Represent NU-HITES project in the TB and HIV technical working groups in the project supported districts.
• Contributes to NU-HITES periodic reports by coordinating and consolidatingdistrict reports on TB and HIV prevention, care, treatment service programs according to defined reporting schedules
• Coordinates regular technical support, mentorship and supervision for implementing districts to ensure quality and efficient implementation of HIV/TB prevention, care, treatment services.
• Participates in periodic technical review and planning meetings with project stakeholders, especially in regard to TB and HIV prevention, care, and treatment service.
• Identify and document best practices in TB and HIV prevention (including PMTCT), care and treatment.
• Work closely with other members of the health service delivery team and implementing partners to ensure effective integration of TB and HIV services.
• Ensure that Plan’s child protection policy and guidelines are adhered to throughout project implementation.
Qualifications /Skills/Experience:
• A Medical Doctor. A MPH or Masters degree in other clinical disciplines is added advantage.
• Additional training in TB/HIV prevention, care and treatment
• At least 5 years of professional experience working in HIV/AIDS prevention, care & treatment programs in public and/or private sector.
• Practical experience in working with district and community health systems including Village Health Teams (VHT) and HIV/AIDS peer support networks.
• Experience in HIV capacity building for health facility and community health delivery teams.
• Willingness to work in Northern Uganda and travel 60% of the time in field.
• Good working knowledge of Microsoft office programs including MS Excel, MS Word and MS Power Point.
As a child centered development organization, Plan strives to ensure that children are kept safe in all the areas we operate. The organization further has a child protection policy that every staff is required to sign. Potential candidates will be required to provide information confirming whether or not they have ever been convicted of any child abuse crimes.
Contact/How to apply:
People Performance Group
Plot 8 Kitante Close, Kitante
P.O. Box 12405, Kampala
Uganda
E-mail:application@ppg.co.ug

District Liaison Officer- Plan International

Job title: District Liaison Officer-3 Positions

Plan International
Founded 75 years ago, Plan International is one of the oldest and largest children's development organizations in the world. We work in 50 developing countries across Africa, Asia and the Americas to promote child rights and lift millions of children out of poverty. Plan's vision is of a world in which all children realize their full potential in societies that respect people's rights and dignity. Plan is independent, with no religious, political or governmental affiliations.
Working in 50 developing countries across Africa, Asia and the Americas, Plan aims to reach as many children as possible, particularly those who are excluded or marginalized with high quality programs that deliver long lasting benefits by increasing its income, working in partnership with others and operating effectively. NU-HITES (Northern Uganda Health Integration to Improve Services) is a USAID funded project in northern Uganda to improve access to / regular use of basic health services and requires intensive monitoring and evaluation at many levels with many stakeholders.

Employment type: Full time
Country: Uganda
City / Location: Gulu, Lira and Kitgum
Min. years of experience: 2 years
Closing date: May 17, 2013 - 5pm
This position reports to the Sub Regional Project Coordinator and the incumbent will be a member of the Finance and Operations team. She/he will serve as the project’s contact person between NU-HITES and the district in the issuance of funds, monitoring and ensuring proper accountability in the respective sub-region. S/he will provide innovative ways to ensure timely processing of funds required for NU-HITEs activities in the districts and timely provision of accountability by the districts of the monies received. It is a full-time position based in Lira/Gulu/Kitgum for a five-year term, with frequent travel to districts throughout sub region.
Dimensions of Role:
• Member of the Finance and Operations Team of the NU-HITES project.
• Together with the NU-HITES team will be responsible for designing, implementing and monitoring the NU-HITES Compliance and activities to achieve project targets under the five key areas of focus related to health service delivery i.e. increased availability of health services, increased accessibility to services, improved quality of services, creating enabling environments for health care delivery, and improving health-seeking behavior and practices.
• Highlight support to activity managers and districts to ensure payments are made for activities implemented by districts with financial support from NU-HITES
Typical Responsibilities - Key End Results of Position:
• Overseeing, the monitoring and implementation of the compliance practices in line with PLAN, USAID guidelines for all district related funding from NU-HITES
• Responsible for payments during NU-HITES district supported activities and ensuring proper accountabilities are received for all funds advanced.
• Carry out financial monitoring visits to strengthen Financial Management of NU-HITES supported activities by district stakeholders
• Follow up on all requests, budgets and accountabilities from the different district partners and forward to the finance department on time.
• Where delegated, participate in district Planning Meetings and District Financial Capacity Building activities
• Any other duties and responsibilities in line with objectives of the PLAN Uganda.
Communications and Working Relationships:
• Finance team
• Project staff
• District staff
Qualifications /Skills/Experience:
• Bachelor’s degree in B.Com, BBA, or related fields
• 2 years relevant experience working with USAID or similar donor funded Projects
• Professional training on or experience with related field would be an added advantage
• Knowledge and experience of working in the socio-economic and political context of northern Uganda
• At least 2 years’ experience in district performance based funding projects
• Demonstrable abilities in planning and coordination
• Good communication, negotiation and mobilisation skills
• Excellent communication skills, both in written English and in face-to-face presentations
As a child centered development organization, Plan strives to ensure that children are kept safe in all the areas we operate. The organization further has a child protection policy that every staff is required to sign. Potential candidates will be required to provide information confirming whether or not they have ever been convicted of any child abuse crimes.
Contact/How to apply:
People Performance Group
Plot 8 Kitante Close, Kitante
P.O. Box 12405, Kampala
Uganda
E-mail:application@ppg.co.ug

Pharmaceutical Logistics Coordinator - Plan International

Job title: Pharmaceutical Logistics Coordinator

Plan International
Founded 75 years ago, Plan International is one of the oldest and largest children's development organizations in the world. We work in 50 developing countries across Africa, Asia and the Americas to promote child rights and lift millions of children out of poverty. Plan's vision is of a world in which all children realize their full potential in societies that respect people's rights and dignity. Plan is independent, with no religious, political or governmental affiliations.
Working in 50 developing countries across Africa, Asia and the Americas, Plan aims to reach as many children as possible, particularly those who are excluded or marginalized with high quality programs that deliver long lasting benefits by increasing its income, working in partnership with others and operating effectively. NU-HITES (Northern Uganda Health Integration to Improve Services) is a USAID funded project in northern Uganda to improve access to / regular use of basic health services and requires intensive monitoring and evaluation at many levels with many stakeholders.

Employment type: Full time
Country: Uganda
City / Location: Gulu,
Job category: Logistics
Minimum degree: Bachelors degree
Closing date: May 17, 2013 - 5pm
This position reports to the Sub-regional Project Coordinator and the successful candidate will be a member of the Sub-Regional Team. The incumbent will provide technical support towards achieving improved availability of essential medicines and other health commodities in population in Northern Uganda. It is a full-time position based in the sub-regional offices of Gulu for a five-year term, with frequent travel to districts in the Northern Region of Uganda.
Dimensions of Role:
The Logistics Coordinator for the NU-HITES program reports to the Sub-Regional Project Coordinator. She/ He works closely with other project staff and the logistics teams of in the districts, Medical Stores and Ministry of Health to provide continued technical assistance in ensuring efficiency in management of pharmaceutical commodities. This technical assistance is especially aimed at maintaining the current logistics management information systems and reporting requirements, data quality and completeness and supply chain effectiveness for the NU-HITES program and the general health programs in the district. The Logistics Coordinator will also work closely with the Supply Chain Specialist at the central project and the M&E team to transition the district logistics management information into integrated National pharmaceutical management and LMIS systems when they are developed.
Key End Results and typical Responsibilities:
1. Provide support to District health offices in pharmaceutical management to ensure effective and efficient quantification, forecasts and management of health commodities.
2. Provide technical assistance to district logistics teams to ensure that vertical programs’ commodity pipelines are analyzed and monitored at all levels of the supply system.
3. Build capacity of pharmacy staff and data managers in health facilities and at district health offices to accurately enter data.
4. In collaboration with other USAID partners, build capacity of district and health facility logistics teams to effectively monitor stocks and accurate and timely reporting for commodity utilization.
5. Conduct periodic quality audits for logistics teams and data managers at health facilities and district health offices to ensure that there is, standardization, timeliness, completeness and accuracy for data entry and order generation follows recommended criteria for ARVs, TB drugs, Malaria drugs, Laboratory supplies and Reproductive Health commodities.
6. Provide Technical assistance to district health offices and health facilities in item selection, management of regimen switch systems, preparation, program pipeline monitoring and monitoring of the Supply Chain Management plans.
7. Work with the Supply Chain Specialist and the M&E teams to transition the vertical supply and reporting systems into integrated National pharmaceutical management and LMIS systems.
8. Prepare periodical performance reports as required by the program and the Ministry of Health and support the NU-HITES M&E component
9. Any other duties that may be assigned from time to time as need arises.
Communications and Working Relationships:
• NU-HITES Sub-Regional Coordinator, who will provide direct line management to the incumbent
• NU-HITES Supply Chain Advisor: Technical support in planning, implementation and monitoring of the supply chain activities
• District Logistics Teams: Planning, implementation and monitoring of Supply Chain Management plans.
Qualifications /Skills/Experience:
• A degree in pharmacy. Post-graduate training in Health Systems Management, public health or M&E is an added advantage.
• Hands-on experience in providing pharmaceutical management technical assistance especially in the area of supply chain management, quantification and procurement.
• Work experience with medicines logistics management information systems
• Working experience in Uganda with knowledge and comprehensive understanding of the Uganda public health system. Previous experience with USAID supported programs is an added advantage.
• Demonstrated ability to collaborate with other stakeholders in developing creative and strategic solutions to achieve common goals.
• Demonstrated strong organizational, administrative, communications and reporting skills.
• Strong teamwork and team-building skills.
Contact/How to apply:
People Performance Group
Plot 8 Kitante Close, Kitante
P.O. Box 12405, Kampala
Uganda
E-mail:application@ppg.co.ug

Monitoring & Evaluation Data Officer - Plan International

Job title: Monitoring & Evaluation Data Officer-4 positions

Plan International
Founded 75 years ago, Plan International is one of the oldest and largest children's development organizations in the world. We work in 50 developing countries across Africa, Asia and the Americas to promote child rights and lift millions of children out of poverty. Plan's vision is of a world in which all children realize their full potential in societies that respect people's rights and dignity. Plan is independent, with no religious, political or governmental affiliations.
Working in 50 developing countries across Africa, Asia and the Americas, Plan aims to reach as many children as possible, particularly those who are excluded or marginalized with high quality programs that deliver long lasting benefits by increasing its income, working in partnership with others and operating effectively. NU-HITES (Northern Uganda Health Integration to Improve Services) is a USAID funded project in northern Uganda to improve access to / regular use of basic health services and requires intensive monitoring and evaluation at many levels with many stakeholders.

Employment type: Full time
Country: Uganda
City / Location: Gulu, Kitgum and Lira
Job category: Project/Program Management
Min. years of experience: 3 years
Minimum degree: Bachelors degree
Closing date: May 17, 2013 - 5pm
The position holder will work under the guidance of M&E Manager and M&E Specialist, both assigned to the NU-HITES project team. S/he will be responsible for data entry, cleaning, sorting, storage & analysis. S/he will also monitor data quality, work with local partners and MOH staff, and provide input on streamlining and improving the collection and management of project data. S/he will also work with local health facilities’ staff to ensure timely and accurate reporting of health data through the HMIS/DHIS2 system. The successful candidates will spend significant time traveling to health facilities to support data capture, management, and reporting to contribute to the achievement of project targets and build the capacity of health facility staff.
Dimensions of Role:
• Responsible for gathering, managing, and entering quality project data at the district and facility level
Core Responsibilities:
• Assist the District HMIS with data management and identifying programmatic issues
• Mentor health facility records assistants and other staff to summarize facility data on a regular basis.
• Provide guidance to health facility records assistants and other staff to ensure quality data management at the facility level.
• Support health facilities to review their data and performance to address challenges and determine solutions.
• Ensure compliance with data handling and processing protocols in order to meet standards for quality and accuracy.
• Compare and validate data to identify errors, investigating and resolving conflicts in the data.
• Input quality data collected to the NU-HITES database, MEEPP HIBRID database and share with the project M&E team and the Plan office in Kampala.
• Inform the M&E Manager or Specialist of issues with data quality and assist them in implementing actions to address such failings.
• Prepare and distribute summaries or reports on the data for the NU-HITES management team.
• Developing a protocol for an electronic filing system, then training staff on using it and monitor its implementation.
• Maintain documentation and data management guidelines
• Maintain confidentiality and observe data protection and associated guidelines where appropriate.
• To produce information, data and statistics including the analysis of such, across a range of subjects as agreed.
• Respond to requests from field offices for corrections / data entry support.
• Take personal responsibility for maintaining an up to date knowledge of the data sets collected, data definitions and coding systems in use.
• Perform other duties as required by the Monitoring & Evaluation Manager, M&E Specialist or the NU-HITES Chief of Party.
Qualifications /Skills/Experience:
• Bachelor degree (preferred) in Statistics, Economics, Information technology, Public Health or a relevant field
• At least 3 years of experience in data entry and management
• Knowledge of Uganda’s HMIS including training people on HMIS tools and summarizing data with HMIS tools and registers.
• At least 2 years of experience working directly with HMIS tools including registers, summary forms, and the DHIS2 database.
• Training on / professional experience with the management of complex data sets
• Use and understanding of computerized information systems including databases
• Familiarity with USAID and PEPFAR indicators and data reporting systems.
Contact/How to apply:
People Performance Group
Plot 8 Kitante Close, Kitante
P.O. Box 12405, Kampala
Uganda
E-mail:application@ppg.co.ug

Finance Officer-- Plan International

Job title: Finance Officer

Plan International
Founded 75 years ago, Plan International is one of the oldest and largest children's development organizations in the world. We work in 50 developing countries across Africa, Asia and the Americas to promote child rights and lift millions of children out of poverty. Plan's vision is of a world in which all children realize their full potential in societies that respect people's rights and dignity. Plan is independent, with no religious, political or governmental affiliations.
Working in 50 developing countries across Africa, Asia and the Americas, Plan aims to reach as many children as possible, particularly those who are excluded or marginalized with high quality programs that deliver long lasting benefits by increasing its income, working in partnership with others and operating effectively. NU-HITES (Northern Uganda Health Integration to Improve Services) is a USAID funded project in northern Uganda to improve access to / regular use of basic health services and requires intensive monitoring and evaluation at many levels with many stakeholders.

Employment type: Full time
Country: Uganda
City / Location: Gulu,
Job category: Accounting/Finance/Insurance
Min. years of experience: 3 years
Minimum degree: Bachelors degree
Closing date: May 17, 2013 - 5pm
The position contributes to this goal by supporting the finance and accounts function in the designated USAID-funded Northern Uganda Partnership for Health (NU-HITES) program districts by ensuring efficiency, effectiveness and value for money transactions.
Dimensions of Role:
• Monitoring of the project budget in the sub-office
• Supervises the finance staff in Sub-offices
Typical Responsibilities - Key End Results of Position:
1. Budget Management and Project Control;
• Prepares sub-office project budgets for each financial year
• Prepares Annual Plan for the sub-office
• Monitors expenditure to ensure adherence to budgetary limits
• Coordinates with and supervises relevant staff to ensure that budgetary allocations are spent and recorded in the Financial year
• Reviews project outlines (POs) to ensure that the activities to be implemented are budgeted for, and proper codes are used
2. Cash Management
• Reviews Petty cash replenishment vouchers and carries out surprise petty cash count on a regular basis as per Plan Uganda’s financial guidelines
• Reviews requisition forms and payment vouchers for accuracy and completeness in line with Plan’s policies
• Approves all payment requests that are within Finance Officer’s authority limits.
• Updates the excel cash book register at the beginning and close of each business day in line with Plan Uganda’s finance guidelines.
• Prepares and consolidates monthly cash forecasts and refresh for the project office in line with Plan Uganda’s finance guidelines.
3. Reporting
• Prepares budget versus actual reports
• Prepares cashbook & Bank reconciliations as per the guidelines
• Updates the advances register and maintains a file for accruals and prepayment reports in line with Plan’s policies
3. Advance management
• Provides financial trainings to CBO groups and partners as and when required
• Reviews advance accountability reports submitted by the partners
• Visits partner activities to verify implemented activities
Dealing with Problems:
• Resolving problems that are not covered by existing processes
Communications and Working Relationships:
• Finance Managers:- Submit payment requests for approval.
• Financial Institutions:- Follow up on un-presented cheque, exchange rate inquiry, follow up on fund transfers, etc.
• Other finance staff:- Follow up on funds for the project area, update on grant funded POs sending financial reports, communication on period closure, etc.
• Project Staff:- Provision of budget monitoring, Clarifications on supporting documents while reviewing payments, etc.
Qualifications /Skills/Experience
• B.Com or BBA Accounting
• Professional qualification in accountancy (CPA, ACCA) at intermediate or affiliate level
• At least three years working experience as an accountant in an organization and at a responsible supervisory level is essential.
• Must have prior USAID work experience
• NGO experience is an added advantage
Contact/How to apply:
People Performance Group
Plot 8 Kitante Close, Kitante
P.O. Box 12405, Kampala
Uganda
E-mail:application@ppg.co.ug

Finance Officer-- Plan International

Job title: Finance Officer

Plan International
Founded 75 years ago, Plan International is one of the oldest and largest children's development organizations in the world. We work in 50 developing countries across Africa, Asia and the Americas to promote child rights and lift millions of children out of poverty. Plan's vision is of a world in which all children realize their full potential in societies that respect people's rights and dignity. Plan is independent, with no religious, political or governmental affiliations.
Working in 50 developing countries across Africa, Asia and the Americas, Plan aims to reach as many children as possible, particularly those who are excluded or marginalized with high quality programs that deliver long lasting benefits by increasing its income, working in partnership with others and operating effectively. NU-HITES (Northern Uganda Health Integration to Improve Services) is a USAID funded project in northern Uganda to improve access to / regular use of basic health services and requires intensive monitoring and evaluation at many levels with many stakeholders.

Employment type: Full time
Country: Uganda
City / Location: Gulu,
Job category: Accounting/Finance/Insurance
Min. years of experience: 3 years
Minimum degree: Bachelors degree
Closing date: May 17, 2013 - 5pm
The position contributes to this goal by supporting the finance and accounts function in the designated USAID-funded Northern Uganda Partnership for Health (NU-HITES) program districts by ensuring efficiency, effectiveness and value for money transactions.
Dimensions of Role:
• Monitoring of the project budget in the sub-office
• Supervises the finance staff in Sub-offices
Typical Responsibilities - Key End Results of Position:
1. Budget Management and Project Control;
• Prepares sub-office project budgets for each financial year
• Prepares Annual Plan for the sub-office
• Monitors expenditure to ensure adherence to budgetary limits
• Coordinates with and supervises relevant staff to ensure that budgetary allocations are spent and recorded in the Financial year
• Reviews project outlines (POs) to ensure that the activities to be implemented are budgeted for, and proper codes are used
2. Cash Management
• Reviews Petty cash replenishment vouchers and carries out surprise petty cash count on a regular basis as per Plan Uganda’s financial guidelines
• Reviews requisition forms and payment vouchers for accuracy and completeness in line with Plan’s policies
• Approves all payment requests that are within Finance Officer’s authority limits.
• Updates the excel cash book register at the beginning and close of each business day in line with Plan Uganda’s finance guidelines.
• Prepares and consolidates monthly cash forecasts and refresh for the project office in line with Plan Uganda’s finance guidelines.
3. Reporting
• Prepares budget versus actual reports
• Prepares cashbook & Bank reconciliations as per the guidelines
• Updates the advances register and maintains a file for accruals and prepayment reports in line with Plan’s policies
3. Advance management
• Provides financial trainings to CBO groups and partners as and when required
• Reviews advance accountability reports submitted by the partners
• Visits partner activities to verify implemented activities
Dealing with Problems:
• Resolving problems that are not covered by existing processes
Communications and Working Relationships:
• Finance Managers:- Submit payment requests for approval.
• Financial Institutions:- Follow up on un-presented cheque, exchange rate inquiry, follow up on fund transfers, etc.
• Other finance staff:- Follow up on funds for the project area, update on grant funded POs sending financial reports, communication on period closure, etc.
• Project Staff:- Provision of budget monitoring, Clarifications on supporting documents while reviewing payments, etc.
Qualifications /Skills/Experience
• B.Com or BBA Accounting
• Professional qualification in accountancy (CPA, ACCA) at intermediate or affiliate level
• At least three years working experience as an accountant in an organization and at a responsible supervisory level is essential.
• Must have prior USAID work experience
• NGO experience is an added advantage
Contact/How to apply:
People Performance Group
Plot 8 Kitante Close, Kitante
P.O. Box 12405, Kampala
Uganda
E-mail:application@ppg.co.ug

Executive Assistant - Plan International

Job title: Executive Assistant-1 Position based in Gulu

Plan International
Founded 75 years ago, Plan International is one of the oldest and largest children's development organizations in the world. We work in 50 developing countries across Africa, Asia and the Americas to promote child rights and lift millions of children out of poverty. Plan's vision is of a world in which all children realize their full potential in societies that respect people's rights and dignity. Plan is independent, with no religious, political or governmental affiliations.
Working in 50 developing countries across Africa, Asia and the Americas, Plan aims to reach as many children as possible, particularly those who are excluded or marginalized with high quality programs that deliver long lasting benefits by increasing its income, working in partnership with others and operating effectively. NU-HITES (Northern Uganda Health Integration to Improve Services) is a USAID funded project in northern Uganda to improve access to / regular use of basic health services and requires intensive monitoring and evaluation at many levels with many stakeholders.

Employment type: Full time
Country: Uganda
City / Location: Gulu,
Job category: Administrative/Clerical
Min. years of experience: 4 years
Minimum degree: Bachelors degree
Closing date: May 17, 2013 - 5pm
The position contributes to this goal by providing administrative and logistical support to the Chief of Party (COP) of Northern Uganda – Health Integration to Enhance Services NU-HITES Project. The incumbent works with senior management to align office priorities to achieve corporate project objectives.
Reporting:
• Reports directly to COP.
Dimensions of Role:
• The Executive Assistant communicates with external partners and institutions who request meetings with the COP and also serves as a liaison with external institutions to arrange meetings. She organizes his travel schedule, prepares important communication and works closely with NU-HITES Communications and Knowledge Sharing Manager.
Typical Responsibilities - Key End Results of Position:
• Provide support with travel arrangements.
• Arrange all external and internal meetings as per COP’s direction.
• Make appointments for visitors to meet with a COP and other senior management members and make appointments for Project staff to meet with project partners and development agencies that work/fund NU-HITES.
• Develop and maintain an efficient records management system for NU-HITESdocumentation (correspondence, reports, newsletters, records, data, information etc).
• Pro-actively co-ordinate and maintain a record of all incoming / outgoing correspondences (mail, email, parcels, etc) and send reminders of deadlines to COP &senior management members for timely response.
• Responsible for organizing high profile visits for the project.
• Ensure that adequate and effective administrative and logistical support is given to the NU-HITESsenior management.
• Prepare minutes during senior management meetings and submit them for approval.
• Work with Operations Team to ensure that all international workshops organized by NU-HITES are handled efficiently and effectively and proper hospitality is shown to all visitors.
• Maintain contact with the COP while traveling to ensure that appropriate action is taken on pending issues.
• Maintain an up-to-date Country Calendar for all important NU-HITES deadlines and important upcoming events.
Dealing with Problems:
• Dealing with conflicting appointments and schedule of events
Communications and Working Relationships:
• COP– seek guidance and direction
• NU-HITES Senior Project Management in Gulu - work closely with them respectively concerning day to day project activities.
• TeamCountry Management Team in Kampala – work closely with the team and respond to inquiries in a prompt manner.
• Operations and Finance Team – coordinate with them regarding COP’s travel
• Insurance company – process travel insurance
• Travel companies – arrange international travel
• External Calls for COP
Qualifications /Skills/Experience:
• A bachelor’s degree in Office Management, Administration or relevant field
• At least 4 years’ progressive experience as an executive assistant to top managers and training in customer care.
• Ability to handle sensitive and confidential information with discretion
• Attention to detail with excellent organizational skills
• Excellent communication skills in English (written, verbal, listening, and presentation)
• Ability to manage basic accounting assignments
Contact/How to apply:
People Performance Group
Plot 8 Kitante Close, Kitante
P.O. Box 12405, Kampala
Uganda
E-mail:application@ppg.co.ug

Program Assistant - UNICEF Uganda

Job title: Program Assistant

Employment type: Full time
Country: Uganda
Min. years of experience: 3 years
Required languages: English
Closing date: May 20, 2013 - 5pm
Qualifications
• Completion of secondary school , preferably supplemented by technical or
university course in a field related to the work of the program .
• Six years of progressively responsible clerical or administrative work , of
which at least one year is closely related to support of program activities .
• Good command of written and spoken English and at least one local
language .
• Core values ; Commitment Integrity , Diversity and Inclusion
Eligibility Criteria
• Only Uganda Nationals will be considered
• UNICEF committed to gender equality in its mandate and its staff ;qualified
female candidates are strongly encouraged to apply .
• Applications will be considered only if accompanied by an updated CV and
P11 form, as well as the most recent performance evaluation report.
• UNICEF is a smoke free environment .
• If applications are sent by email , please clearly indicate the position applied
for and use this order to name your file attachments : Firstname-Lastname
followed by document e.g Gold-Mukasa P11 or Gold-Mukasa CV or Gold-
Mukasa Application

Contact/How to apply:
Applicants interested in the above position should send their resume to:
Human Resource Specialist , UNICEF Kampala, Uganda , Plot 9, George Street
, P. O. Box 7047, Kampala-Uganda

Telephone/Radio Operator - UNICEF

Job title: Telephone/Radio Operator

Employment type: Full time
Country: Uganda
Job category: Telecommunication
Min. years of experience: 2 years
Required languages: English
Minimum degree: Certificate
Closing date: May 20, 2013 - 5pm
Qualifications
• Secondary Education , training in radio operation an advantage .
• Two to three years work experience in telephone switchboard and radio
operation.
• Good spoken and written English language and knowledge of local
language desirable .
• Core values ; Commitment ;Diversity and inclusion ; Integrity
Eligibility Criteria
• Only Uganda Nationals will be considered
• UNICEF committed to gender equality in its mandate and its staff ;qualified
female candidates are strongly encouraged to apply .
• Applications will be considered only if accompanied by an updated CV and
P11 form, as well as the most recent performance evaluation report.
• UNICEF is a smoke free environment .
• If applications are sent by email , please clearly indicate the position applied
for and use this order to name your file attachments : Firstname-Lastname
followed by document e.g Gold-Mukasa P11 or Gold-Mukasa CV or Gold-
Mukasa Application
Contact/How to apply:
Applicants interested in the above position should send their resume to:
Human Resource Specialist , UNICEF Kampala, Uganda , Plot 9, George Street
, P. O. Box 7047, Kampala-Uganda