Job Title: Bursar
Organisation: Victorious Education Services
Duty Station: Kampala,
Country Uganda
Key Duties
Provide accounting, book keeping and cashing services to the institution.
This should result in effective internal controls, tracking of all transactions
Maintaining accurate books of accounts
Provision of timely and relevant information for effective management decision making and financial reporting.
Qualifications,
The applicant should possess a degree in finance or accounting with at least an experience of working in a school environment.
Thursday, 28 November 2013
Driver Job in Uganda - Uganda Management Institute
Job Title: Driver (3 Career Opportunities)
Recruiter Uganda Management Institute (UMI)
Duty Station: Kampala,
Country Uganda
Salary Scale: UM 8a
Reports to: Administrative Officer - General Office
About UMI:
Uganda Management Institute (UMI) is a Management Development Institution with a mission “To Excel in Developing Practical and Sustainable Administration, Leadership and Management Capacity”. It provides management training, consultancy and research services in response to the demands of the public, private, and NGO sectors. In addition to short performance improvement management skills development courses, the Institute offers high quality career development management courses at Certificate, Diploma, Postgraduate Diploma and Higher Degree Levels. The Institute’s activities are currently carried out at the main campus in Kampala and its Outreach Centers in Mbarara, Gulu and Mbale.
Key Duties
Driving assigned passengers and being on call at all times.
Delivering messages, documents and letters as required.
Noting vehicle mileage to track departure and return schedules.
Ensuring vehicle service is on schedule.
Recruiter Uganda Management Institute (UMI)
Duty Station: Kampala,
Country Uganda
Salary Scale: UM 8a
Reports to: Administrative Officer - General Office
About UMI:
Uganda Management Institute (UMI) is a Management Development Institution with a mission “To Excel in Developing Practical and Sustainable Administration, Leadership and Management Capacity”. It provides management training, consultancy and research services in response to the demands of the public, private, and NGO sectors. In addition to short performance improvement management skills development courses, the Institute offers high quality career development management courses at Certificate, Diploma, Postgraduate Diploma and Higher Degree Levels. The Institute’s activities are currently carried out at the main campus in Kampala and its Outreach Centers in Mbarara, Gulu and Mbale.
Key Duties
Driving assigned passengers and being on call at all times.
Delivering messages, documents and letters as required.
Noting vehicle mileage to track departure and return schedules.
Ensuring vehicle service is on schedule.
Deputy Executive Director - Uganda Tourism Board (UTB) in Uganda
Job Title: Deputy Executive Director
Organisation: Uganda Tourism Board (UTB)
Duty Station: Kampala,
Country Uganda
Reports to: Executive Director
About UTB:
The Uganda Tourism Board (UTB) is a statutory organization established by the Tourism Act, 2008. The objectives of UTB are to promote and contribute to the development of the tourism sector both within and outside Uganda; to coordinate with the Ministry of Tourism, Wildlife and Antiquities and the private sector in the implementation of the national tourism policy and to such activities as are incidental or conducive to the attainment of the above objectives.
Job Summary: The Deputy Executive Director (DED) is responsible for the organization’s business and technical operations.
Key Duties
Deputizes the Executive Director and helps him/her to synchronize the technical and administrative aspects of the various functions in the institution.
Directly be responsible for the core technical functions of UTB and supervise the managers.
Operationalisation of the strategic and operational plans of UTB.
Tourism Quality assurance, Regulation and Licensing.
Will be responsible for executing all activities as per business, strategic plans and monitoring their progress
Will recommend for approve all resources for technical tasks
Organisation: Uganda Tourism Board (UTB)
Duty Station: Kampala,
Country Uganda
Reports to: Executive Director
About UTB:
The Uganda Tourism Board (UTB) is a statutory organization established by the Tourism Act, 2008. The objectives of UTB are to promote and contribute to the development of the tourism sector both within and outside Uganda; to coordinate with the Ministry of Tourism, Wildlife and Antiquities and the private sector in the implementation of the national tourism policy and to such activities as are incidental or conducive to the attainment of the above objectives.
Job Summary: The Deputy Executive Director (DED) is responsible for the organization’s business and technical operations.
Key Duties
Deputizes the Executive Director and helps him/her to synchronize the technical and administrative aspects of the various functions in the institution.
Directly be responsible for the core technical functions of UTB and supervise the managers.
Operationalisation of the strategic and operational plans of UTB.
Tourism Quality assurance, Regulation and Licensing.
Will be responsible for executing all activities as per business, strategic plans and monitoring their progress
Will recommend for approve all resources for technical tasks
Volunteer - PMTCT Program Officer - Clinton Health Access Initiative in Uganda
Job Title: Volunteer - PMTCT Program Officer
Organisation: Clinton Health Access Initiative (CHAI)
Duty Station: Kampala,
Country Uganda
About CHAI:
Founded in 2002 by President William J. Clinton, the Clinton Health Access Initiative (CHAI) works to broaden access to life-saving diagnostics, treatment, care and support for patients in the poorest parts of the world. CHAI began its programs in the area of HIV/AIDS and it is still one of the biggest spheres of work. Today, CHAI works across a wide array of programs that improve health outcomes in HIV/AIDS, TB, Malaria, Essential Medicines, etc. CHAI is seeking a highly motivated individual with outstanding credentials, analytical ability, and communication skills in order to fill a volunteer role of PMTCT program officer. The candidate must be able to function independently and flexibly and have a strong commitment to excellence.
Job Summary: The PMTCT program officer will support the Program Coordinator to provide technical assistance to MOH for implementation of Uganda’s campaign to prevent HIV transmission from mother to child (including data collection and analysis, supportive supervision, developing presentations and briefings, and coordination with stakeholders).
Key Duties
The job holder will support the HIV systems team with other team’s HR or administrative duties as needed. Specifically, key responsibilities will include but are not limited to the following:
Assist with the design, collection and analysis of data related to various surveys and pilot studies utilized in the wide-scale implementation of PMTCT Option B+ and other interventions planned by MOH
Organisation: Clinton Health Access Initiative (CHAI)
Duty Station: Kampala,
Country Uganda
About CHAI:
Founded in 2002 by President William J. Clinton, the Clinton Health Access Initiative (CHAI) works to broaden access to life-saving diagnostics, treatment, care and support for patients in the poorest parts of the world. CHAI began its programs in the area of HIV/AIDS and it is still one of the biggest spheres of work. Today, CHAI works across a wide array of programs that improve health outcomes in HIV/AIDS, TB, Malaria, Essential Medicines, etc. CHAI is seeking a highly motivated individual with outstanding credentials, analytical ability, and communication skills in order to fill a volunteer role of PMTCT program officer. The candidate must be able to function independently and flexibly and have a strong commitment to excellence.
Job Summary: The PMTCT program officer will support the Program Coordinator to provide technical assistance to MOH for implementation of Uganda’s campaign to prevent HIV transmission from mother to child (including data collection and analysis, supportive supervision, developing presentations and briefings, and coordination with stakeholders).
Key Duties
The job holder will support the HIV systems team with other team’s HR or administrative duties as needed. Specifically, key responsibilities will include but are not limited to the following:
Assist with the design, collection and analysis of data related to various surveys and pilot studies utilized in the wide-scale implementation of PMTCT Option B+ and other interventions planned by MOH
Systems Administrator - Uganda Management Institute Uganda
Job Title: Systems Administrator
Organisation: Uganda Management Institute (UMI)
Duty Station: Kampala,
Country Uganda
Salary Scale: UM 3b
Reports to: ICT Manager
About UMI:
Uganda Management Institute (UMI) is a Management Development Institution with a mission “To Excel in Developing Practical and Sustainable Administration, Leadership and Management Capacity”. It provides management training, consultancy and research services in response to the demands of the public, private, and NGO sectors. In addition to short performance improvement management skills development courses, the Institute offers high quality career development management courses at Certificate, Diploma, Postgraduate Diploma and Higher Degree Levels. The Institute’s activities are currently carried out at the main campus in Kampala and its Outreach Centers in Mbarara, Gulu and Mbale.
Responsibilities:
The Systems Administrator will be responsible to the ICT Manager in the performance of the following duties.
1. Overseeing the provision of systems (application/ information systems) support services with specific emphasis in on instruction and learning activities within the Institute.
Liaising with the IT Infrastructure Support Engineer in ensuring the continuity, maintenance and security of the Institute’s information, ICT infrastructure and resources.
Liaising with key stakeholders in the development, implementation, management and support of; e-learning programmes, Students Information System, Library Information System
Organisation: Uganda Management Institute (UMI)
Duty Station: Kampala,
Country Uganda
Salary Scale: UM 3b
Reports to: ICT Manager
About UMI:
Uganda Management Institute (UMI) is a Management Development Institution with a mission “To Excel in Developing Practical and Sustainable Administration, Leadership and Management Capacity”. It provides management training, consultancy and research services in response to the demands of the public, private, and NGO sectors. In addition to short performance improvement management skills development courses, the Institute offers high quality career development management courses at Certificate, Diploma, Postgraduate Diploma and Higher Degree Levels. The Institute’s activities are currently carried out at the main campus in Kampala and its Outreach Centers in Mbarara, Gulu and Mbale.
Responsibilities:
The Systems Administrator will be responsible to the ICT Manager in the performance of the following duties.
1. Overseeing the provision of systems (application/ information systems) support services with specific emphasis in on instruction and learning activities within the Institute.
Liaising with the IT Infrastructure Support Engineer in ensuring the continuity, maintenance and security of the Institute’s information, ICT infrastructure and resources.
Liaising with key stakeholders in the development, implementation, management and support of; e-learning programmes, Students Information System, Library Information System
Civil Construction Engineer - CNOOC Uganda Limited Uganda
Job Title: Civil Construction Engineer
Organisation: CNOOC Uganda Limited (CNOOC)
Duty Station: Kampala and mobilized to the Lake Albert region, other construction sites or other cities as required
About CNOOC:
CNOOC Uganda Limited is a subsidiary of China National Offshore Oil Corporation (CNOOC). As a new company in Uganda, CNOOC Uganda Limited is delighted to offer employment opportunities to the local talent. Grow your career with CNOOC Uganda Limited and join our experienced team of professionals. Are you focused, committed, passionate and ready to take on new challenges? Then this could be your opportunity to make a valid contribution to the development of the oil and gas sector in Uganda.
Job Summary: The Civil Construction Engineer will be responsible for the supervision of construction works in the Kingfisher Discovery Area — Kingfisher access road over the escarpment as well as the in-field roads and other facilities i.e camps, pads etc.
Responsibilities:
Provide assistance for the construction sites layout.
Inspect project sites to monitor progress and ensure conformance to design specifications and company's QHSE Standards.
Direct construction, operations and maintenance activities at project sites.
Offer technical advice regarding design, construction, modifications and structural repairs of facilities to the project team.
Taking part in the allocation of roles among the subordinates of different disciplines in the site construction project.
Organisation: CNOOC Uganda Limited (CNOOC)
Duty Station: Kampala and mobilized to the Lake Albert region, other construction sites or other cities as required
About CNOOC:
CNOOC Uganda Limited is a subsidiary of China National Offshore Oil Corporation (CNOOC). As a new company in Uganda, CNOOC Uganda Limited is delighted to offer employment opportunities to the local talent. Grow your career with CNOOC Uganda Limited and join our experienced team of professionals. Are you focused, committed, passionate and ready to take on new challenges? Then this could be your opportunity to make a valid contribution to the development of the oil and gas sector in Uganda.
Job Summary: The Civil Construction Engineer will be responsible for the supervision of construction works in the Kingfisher Discovery Area — Kingfisher access road over the escarpment as well as the in-field roads and other facilities i.e camps, pads etc.
Responsibilities:
Provide assistance for the construction sites layout.
Inspect project sites to monitor progress and ensure conformance to design specifications and company's QHSE Standards.
Direct construction, operations and maintenance activities at project sites.
Offer technical advice regarding design, construction, modifications and structural repairs of facilities to the project team.
Taking part in the allocation of roles among the subordinates of different disciplines in the site construction project.
Accountant - Uganda Management Institute Uganda
Job Title: Accountant
Organisation: Uganda Management Institute (UMI)
Duty Station: Kampala,
Country Uganda
Salary Scale:UM 4b
Reports to: Institute Bursar
About UMI:
Uganda Management Institute (UMI) is a Management Development Institution with a mission “To Excel in Developing Practical and Sustainable Administration, Leadership and Management Capacity”. It provides management training, consultancy and research services in response to the demands of the public, private, and NGO sectors. In addition to short performance improvement management skills development courses, the Institute offers high quality career development management courses at Certificate, Diploma, Postgraduate Diploma and Higher Degree Levels. The Institute’s activities are currently carried out at the main campus in Kampala and its Outreach Centers in Mbarara, Gulu and Mbale.
Key Duties
Facilitating the budget management process
Maintenance of the purchases ledger
Maintenance of the fixed assets’ register
Processing of the expenditure journals
Organisation: Uganda Management Institute (UMI)
Duty Station: Kampala,
Country Uganda
Salary Scale:UM 4b
Reports to: Institute Bursar
About UMI:
Uganda Management Institute (UMI) is a Management Development Institution with a mission “To Excel in Developing Practical and Sustainable Administration, Leadership and Management Capacity”. It provides management training, consultancy and research services in response to the demands of the public, private, and NGO sectors. In addition to short performance improvement management skills development courses, the Institute offers high quality career development management courses at Certificate, Diploma, Postgraduate Diploma and Higher Degree Levels. The Institute’s activities are currently carried out at the main campus in Kampala and its Outreach Centers in Mbarara, Gulu and Mbale.
Key Duties
Facilitating the budget management process
Maintenance of the purchases ledger
Maintenance of the fixed assets’ register
Processing of the expenditure journals
Chief Field Office - United Nations Children’s Fund in Uganda
Job Title: Chief Field Office
Organisation: United Nations Children’s Fund (UNICEF)
Grade: P-4
Vacancy No: E-VN-2013-002469
Duty Station: Moroto,
Country Uganda
Reports to: Chief of Field Operations and Emergency
About UNICEF:
For 60 years, UNICEF has been working on the ground in 190 countries and territories to promote children's survival, protection and development. The world's largest provider of vaccines for developing countries, UNICEF supports child health and nutrition, good water and sanitation, quality basic education for all boys and girls, and the protection of children from violence, exploitation, and AIDS. UNICEF is funded entirely by the voluntary contributions of individuals, businesses, foundations and governments.
Job Summary: The Chief Field Office is responsible for the planning, implementation, monitoring and evaluation of the national level programme of cooperation as it pertains to the area served by the zonal office, including emergencies, that address the consequences of the ongoing conflict and insecurity. As head of the Moroto Zone office, the incumbent directs a significant group of professional and support staff to develop and administer the current country programme.
Organisation: United Nations Children’s Fund (UNICEF)
Grade: P-4
Vacancy No: E-VN-2013-002469
Duty Station: Moroto,
Country Uganda
Reports to: Chief of Field Operations and Emergency
About UNICEF:
For 60 years, UNICEF has been working on the ground in 190 countries and territories to promote children's survival, protection and development. The world's largest provider of vaccines for developing countries, UNICEF supports child health and nutrition, good water and sanitation, quality basic education for all boys and girls, and the protection of children from violence, exploitation, and AIDS. UNICEF is funded entirely by the voluntary contributions of individuals, businesses, foundations and governments.
Job Summary: The Chief Field Office is responsible for the planning, implementation, monitoring and evaluation of the national level programme of cooperation as it pertains to the area served by the zonal office, including emergencies, that address the consequences of the ongoing conflict and insecurity. As head of the Moroto Zone office, the incumbent directs a significant group of professional and support staff to develop and administer the current country programme.
Office Assistant - Uganda Management Institute Uganda
Job Title: Office Assistant (2 Vacancies)
Organisation: Uganda Management Institute (UMI)
Duty Station: Gulu and Mbale,
Country Uganda
Salary Scale:UM 8b
Reports to: Centre Administrators
About UMI:
Uganda Management Institute (UMI) is a Management Development Institution with a mission “To Excel in Developing Practical and Sustainable Administration, Leadership and Management Capacity”. It provides management training, consultancy and research services in response to the demands of the public, private, and NGO sectors. In addition to short performance improvement management skills development courses, the Institute offers high quality career development management courses at Certificate, Diploma, Postgraduate Diploma and Higher Degree Levels. The Institute’s activities are currently carried out at the main campus in Kampala and its Outreach Centers in Mbarara, Gulu and Mbale.
Responsibilities:
Providing support for Secretarial services including collecting and delivering documents, photocopying and collecting stationery from the stores
Ensuring office refreshments are served on a regular schedule
Ensuring office and lounge furniture is cleaned on a regular basis
Performing other duties as may become necessary for the smooth running of the Department or Institute as a whole
Organisation: Uganda Management Institute (UMI)
Duty Station: Gulu and Mbale,
Country Uganda
Salary Scale:UM 8b
Reports to: Centre Administrators
About UMI:
Uganda Management Institute (UMI) is a Management Development Institution with a mission “To Excel in Developing Practical and Sustainable Administration, Leadership and Management Capacity”. It provides management training, consultancy and research services in response to the demands of the public, private, and NGO sectors. In addition to short performance improvement management skills development courses, the Institute offers high quality career development management courses at Certificate, Diploma, Postgraduate Diploma and Higher Degree Levels. The Institute’s activities are currently carried out at the main campus in Kampala and its Outreach Centers in Mbarara, Gulu and Mbale.
Responsibilities:
Providing support for Secretarial services including collecting and delivering documents, photocopying and collecting stationery from the stores
Ensuring office refreshments are served on a regular schedule
Ensuring office and lounge furniture is cleaned on a regular basis
Performing other duties as may become necessary for the smooth running of the Department or Institute as a whole
Financial Analyst - United States Embassy, US Mission in Uganda
Vacancy Number: 098-2013
Job Title: Financial Analyst, FSN-435
Organisation: United States Embassy, US Mission in Uganda
Duty Station: USAID, Office of Financial Management (OFM) Office
Salary: FSN-11 (Ugshs. 63,911,537 to 95,867,307 p.a. inclusive of allowances).
About US Embassy in Uganda:
The United States has enjoyed diplomatic relations with Uganda for over 30 years. Ambassador Scott H. DeLisi currently heads the U.S Mission to Uganda. The Mission is composed of several offices and organizations all working under the auspices of the Embassy and at the direction of the Ambassador.
Job Summary: The Financial Analyst (FA) provides a full range of financial management and advisory services in support of USAID/Uganda Development Objective (DO) teams. He/she performs reviews of financial terms and conditions on project agreements, project implementation orders, GLAAS requisitions, contracts, purchase and delivery orders, and lease and grant agreements for compliance with applicable rules, regulations, and procedures relating to accounting and fund controls. The incumbent provides professional financial guidance to USAID/Uganda Mission management personnel on a range of issues related to the financial management aspects of proposed activities; participates as a key member of the technical/DO teams throughout the Program Cycle in activities such as periodic portfolio and/or project implementation reviews, procurement planning exercises, etc. In addition, the FA participates in the performance of various types of audits, financial reviews, pre-award assessments, control environment and risk assessments, cost effectiveness assessments, closeout reviews, etc. He/she is responsible for ensuring compliance with USAID audit requirements for all contracts, grants, and cooperative agreements; prepares and executes the annual audit management plan. The FA is responsible for conducting the annual review of the Mission’s internal control systems as required by the Federal Manager’s Financial Integrity Act (FMFIA); and participates in the assessment of partner country public financial management and procurement systems. The FA reports to the Deputy Controller.
Key Duties and Responsibilities:
1. Financial Analysis and Advisory Services (45%)
The FA:
· Provides professional financial advice to USAID/Uganda Mission management personnel on a range of issues related to the financial management aspects of proposed activities, such as estimated costs and required budgets; internal controls; fiduciary risk management and compliance; and other issues.
· Contributes to USAID’s decision and policy making process by providing recommendations and suggestions for improving operational efficiencies, financial management practices, and the accuracy of financial reporting.
· Provides technical guidance on U.S. federal government and USAID rules and regulations to the technical DO teams, implementing partners, non-governmental organizations (NGOs) and host government officials.
· Prepares the financial aspects of project design and procurement planning documents, such as budgets and financial plans for Implementation Letters, Grant Agreements, and other relevant implementing mechanisms.
· Assists activity managers in development of appropriate payment procedures in accordance with project implementation requirements.
· Performs reviews of financial terms and conditions on project agreements, project implementation orders, GLAAS requisitions, contracts, purchase and delivery orders, and lease and grant agreements for compliance with applicable rules, regulations, and procedures relating to accounting and fund controls.
· S/he will monitor the execution of such documents to ensure compliance with financial plans and report on the financial status of those instruments to the Controller and other Technical Office Directors or Team Leaders
· Participates as a key member of the technical (Development Objective) teams throughout the Program Cycle in activities such as periodic portfolio and/or project implementation reviews, procurement planning exercises and other such activities.
· Performs the quarterly project accounting analyses and supports the Technical Teams in development of accrual estimates. Identifies and recommends adjusting entries to the accounts to bring the project/program pipelines into accurate levels. Investigates any variances between projections and actual disbursements or accrued expenditure and provides the results to Activity Managers.
· Performs continuous and specific quarterly 1311 reviews for Mission’s activities to fully support outstanding Commitments, Obligations, Sub-Commitments and Sub-Obligations to provide support for the Controller’s 1311 Certification; conducts special analysis of historical accounting data and recommends management actions or alternatives which can be taken when the data discloses unfavorable trends, situations, and/or deviations from budget plans
2. Audits, Pre-award assessments, Financial and Compliance Reviews, Internal Control Assessment (40 %)
The incumbent:
Is responsible for ensuring compliance with USAID audit requirements for all contracts, grants, and cooperative agreements. She/he prepares and maintains the Mission’s audit inventory, which includes following-up on the receipt of audits from contracted audit firms, and also involves tracking the progress of open recommendations, and developing the annual audit management plan. The Financial Analyst:
· Establishes and monitors the non-federal audit program for NGOs based outside the United States. When required, requests and reviews copies of those audit reports evaluating any findings that may have an impact on the implementation of the DO Team activity.
· Follows up on the audit process until the final audit report is accepted and issued by RIG/Pretoria. This involves working closely with implementing partners, auditors and RIG/Pretoria to provide required support and guidance. This also entails drafting the scopes of work and reviewing final reports for each audit. She/he updates aid recipients on OIG approved eligible audit firms, and provides new guidance on audit requirements to recipients and the firms that audit them.
· Updates the Mission on the status of audits and recommendations. She/he notifies all relevant parties inside and outside the Mission of the initiation and completion of required audits to ensure proper participation in entrance and exit conferences.
· Serves as the Mission contact and subject matter expert on technical questions arising in the course of audits regarding USAID regulations and procedures. This includes attending entrance, mid-term and exit conferences with all parties related to audits.
· Coordinates correspondence with all stakeholders inside and outside the Mission, including senior management in the Mission and at Agency Headquarters in Washington, regarding all aspects of audit procedures from initiation to closure.
· Reviews audits for adequacy and compliance with requirements as specified in OMB-Circulars.
· Ensures that audit recommendations receive appropriate and timely management decisions from Mission Senior Staff and that the final actions on audit recommendations are achieved within required timeframes. This involves working closely with the COR/AORs, Activity Managers, Agreement Officer and implementing partners to coordinate the formulation, implementation and follow-up of management decisions as well as closure of open audit recommendations.
· Will jointly serve as USAID/Uganda’s Audit Management and Resolution Officer, responsible for all financial and performance audits, and the preparation and monitoring of the Mission’s annual audit plan.
· He/she will be responsible for preparation and/or review of Mission responses to the Regional Inspector General’s audit report recommendations, and for closing out audit recommendations with USAID/Washington’s Chief Financial Officer; and will liaise with Inspector General’s office, and advise the Controller and the Mission Director on the status of audits.
· Participates in the performance of various types of audits, financial reviews, pre-award assessments, and compliance reviews. These include control environment and risk assessments, cost effectiveness assessments, disbursement reviews, indirect cost rate reviews, pre-closeout and closeout reviews on USAID-funded organizations to determine the levels of accountability and adequacy of control environments within those entities.
· Oversees the OFM Annual Financial Review Plan for the DO Teams and actively leads/participates in the performance of financial reviews, internal control assessments and financial management trainings for implementing partners.
· Incumbent also will establish and implement annual plans for performing financial management reviews of the Mission’s implementing partners in Uganda; review the performance of implementing partners/agencies;
· Prepare site visit reports to detail findings and recommendations; and track and follow up on implementation of recommendations. When a review or an assessment is outsourced, She/he will be the Contracting Officer’s Representative (COR) for this award.
· Serves as the coordinator for all Mission Control Review Committee (MCRC) related issues and findings by tracking and monitoring actions required to strengthen internal controls in the Mission.
· He/she is responsible for conducting the annual review of the Mission’s internal control systems as required by the Federal Manager’s Financial Integrity Act (FMFIA); guides and advises Mission staff on their responsibilities for maintaining effective internal control, operating systems and procedures; proposes recommended courses of action to correct management deficiencies and reported material control weaknesses, and takes responsibility for tracking the Mission’s progress in addressing progress made to remedy deficiencies/weaknesses.
3. Public Financial Management and Capacity Building (10%):
The incumbent:
· Participates in (a) rapid appraisals of host country systems; (b) assessments on public financial management and procurement systems; (c) host country contracting and/or financial management capability assessments as a precondition to award approvals and contracting capability certifications; (d) Host country and donor discussions on public financial management, procurement and other related forums.
· Advises Mission management on the reliability of host country systems, and the effectiveness of the underlying internal control; advise Mission management on weaknesses and possible recommendations. He/she identifies or coordinates the capacity building needs endorsed and/or determined from assessments conducted on the Host Government Agencies, both at the National and Local Levels, develops an Action Plan or a SOW to address those, and oversees implementation.
· In conjunction with assessments conducted, participates in the conduct of relevant FM training and technical assistance to the Host Country entity, aimed at strengthening internal controls and management systems; and at building the capacity of NGOs and Host Country Government Implementing Agencies.
4. Other Duties (5%)
· Performs other duties as assigned.
Qualifications, Skills & Experience:
NOTE: All applicants must address each selection criterion detailed below with specific and comprehensive information supporting each item.
· The candidate should possess a bachelor’s degree in Accounting, Finance or Business Administration is required. In addition, a professional certification, (e.g. CPA or ACCA) is required. A master’s degree in Accounting, Finance, Business Administration or related field is highly desirable.
· Five (5) to seven (7) years of progressively responsible experience in professional financial analysis, accounting or auditing; preferably with an international development organization or accounting firm, are required.
Job Title: Financial Analyst, FSN-435
Organisation: United States Embassy, US Mission in Uganda
Duty Station: USAID, Office of Financial Management (OFM) Office
Salary: FSN-11 (Ugshs. 63,911,537 to 95,867,307 p.a. inclusive of allowances).
About US Embassy in Uganda:
The United States has enjoyed diplomatic relations with Uganda for over 30 years. Ambassador Scott H. DeLisi currently heads the U.S Mission to Uganda. The Mission is composed of several offices and organizations all working under the auspices of the Embassy and at the direction of the Ambassador.
Job Summary: The Financial Analyst (FA) provides a full range of financial management and advisory services in support of USAID/Uganda Development Objective (DO) teams. He/she performs reviews of financial terms and conditions on project agreements, project implementation orders, GLAAS requisitions, contracts, purchase and delivery orders, and lease and grant agreements for compliance with applicable rules, regulations, and procedures relating to accounting and fund controls. The incumbent provides professional financial guidance to USAID/Uganda Mission management personnel on a range of issues related to the financial management aspects of proposed activities; participates as a key member of the technical/DO teams throughout the Program Cycle in activities such as periodic portfolio and/or project implementation reviews, procurement planning exercises, etc. In addition, the FA participates in the performance of various types of audits, financial reviews, pre-award assessments, control environment and risk assessments, cost effectiveness assessments, closeout reviews, etc. He/she is responsible for ensuring compliance with USAID audit requirements for all contracts, grants, and cooperative agreements; prepares and executes the annual audit management plan. The FA is responsible for conducting the annual review of the Mission’s internal control systems as required by the Federal Manager’s Financial Integrity Act (FMFIA); and participates in the assessment of partner country public financial management and procurement systems. The FA reports to the Deputy Controller.
Key Duties and Responsibilities:
1. Financial Analysis and Advisory Services (45%)
The FA:
· Provides professional financial advice to USAID/Uganda Mission management personnel on a range of issues related to the financial management aspects of proposed activities, such as estimated costs and required budgets; internal controls; fiduciary risk management and compliance; and other issues.
· Contributes to USAID’s decision and policy making process by providing recommendations and suggestions for improving operational efficiencies, financial management practices, and the accuracy of financial reporting.
· Provides technical guidance on U.S. federal government and USAID rules and regulations to the technical DO teams, implementing partners, non-governmental organizations (NGOs) and host government officials.
· Prepares the financial aspects of project design and procurement planning documents, such as budgets and financial plans for Implementation Letters, Grant Agreements, and other relevant implementing mechanisms.
· Assists activity managers in development of appropriate payment procedures in accordance with project implementation requirements.
· Performs reviews of financial terms and conditions on project agreements, project implementation orders, GLAAS requisitions, contracts, purchase and delivery orders, and lease and grant agreements for compliance with applicable rules, regulations, and procedures relating to accounting and fund controls.
· S/he will monitor the execution of such documents to ensure compliance with financial plans and report on the financial status of those instruments to the Controller and other Technical Office Directors or Team Leaders
· Participates as a key member of the technical (Development Objective) teams throughout the Program Cycle in activities such as periodic portfolio and/or project implementation reviews, procurement planning exercises and other such activities.
· Performs the quarterly project accounting analyses and supports the Technical Teams in development of accrual estimates. Identifies and recommends adjusting entries to the accounts to bring the project/program pipelines into accurate levels. Investigates any variances between projections and actual disbursements or accrued expenditure and provides the results to Activity Managers.
· Performs continuous and specific quarterly 1311 reviews for Mission’s activities to fully support outstanding Commitments, Obligations, Sub-Commitments and Sub-Obligations to provide support for the Controller’s 1311 Certification; conducts special analysis of historical accounting data and recommends management actions or alternatives which can be taken when the data discloses unfavorable trends, situations, and/or deviations from budget plans
2. Audits, Pre-award assessments, Financial and Compliance Reviews, Internal Control Assessment (40 %)
The incumbent:
Is responsible for ensuring compliance with USAID audit requirements for all contracts, grants, and cooperative agreements. She/he prepares and maintains the Mission’s audit inventory, which includes following-up on the receipt of audits from contracted audit firms, and also involves tracking the progress of open recommendations, and developing the annual audit management plan. The Financial Analyst:
· Establishes and monitors the non-federal audit program for NGOs based outside the United States. When required, requests and reviews copies of those audit reports evaluating any findings that may have an impact on the implementation of the DO Team activity.
· Follows up on the audit process until the final audit report is accepted and issued by RIG/Pretoria. This involves working closely with implementing partners, auditors and RIG/Pretoria to provide required support and guidance. This also entails drafting the scopes of work and reviewing final reports for each audit. She/he updates aid recipients on OIG approved eligible audit firms, and provides new guidance on audit requirements to recipients and the firms that audit them.
· Updates the Mission on the status of audits and recommendations. She/he notifies all relevant parties inside and outside the Mission of the initiation and completion of required audits to ensure proper participation in entrance and exit conferences.
· Serves as the Mission contact and subject matter expert on technical questions arising in the course of audits regarding USAID regulations and procedures. This includes attending entrance, mid-term and exit conferences with all parties related to audits.
· Coordinates correspondence with all stakeholders inside and outside the Mission, including senior management in the Mission and at Agency Headquarters in Washington, regarding all aspects of audit procedures from initiation to closure.
· Reviews audits for adequacy and compliance with requirements as specified in OMB-Circulars.
· Ensures that audit recommendations receive appropriate and timely management decisions from Mission Senior Staff and that the final actions on audit recommendations are achieved within required timeframes. This involves working closely with the COR/AORs, Activity Managers, Agreement Officer and implementing partners to coordinate the formulation, implementation and follow-up of management decisions as well as closure of open audit recommendations.
· Will jointly serve as USAID/Uganda’s Audit Management and Resolution Officer, responsible for all financial and performance audits, and the preparation and monitoring of the Mission’s annual audit plan.
· He/she will be responsible for preparation and/or review of Mission responses to the Regional Inspector General’s audit report recommendations, and for closing out audit recommendations with USAID/Washington’s Chief Financial Officer; and will liaise with Inspector General’s office, and advise the Controller and the Mission Director on the status of audits.
· Participates in the performance of various types of audits, financial reviews, pre-award assessments, and compliance reviews. These include control environment and risk assessments, cost effectiveness assessments, disbursement reviews, indirect cost rate reviews, pre-closeout and closeout reviews on USAID-funded organizations to determine the levels of accountability and adequacy of control environments within those entities.
· Oversees the OFM Annual Financial Review Plan for the DO Teams and actively leads/participates in the performance of financial reviews, internal control assessments and financial management trainings for implementing partners.
· Incumbent also will establish and implement annual plans for performing financial management reviews of the Mission’s implementing partners in Uganda; review the performance of implementing partners/agencies;
· Prepare site visit reports to detail findings and recommendations; and track and follow up on implementation of recommendations. When a review or an assessment is outsourced, She/he will be the Contracting Officer’s Representative (COR) for this award.
· Serves as the coordinator for all Mission Control Review Committee (MCRC) related issues and findings by tracking and monitoring actions required to strengthen internal controls in the Mission.
· He/she is responsible for conducting the annual review of the Mission’s internal control systems as required by the Federal Manager’s Financial Integrity Act (FMFIA); guides and advises Mission staff on their responsibilities for maintaining effective internal control, operating systems and procedures; proposes recommended courses of action to correct management deficiencies and reported material control weaknesses, and takes responsibility for tracking the Mission’s progress in addressing progress made to remedy deficiencies/weaknesses.
3. Public Financial Management and Capacity Building (10%):
The incumbent:
· Participates in (a) rapid appraisals of host country systems; (b) assessments on public financial management and procurement systems; (c) host country contracting and/or financial management capability assessments as a precondition to award approvals and contracting capability certifications; (d) Host country and donor discussions on public financial management, procurement and other related forums.
· Advises Mission management on the reliability of host country systems, and the effectiveness of the underlying internal control; advise Mission management on weaknesses and possible recommendations. He/she identifies or coordinates the capacity building needs endorsed and/or determined from assessments conducted on the Host Government Agencies, both at the National and Local Levels, develops an Action Plan or a SOW to address those, and oversees implementation.
· In conjunction with assessments conducted, participates in the conduct of relevant FM training and technical assistance to the Host Country entity, aimed at strengthening internal controls and management systems; and at building the capacity of NGOs and Host Country Government Implementing Agencies.
4. Other Duties (5%)
· Performs other duties as assigned.
Qualifications, Skills & Experience:
NOTE: All applicants must address each selection criterion detailed below with specific and comprehensive information supporting each item.
· The candidate should possess a bachelor’s degree in Accounting, Finance or Business Administration is required. In addition, a professional certification, (e.g. CPA or ACCA) is required. A master’s degree in Accounting, Finance, Business Administration or related field is highly desirable.
· Five (5) to seven (7) years of progressively responsible experience in professional financial analysis, accounting or auditing; preferably with an international development organization or accounting firm, are required.
Financial Analyst - United States Embassy, US Mission in Uganda
Vacancy Number: 098-2013
Job Title: Financial Analyst, FSN-435
Organisation: United States Embassy, US Mission in Uganda
Duty Station: USAID, Office of Financial Management (OFM) Office
Salary: FSN-11 (Ugshs. 63,911,537 to 95,867,307 p.a. inclusive of allowances).
About US Embassy in Uganda:
The United States has enjoyed diplomatic relations with Uganda for over 30 years. Ambassador Scott H. DeLisi currently heads the U.S Mission to Uganda. The Mission is composed of several offices and organizations all working under the auspices of the Embassy and at the direction of the Ambassador.
Job Summary: The Financial Analyst (FA) provides a full range of financial management and advisory services in support of USAID/Uganda Development Objective (DO) teams. He/she performs reviews of financial terms and conditions on project agreements, project implementation orders, GLAAS requisitions, contracts, purchase and delivery orders, and lease and grant agreements for compliance with applicable rules, regulations, and procedures relating to accounting and fund controls. The incumbent provides professional financial guidance to USAID/Uganda Mission management personnel on a range of issues related to the financial management aspects of proposed activities; participates as a key member of the technical/DO teams throughout the Program Cycle in activities such as periodic portfolio and/or project implementation reviews, procurement planning exercises, etc. In addition, the FA participates in the performance of various types of audits, financial reviews, pre-award assessments, control environment and risk assessments, cost effectiveness assessments, closeout reviews, etc. He/she is responsible for ensuring compliance with USAID audit requirements for all contracts, grants, and cooperative agreements; prepares and executes the annual audit management plan. The FA is responsible for conducting the annual review of the Mission’s internal control systems as required by the Federal Manager’s Financial Integrity Act (FMFIA); and participates in the assessment of partner country public financial management and procurement systems. The FA reports to the Deputy Controller.
Key Duties and Responsibilities:
1. Financial Analysis and Advisory Services (45%)
The FA:
· Provides professional financial advice to USAID/Uganda Mission management personnel on a range of issues related to the financial management aspects of proposed activities, such as estimated costs and required budgets; internal controls; fiduciary risk management and compliance; and other issues.
· Contributes to USAID’s decision and policy making process by providing recommendations and suggestions for improving operational efficiencies, financial management practices, and the accuracy of financial reporting.
· Provides technical guidance on U.S. federal government and USAID rules and regulations to the technical DO teams, implementing partners, non-governmental organizations (NGOs) and host government officials.
· Prepares the financial aspects of project design and procurement planning documents, such as budgets and financial plans for Implementation Letters, Grant Agreements, and other relevant implementing mechanisms.
· Assists activity managers in development of appropriate payment procedures in accordance with project implementation requirements.
· Performs reviews of financial terms and conditions on project agreements, project implementation orders, GLAAS requisitions, contracts, purchase and delivery orders, and lease and grant agreements for compliance with applicable rules, regulations, and procedures relating to accounting and fund controls.
· S/he will monitor the execution of such documents to ensure compliance with financial plans and report on the financial status of those instruments to the Controller and other Technical Office Directors or Team Leaders
· Participates as a key member of the technical (Development Objective) teams throughout the Program Cycle in activities such as periodic portfolio and/or project implementation reviews, procurement planning exercises and other such activities.
· Performs the quarterly project accounting analyses and supports the Technical Teams in development of accrual estimates. Identifies and recommends adjusting entries to the accounts to bring the project/program pipelines into accurate levels. Investigates any variances between projections and actual disbursements or accrued expenditure and provides the results to Activity Managers.
· Performs continuous and specific quarterly 1311 reviews for Mission’s activities to fully support outstanding Commitments, Obligations, Sub-Commitments and Sub-Obligations to provide support for the Controller’s 1311 Certification; conducts special analysis of historical accounting data and recommends management actions or alternatives which can be taken when the data discloses unfavorable trends, situations, and/or deviations from budget plans
2. Audits, Pre-award assessments, Financial and Compliance Reviews, Internal Control Assessment (40 %)
The incumbent:
Is responsible for ensuring compliance with USAID audit requirements for all contracts, grants, and cooperative agreements. She/he prepares and maintains the Mission’s audit inventory, which includes following-up on the receipt of audits from contracted audit firms, and also involves tracking the progress of open recommendations, and developing the annual audit management plan. The Financial Analyst:
· Establishes and monitors the non-federal audit program for NGOs based outside the United States. When required, requests and reviews copies of those audit reports evaluating any findings that may have an impact on the implementation of the DO Team activity.
· Follows up on the audit process until the final audit report is accepted and issued by RIG/Pretoria. This involves working closely with implementing partners, auditors and RIG/Pretoria to provide required support and guidance. This also entails drafting the scopes of work and reviewing final reports for each audit. She/he updates aid recipients on OIG approved eligible audit firms, and provides new guidance on audit requirements to recipients and the firms that audit them.
· Updates the Mission on the status of audits and recommendations. She/he notifies all relevant parties inside and outside the Mission of the initiation and completion of required audits to ensure proper participation in entrance and exit conferences.
· Serves as the Mission contact and subject matter expert on technical questions arising in the course of audits regarding USAID regulations and procedures. This includes attending entrance, mid-term and exit conferences with all parties related to audits.
· Coordinates correspondence with all stakeholders inside and outside the Mission, including senior management in the Mission and at Agency Headquarters in Washington, regarding all aspects of audit procedures from initiation to closure.
· Reviews audits for adequacy and compliance with requirements as specified in OMB-Circulars.
· Ensures that audit recommendations receive appropriate and timely management decisions from Mission Senior Staff and that the final actions on audit recommendations are achieved within required timeframes. This involves working closely with the COR/AORs, Activity Managers, Agreement Officer and implementing partners to coordinate the formulation, implementation and follow-up of management decisions as well as closure of open audit recommendations.
· Will jointly serve as USAID/Uganda’s Audit Management and Resolution Officer, responsible for all financial and performance audits, and the preparation and monitoring of the Mission’s annual audit plan.
· He/she will be responsible for preparation and/or review of Mission responses to the Regional Inspector General’s audit report recommendations, and for closing out audit recommendations with USAID/Washington’s Chief Financial Officer; and will liaise with Inspector General’s office, and advise the Controller and the Mission Director on the status of audits.
· Participates in the performance of various types of audits, financial reviews, pre-award assessments, and compliance reviews. These include control environment and risk assessments, cost effectiveness assessments, disbursement reviews, indirect cost rate reviews, pre-closeout and closeout reviews on USAID-funded organizations to determine the levels of accountability and adequacy of control environments within those entities.
· Oversees the OFM Annual Financial Review Plan for the DO Teams and actively leads/participates in the performance of financial reviews, internal control assessments and financial management trainings for implementing partners.
· Incumbent also will establish and implement annual plans for performing financial management reviews of the Mission’s implementing partners in Uganda; review the performance of implementing partners/agencies;
· Prepare site visit reports to detail findings and recommendations; and track and follow up on implementation of recommendations. When a review or an assessment is outsourced, She/he will be the Contracting Officer’s Representative (COR) for this award.
· Serves as the coordinator for all Mission Control Review Committee (MCRC) related issues and findings by tracking and monitoring actions required to strengthen internal controls in the Mission.
· He/she is responsible for conducting the annual review of the Mission’s internal control systems as required by the Federal Manager’s Financial Integrity Act (FMFIA); guides and advises Mission staff on their responsibilities for maintaining effective internal control, operating systems and procedures; proposes recommended courses of action to correct management deficiencies and reported material control weaknesses, and takes responsibility for tracking the Mission’s progress in addressing progress made to remedy deficiencies/weaknesses.
3. Public Financial Management and Capacity Building (10%):
The incumbent:
· Participates in (a) rapid appraisals of host country systems; (b) assessments on public financial management and procurement systems; (c) host country contracting and/or financial management capability assessments as a precondition to award approvals and contracting capability certifications; (d) Host country and donor discussions on public financial management, procurement and other related forums.
· Advises Mission management on the reliability of host country systems, and the effectiveness of the underlying internal control; advise Mission management on weaknesses and possible recommendations. He/she identifies or coordinates the capacity building needs endorsed and/or determined from assessments conducted on the Host Government Agencies, both at the National and Local Levels, develops an Action Plan or a SOW to address those, and oversees implementation.
· In conjunction with assessments conducted, participates in the conduct of relevant FM training and technical assistance to the Host Country entity, aimed at strengthening internal controls and management systems; and at building the capacity of NGOs and Host Country Government Implementing Agencies.
4. Other Duties (5%)
· Performs other duties as assigned.
Qualifications, Skills & Experience:
NOTE: All applicants must address each selection criterion detailed below with specific and comprehensive information supporting each item.
· The candidate should possess a bachelor’s degree in Accounting, Finance or Business Administration is required. In addition, a professional certification, (e.g. CPA or ACCA) is required. A master’s degree in Accounting, Finance, Business Administration or related field is highly desirable.
· Five (5) to seven (7) years of progressively responsible experience in professional financial analysis, accounting or auditing; preferably with an international development organization or accounting firm, are required.
Job Title: Financial Analyst, FSN-435
Organisation: United States Embassy, US Mission in Uganda
Duty Station: USAID, Office of Financial Management (OFM) Office
Salary: FSN-11 (Ugshs. 63,911,537 to 95,867,307 p.a. inclusive of allowances).
About US Embassy in Uganda:
The United States has enjoyed diplomatic relations with Uganda for over 30 years. Ambassador Scott H. DeLisi currently heads the U.S Mission to Uganda. The Mission is composed of several offices and organizations all working under the auspices of the Embassy and at the direction of the Ambassador.
Job Summary: The Financial Analyst (FA) provides a full range of financial management and advisory services in support of USAID/Uganda Development Objective (DO) teams. He/she performs reviews of financial terms and conditions on project agreements, project implementation orders, GLAAS requisitions, contracts, purchase and delivery orders, and lease and grant agreements for compliance with applicable rules, regulations, and procedures relating to accounting and fund controls. The incumbent provides professional financial guidance to USAID/Uganda Mission management personnel on a range of issues related to the financial management aspects of proposed activities; participates as a key member of the technical/DO teams throughout the Program Cycle in activities such as periodic portfolio and/or project implementation reviews, procurement planning exercises, etc. In addition, the FA participates in the performance of various types of audits, financial reviews, pre-award assessments, control environment and risk assessments, cost effectiveness assessments, closeout reviews, etc. He/she is responsible for ensuring compliance with USAID audit requirements for all contracts, grants, and cooperative agreements; prepares and executes the annual audit management plan. The FA is responsible for conducting the annual review of the Mission’s internal control systems as required by the Federal Manager’s Financial Integrity Act (FMFIA); and participates in the assessment of partner country public financial management and procurement systems. The FA reports to the Deputy Controller.
Key Duties and Responsibilities:
1. Financial Analysis and Advisory Services (45%)
The FA:
· Provides professional financial advice to USAID/Uganda Mission management personnel on a range of issues related to the financial management aspects of proposed activities, such as estimated costs and required budgets; internal controls; fiduciary risk management and compliance; and other issues.
· Contributes to USAID’s decision and policy making process by providing recommendations and suggestions for improving operational efficiencies, financial management practices, and the accuracy of financial reporting.
· Provides technical guidance on U.S. federal government and USAID rules and regulations to the technical DO teams, implementing partners, non-governmental organizations (NGOs) and host government officials.
· Prepares the financial aspects of project design and procurement planning documents, such as budgets and financial plans for Implementation Letters, Grant Agreements, and other relevant implementing mechanisms.
· Assists activity managers in development of appropriate payment procedures in accordance with project implementation requirements.
· Performs reviews of financial terms and conditions on project agreements, project implementation orders, GLAAS requisitions, contracts, purchase and delivery orders, and lease and grant agreements for compliance with applicable rules, regulations, and procedures relating to accounting and fund controls.
· S/he will monitor the execution of such documents to ensure compliance with financial plans and report on the financial status of those instruments to the Controller and other Technical Office Directors or Team Leaders
· Participates as a key member of the technical (Development Objective) teams throughout the Program Cycle in activities such as periodic portfolio and/or project implementation reviews, procurement planning exercises and other such activities.
· Performs the quarterly project accounting analyses and supports the Technical Teams in development of accrual estimates. Identifies and recommends adjusting entries to the accounts to bring the project/program pipelines into accurate levels. Investigates any variances between projections and actual disbursements or accrued expenditure and provides the results to Activity Managers.
· Performs continuous and specific quarterly 1311 reviews for Mission’s activities to fully support outstanding Commitments, Obligations, Sub-Commitments and Sub-Obligations to provide support for the Controller’s 1311 Certification; conducts special analysis of historical accounting data and recommends management actions or alternatives which can be taken when the data discloses unfavorable trends, situations, and/or deviations from budget plans
2. Audits, Pre-award assessments, Financial and Compliance Reviews, Internal Control Assessment (40 %)
The incumbent:
Is responsible for ensuring compliance with USAID audit requirements for all contracts, grants, and cooperative agreements. She/he prepares and maintains the Mission’s audit inventory, which includes following-up on the receipt of audits from contracted audit firms, and also involves tracking the progress of open recommendations, and developing the annual audit management plan. The Financial Analyst:
· Establishes and monitors the non-federal audit program for NGOs based outside the United States. When required, requests and reviews copies of those audit reports evaluating any findings that may have an impact on the implementation of the DO Team activity.
· Follows up on the audit process until the final audit report is accepted and issued by RIG/Pretoria. This involves working closely with implementing partners, auditors and RIG/Pretoria to provide required support and guidance. This also entails drafting the scopes of work and reviewing final reports for each audit. She/he updates aid recipients on OIG approved eligible audit firms, and provides new guidance on audit requirements to recipients and the firms that audit them.
· Updates the Mission on the status of audits and recommendations. She/he notifies all relevant parties inside and outside the Mission of the initiation and completion of required audits to ensure proper participation in entrance and exit conferences.
· Serves as the Mission contact and subject matter expert on technical questions arising in the course of audits regarding USAID regulations and procedures. This includes attending entrance, mid-term and exit conferences with all parties related to audits.
· Coordinates correspondence with all stakeholders inside and outside the Mission, including senior management in the Mission and at Agency Headquarters in Washington, regarding all aspects of audit procedures from initiation to closure.
· Reviews audits for adequacy and compliance with requirements as specified in OMB-Circulars.
· Ensures that audit recommendations receive appropriate and timely management decisions from Mission Senior Staff and that the final actions on audit recommendations are achieved within required timeframes. This involves working closely with the COR/AORs, Activity Managers, Agreement Officer and implementing partners to coordinate the formulation, implementation and follow-up of management decisions as well as closure of open audit recommendations.
· Will jointly serve as USAID/Uganda’s Audit Management and Resolution Officer, responsible for all financial and performance audits, and the preparation and monitoring of the Mission’s annual audit plan.
· He/she will be responsible for preparation and/or review of Mission responses to the Regional Inspector General’s audit report recommendations, and for closing out audit recommendations with USAID/Washington’s Chief Financial Officer; and will liaise with Inspector General’s office, and advise the Controller and the Mission Director on the status of audits.
· Participates in the performance of various types of audits, financial reviews, pre-award assessments, and compliance reviews. These include control environment and risk assessments, cost effectiveness assessments, disbursement reviews, indirect cost rate reviews, pre-closeout and closeout reviews on USAID-funded organizations to determine the levels of accountability and adequacy of control environments within those entities.
· Oversees the OFM Annual Financial Review Plan for the DO Teams and actively leads/participates in the performance of financial reviews, internal control assessments and financial management trainings for implementing partners.
· Incumbent also will establish and implement annual plans for performing financial management reviews of the Mission’s implementing partners in Uganda; review the performance of implementing partners/agencies;
· Prepare site visit reports to detail findings and recommendations; and track and follow up on implementation of recommendations. When a review or an assessment is outsourced, She/he will be the Contracting Officer’s Representative (COR) for this award.
· Serves as the coordinator for all Mission Control Review Committee (MCRC) related issues and findings by tracking and monitoring actions required to strengthen internal controls in the Mission.
· He/she is responsible for conducting the annual review of the Mission’s internal control systems as required by the Federal Manager’s Financial Integrity Act (FMFIA); guides and advises Mission staff on their responsibilities for maintaining effective internal control, operating systems and procedures; proposes recommended courses of action to correct management deficiencies and reported material control weaknesses, and takes responsibility for tracking the Mission’s progress in addressing progress made to remedy deficiencies/weaknesses.
3. Public Financial Management and Capacity Building (10%):
The incumbent:
· Participates in (a) rapid appraisals of host country systems; (b) assessments on public financial management and procurement systems; (c) host country contracting and/or financial management capability assessments as a precondition to award approvals and contracting capability certifications; (d) Host country and donor discussions on public financial management, procurement and other related forums.
· Advises Mission management on the reliability of host country systems, and the effectiveness of the underlying internal control; advise Mission management on weaknesses and possible recommendations. He/she identifies or coordinates the capacity building needs endorsed and/or determined from assessments conducted on the Host Government Agencies, both at the National and Local Levels, develops an Action Plan or a SOW to address those, and oversees implementation.
· In conjunction with assessments conducted, participates in the conduct of relevant FM training and technical assistance to the Host Country entity, aimed at strengthening internal controls and management systems; and at building the capacity of NGOs and Host Country Government Implementing Agencies.
4. Other Duties (5%)
· Performs other duties as assigned.
Qualifications, Skills & Experience:
NOTE: All applicants must address each selection criterion detailed below with specific and comprehensive information supporting each item.
· The candidate should possess a bachelor’s degree in Accounting, Finance or Business Administration is required. In addition, a professional certification, (e.g. CPA or ACCA) is required. A master’s degree in Accounting, Finance, Business Administration or related field is highly desirable.
· Five (5) to seven (7) years of progressively responsible experience in professional financial analysis, accounting or auditing; preferably with an international development organization or accounting firm, are required.
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