Vacancy: Accounts Assistant
Recruiting Organisation: NFT Consult
Duty Station: Kampala,
NFT Human Resource Solutions are customer tailored per industry requirements and are geared towards increased cost savings, process improvement leading to improved efficiency and effectiveness yet simultaneously strengthening quality and control of resources.
Job Summary: The Accounts Assistant performs a variety of accounting duties and responsibilities related to the payment and receipt of money; computes, classifies, records, and reconciles transactions into the organization's financial accounting systems. Checks transactions to locate and resolve discrepancies. Applies a working knowledge of applicable laws and regulations and policies governing the business.
Accurately reconcile & generate customer & supplier statements from the accounting system.
Accurately post customer and supplier payments in the financial accounting software i.e. payments from clients, payments to suppliers, advance recoveries and bounced salaries.
Co-ordinate with the respective client partners to make collections from customers and send monthly customer and supplier account statements.
Processing and submitting customer and supplier ageing reports to the respective teams every beginning of week.
Accurately enter payroll payment vouchers into the financial accounting system immediately following authorization.
Prepare invoices to clients by the 5th of every month and ensure timely delivery to clients.
Processing the bank correspondence in regards to invoice discounting, following up un-cleared payments, un-identified credits etc.
Bank reconciliations by every 5th of the subsequent month.
Work closely with the payroll administrator to reconcile & remit the monthly NSSF, PAYE & WHT On payroll and supplier Invoices by the 10th of every month.
Reconcile WHT on customer invoices versus received payments and follow up with clients to obtain withholding tax certificates.
Updates the DCP.
Assist with preparing working papers for audits.
Acts as stand-in for Treasury Assistant in their absence.
Assist with inquiries in the absence of the financial accountant.
Record, classify, and summarize accounting transactions.
Compile various documents, verify their accuracy, and authorize payments in accordance with established procedures.
Keenly assemble documents for computer input, verifying accuracy of itemized charges, account numbers, and total costs.
Assist with entering collections from debtors and payments to creditors.
Periodically update all payroll accounts in Pastel Evolution.
Select correct accounts; posts, verify, and balances debit and credit entries.
Intuitively reconcile accounts and assist in the compilation of accurate financial reports.
Apply a working knowledge of applicable laws and regulations; verify documents for completeness and compliance with government and private agencies.
Maintain accounting records through filing, retrieval, retention, storage, compilation, coding, updating, and purging.
Quickly respond to relevant inquiries. Check accounting transactions to locate and resolve discrepancies.
Use various accounting applications, such as MS Excel and Pastel Evolution, assemble, manipulate and/or format data and/or reports.
Perform any other duties assigned by the management team.
The ideal candidate must hold a Bachelor’s Degree in Accounting or Finance or related field.
Skills and Experience
Highly proficient in Pastel Evolution or related accounting software package, plus experience in using Microsoft windows and office applications including word excel and power point.
High degree of personal integrity is a MUST as this role involves handling cash and confidential company information.
High levels of commitment, energy and flexibility.
Excellent time management is key to this role as there are so many tasks to juggle and deadlines to meet.
Individual has to be detail oriented as there are several spread sheets used in compiling and manipulation of data.
Excellent oral and written communication skills
Good negotiation skills
Quick decision making
Works well independently without waiting for direction.
All suitably qualified candidates should visit the web link below and create a profile on the NFT Consult website by entering their e-mail addresses. Please visit web link below and click Apply now if convinced you have the job requirements. The applications/CVs should be prepared in English and submitted in either MS Word or PDF format will be considered.