Vacancy: Programme Manager
Recruiting Company: Trócaire
Duty Station: Kampala,
Job Ref: 13-ID-054
Reports to: Country Director (CD)
Job Summary: The Programme Manager is responsible for ensuring the effective delivery of strong thematic programmes, that meet internal and external programme quality demands; that are in line with Trócaire’s policies; that incorporate research and innovation; and that inform policy and advocacy work locally and internationally. The Programme Manager will actively engage with the three programmes in Uganda on a day to day basis to include hands on support to, and capacity building of Programme Officers in order to deliver on these responsibilities. The Programme Manager will also play a key role in ensuring we maintain a healthy funding base for programmes in Uganda.
1. Programme Development and Management: This will involve working with and supporting Programme officers to:
Deliver a Portfolio of Country Programmes that respond to the local context within the framework of the Uganda Country Strategy Paper.
Ensure that Trócaire in Uganda has a clearly identified niche in terms of programme interventions and that Trócaire’s added value in terms of what we contribute to partners’ work is clear.
Ensure that different thematic areas of work are mutually reinforcing and contribute collectively to the achievement of country-level outcomes.
Ensure that the programmes in Uganda contribute to the organisational policy priorities and deliverables. (based on the Strategic Framework).
Ensure that the programmes are strategic; promoting policy and advocacy work, research and innovation.
Ensure that all programmes effectively mainstream gender throughout the Programme Cycle.
Ensure there is constant and open communication between the Country Programme team and the Programme teams in HQ. This includes facilitating regular meetings with the relevant Programme Teams and the Strategic Impact Unit in Head Office to ensure all programmes are adhering to the PMAG and that support is given as required. This should also facilitate joined up thinking and learning that can contribute towards organisational goals and priorities.
To identify and develop learning within programmes and facilitate the sharing of this learning with partners, across programmes and externally as appropriate.
Ensure regular communication with the Institutional Funding Unit in HQ to guarantee all programmes meet the requirements of back donors and that relevant support is given to POs as needed to meet these requirements.
2. Specific to Programme Design:
Offer technical support to Programme Officers to ensure that all programmes are designed, implemented, monitored and evaluated within the Trócaire Programme Management and Accountability Framework.
Provide the necessary support to Programme Officers to undertake analysis (contextual/poverty/ power etc.), to inform appropriate programme strategies, location and target population.
Ensure/ support the Programme Officers to ensure that all programmes carry out an explicit gender analysis as a core element of programme design and ensure that the issues emerging from this analysis are addressed in the programme strategies and monitoring framework.
Ensure that the Programme Officers have access to all of the technical support required to carry out programme baselines. This includes supporting the process of identifying appropriate consultants and other technical support where necessary.
Ensure that gender and HIV are effectively mainstreamed in the chosen programmes in Uganda and that the technical knowledge and support is provided to partners to ensure this is done in a meaningful and effective manner.
Ensure that HQ-based Programme Teams are aware of and engaged in the programme design process and that advice from the Programme Teams is taken account of.
3. Specific to Programme Implementation and Monitoring:
Ensure that all programmes are being implemented with an M&E framework that clearly articulates the monitoring and evaluation system for the programme, including regularity of monitoring visits by the Programme Officer.
Establish a standardised reporting system for all programme partners in Uganda, in line with organisational policy and any institutional funding requirements.
Establish a regular programme review process with each of the Programme Officers to ensure that programmes are on track and challenges are dealt with.
Support Programme staff to deliver high quality Annual Programme Reviews that provide clear evidence of progress on an annual basis and that can be used for programme management, internal reporting and reporting to donors (e.g. Irish Aid).
4. Specific to Programme Evaluation:
Make certain that all programmes are evaluated according to Trócaire’s evaluation policy and that learning from evaluations is incorporated into new programme designs.
Support Programme Officers to ensure that the evaluation process is a reflective process, that allows POs to critically reflect on their programme.
Promote evaluation methodologies that foster internalisation of learning, and where possible promote elements of peer review and evaluation including with Partners.
Together with POs identify relevant thematic working groups, networks and learning forums at National (and possibly International) level in which the POs can participate in order to improve programme and advocacy impact.
5. Humanitarian Programme Management:
Ensure that Uganda has identified Strategic Humanitarian Response partners who will lead a response in case of emergency.
Ensure the preparation of contingency plans and preparedness plans at country level
Steer in managing a Humanitarian Response as/when necessary, or jointly lead the management of a response, by arrangement with the CD and Humanitarian Manager
6. Human Resource Management:
Line Manage 3 Programme Officers, ensuring that all are clear on the change to which they are contributing and on their roles and responsibilities.
Support, mentor and coach the POs as part of their professional development and to help them to be highly effective in their work.
Work with the Finance and Admin Manager to ensure that the Programme’s Finance Officer is supported to work as a member of the Programme Team, as well as the Finance Team.
Implement an effective performance management system in line with organisational policy.
Establish a team approach to programming, ensuring that Programme Officers work together to share learning and to exchange skills.
Foster and build a culture of peer support and constructive engagement amongst the Country Programme Staff.
Establish regular team meetings to ensure that Programme Staff are familiar with each other’s work and to facilitate rolling out of organisational programme processes and policies within the Country Team.
Ensure that all programme staff complete an induction process that equips them to confidently and effectively deliver on their role.
7. Financial and Admin Management:
As a member of the Country Management Team, support the CD and FAM to develop annual country budgets and participate in regular reviews as agreed with the CD.
Establish monthly team meetings together with the Finance and Programme Officers to develop programme budgets and to review and monitor expenditure of all Programme Partners.
Plan with the Finance and Admin Manager to ensure that the Programmes Finance Officer makes regular visits to all Programme Partners to review systems and financial management and to provide support to partners in line with Trócaire’s Partner Governance and Finance Policy.
Provide the necessary support to the Finance/Programme officers to take appropriate actions if problems with financial management or organisational governance are identified.
Ensure that finance/programme officers are familiar with internal, and where relevant external (e.g. back donor), financial management guidelines and policies, including fraud policies, and that these are adhered to.
Ensure that all programme financial reports are produced in a timely manner and to a high standard.
Establish a system of ongoing communication with the Finance and Admin Manager to co ordinate the workplan of the Programmes Finance Officer and to ensure that the Finance Manager is aware of all relevant issues related to partner and programme finance.
8. Partner Relationships and Support:
Ensure that the Partnership Policy guides Trócaire’s engagement with partners in Uganda and that all Programme Officers are familiar with and implement the policy.
Support Programme Officers and the CD to develop a Partner Capacity Building Programme with and for all partners in Uganda. This should be developed using the Trócaire Partner Capacity Building Framework and should have a corresponding monitoring and review element for each partner.
Provide the necessary support to Programme Staff to ensure that all necessary capacity assessments are carried out and analysed prior to entering into any new partnerships.
Co-ordinate with other Caritas/CIDSE/other like-minded agencies who are funding partner organisations, in order to avoid any duplication of work in any areas, reduce transaction costs for partners and to collaborate on capacity building, programming or advocacy initiatives.
Develop and implement a Country Strategy and action plan in relation to Safeguarding Programme Participants.
Develop and implement a Country Strategy and action plan in relation to Accountability, as part of Trócaire’s HAP commitments.
9. Institutional Funding (IF):
Support the Country Director (and IFO where relevant) to develop, implement and review an Institutional funding Strategy for Uganda
Support the CD in identifying possible funding opportunities in-country.
Provide technical support to the Programme Officers in developing IF proposals and ensure timely reporting for all IF.
Ensure that POs provide the necessary support to partners to meet donor reporting and compliance requirements and that IF support is available if necessary.
Ensure effective management of IF, including cost recovery for legitimate core Trócaire costs at country and HQ levels.
10. Policy, Advocacy and Communications:
Support the CD and the POs to pro-actively drive an evidence-based agenda around advocacy at country level (and internationally where appropriate).
Support the CD and POs to respond to organisational needs for materials, or to host visits, related to organisational level policy, advocacy, campaigns, development education, fundraising and communications.
11. Risk management:
Take responsibility for Risk Management at a programme level, ensuring that POs have the capacity to analyse and respond to risk at project and programme levels and that programme level risks are captured and managed as part of a country risk management strategy.
Fulfill other reasonable duties and responsibilities, as requested by the Country Director, including deputising for the CD when necessary or appropriate.
The applicant should possess third level qualification in Development, Humanitarian or related field of study.
Post-graduate qualification in a relevant area, or significant experience beyond that outlined below.
Significant demonstrable experience in the management of development programmes of substantial scale;
Comprehensive understanding of programming in a partnership model, working in a partnership-based NGO;
Sound and up to date knowledge of development concepts, methodologies and techniques, including results based management, rights based approach and participatory methodologies;
Skills and Experience:
Demonstrable experience of promoting gender equity through programming and within an international organisation;
Demonstrable experience of working to attract institutional donor funding and of managing large and complex donor grants;
Solid experience of managing teams in a multi-cultural environment and playing a leadership role in ensuring cohesiveness, inclusion and development of staff at all levels;
Experience of working in a faith-based organization;
Experience of working with management information systems.
Excellent leadership skills;
Possess the ability to motivate staff to align behind a shared vision and objectives;
Demonstrated ability to think strategically and to develop and implement a clear country level strategy in the context of organisational strategy;
Demonstrated ability to manage multi-cultural teams of national and international staff well, and to implement performance management effectively;
Ability to coach and help others develop in their professional lives;
Excellent interpersonal and relationship management skills and demonstrated ability in using these with internal stakeholders (Trócaire staff in different locations) and external stakeholders (partners, Church, donors, host government etc.);
Demonstrated ability to manage budgets and financial systems on a significant scale, in development and humanitarian contexts;
Highly organised, with excellent planning, prioritisation and problem-solving skills;
Excellent verbal and written communications skills
Competent in Microsoft packages (Word, Excel);
Fluency (written and spoken) in English;
Possess a valid driving licence.
Understanding of, an empathy with , the role of the Catholic Church in development
Strong commitment to the work of justice and an empathy with the ethos and work of Trócaire.
Possess the ability and willingness to travel within country and internationally including travel to HQ in Ireland.
All suitably qualified candidates who desire to work with Trocaire in the above mentioned portfolio should endeavour to visit the web link below and click Apply now if convinced you have the job requirements.
Deadline: 13th March 2014