Job Title: Director of Finance and Administration
Organisation: Management Sciences for Health (MSH)
Funding Source: USAID
Duty Station: Kampala, Uganda
Reports to: Chief of Party
Job ID: 13-7416
Management Sciences for Health (MSH) is an international non-profit, public health organisation with headquarters in USA, whose purpose is to strengthen health programs worldwide.
About USAID Project:
MSH seeks to strengthen the Government of Uganda’s health system and to improve the availability and accessibility of essential medicines and health supplies (EMHS). The goals of this procurement are to 1) strengthen the policy and legal environment governing pharmaceuticals in Uganda and in particular the financing at all levels of EMHS; 2) strengthen finance, affordability and equity of EMHS in Uganda; 3) strengthen pharmaceutical financing through improved financial and commodity tracking and information management; 4) strengthen cost recovery and other co-financing mechanisms and 5) strengthen pharmaceutical financial management capacity at health facility level.
Job Summary: The Director of Finance and Administration is the primary financial and administrative officer of the Program. She or he ensures that financial functions support the timely and effective implementation of the program’s technical scope of work. The Director of Finance and Administration ensures that resources are allocated and used in compliance with contractual requirements, applicable regulations, and appropriate standards and procedures. The incumbent also oversees the overall administration of the program. This includes directly or working with MSH’s HQ support units managing operations, contracts, procurement, accounting, and any HR activities on the program. He or she liaises with local partners and with MSH’s headquarters regarding any aspects of program implementation related to finance. The Officer manages all ensures that all budgets, expenses as well as program procurement activities are all carried out according to USAID and MSH standards and regulations.
Manage and supervise the work of the project finance and administration team including but not limited to finance and accounting, budgeting, procurement, assets management, driver and vehicle management and general office operations and administration.
Steer program annual budget development process. This includes managing the annual work plan, life-of-project and activity budgets and ensuring compliance of program expenditures with approved budgets; ensure the consistency, inclusion and accuracy of costs and that they comply with MSH’s and USAID’s policy, where appropriate; and work with staff in developing budgets for technical activities as necessary.
Revise overall and sub-budgets as needed throughout the work plan year.
Develop and maintain systems for program expenditure monitoring and tracking that include financial and contractual data.
Provide routine pipeline analyses to COP and USAID. Also, provide any ad hoc reports requested by USAID. In addition, perform routine financial analysis on program expenditures, documenting and monitoring overall performance, analyzing trends, identifying gaps to ensure efficient and sound project management.
Implement standard procedures and forms that promote and/or ensure program compliance with the cooperative agreement terms and conditions, and that ensures program spending provides the best value.
Make certain that required reports are submitted in the format and by the deadline stated in the cooperative agreement. Communicate and coordinate with USAID to ensure receipt of all necessary financial and contractual information and approvals.
Train all program staff on USAID Rules and Regulations and compliance with the Cooperative Agreement.
Oversee all contracts and procurements on the program.
Ensure that all equipment is inventoried and managed per USAID rules and MSH standards.
Perform any other task assigned by his/her supervisor
The USAID MSH candidate must hold a master’s Degree or higher in Business Administration, Finance, Accounting or other relevant field
Skills and Experience:
At least eight (8) years experience in administrative and financial management of large international projects s including experience in management of USG projects with USAID experience preferred.
Extensive familiarity with compliance to US Federal Acquisition Regulations
Demonstrated experience and skills in developing and managing large budgets
Highly proficient in relevant computer applications and databases with mastery of Excel spreadsheets is required. QuickBooks or similar accounting software is preferred.
Excellent analytical, oral and written communication skills
Demonstrated excellent English language skills (both written and oral) with the ability to conduct business in English.
Excellent communication and interpersonal skills
Possess the ability and willingness to travel within Uganda as required.
All suitably qualified candidates should click the web link below to visit recruiting website.
NB: We thank all applicants for their interest, but can only acknowledge shortlisted candidates. Please note that any form of canvassing by candidates will lead to immediate disqualification.
Deadline: 30th April, 2014