Personal Assistant - Resolution Health East Africa Limited

Resolution Health East Africa Limited
Resolution Health E A Ltd is an energetic and fast growing regional Medical Benefits Provider headquartered in Nairobi Kenya, and with a country office in Tanzania. Africa. In Uganda, we have partnered with IAA Healthcare to bring a wide array of medical benefits and service providers to the market. We have over 225 staff members and a client base of over 60,000 members in the rest of East Africa.
Job title: Personal Assistant
Employment type: Full time
Country: Uganda
City / Location: Kampala
Job category: Administrative/Clerical
Min. years of experience: 2 years
Required languages: English
Required IT skills: MS Office (in general)
Minimum degree: Bachelors degree
Closing date: April 7, 2013 (All day)
We are looking for a spectacular Personal Assistant to support the daily needs of the Country Manager – Uganda in the recently established office.
The ideal candidate will be experienced in handling a wide range of executive and administrative support tasks and will be able to work independently. This person must demonstrate intelligence and independence of thought, and be very well organized, flexible, and enjoy the administrative challenges of supporting a Country Manager.
Key responsibilities include:
1. Secretarial support:
• Take and relay accurate and timely messages from telephone callers, and answer queries where possible;
• Collect and open all mail addressed to the Country Manager;
• Manage Country Manager’s official expenditures and claims;
• Draft, type and dispatch all the Country Manager’s correspondence;
• Schedule meetings as and when required and ensure the Country Manager is well-prepared for the said meetings;
• Coordinate the Country Manager’s personal schedule;
• Any other duties as assigned by the Country Manager.
2. Time Management:
• Maintain the Country Manager’s calendar, prioritize and schedule meetings;
• Arrange travel plans and itineraries (domestic & international)
• Help the Country Manager manage output, workflow and office deadlines;
3. External Relationship Management:
• Act as the external contact point, providing phone support, screening and follow-up on phone calls
• Ensure timely preparation of materials for meetings; take meetings notes and action points;
• Coordinate both on and off-site meetings - travel planning and all other logistical support;
4. Administrative Functions:
• Maintain and update corporate contact databases and a good filing system and retrieve information as and when required;
• Guarantee that the Manager’s related administrative procedures are led in an efficient way in relation to costs and time;
Qualifications & experience:
• Bachelor’s degree in a business field.
• Must have proficient secretarial training and at least 2 years support experience.
• Comprehensive knowledge of Microsoft Office
Key Competencies:
• Must be generally good with computers.
• Have experience working with external contacts at a high level;
• Ability to multi-task and prioritize;
• Strong attention to detail, organized and delivers within minimal time;
• Excellent judgment and discretion;
• Effective verbal and written communication with good time management skills.
• Assertive and confident;
• Requires minimum supervision;
• Excellent interpersonal skills.
Contact/How to apply:
If you believe you are a team player and would be a valuable resource to this growing brand, kindly email your application letter, updated CV listing three references with their email or phone contacts, your age and expected remuneration package not later than Sunday 7th April 2013 to jobs@iaa-resolution.co.ug
Applicants must be Ugandan Citizens and ready to start immediately.
Ensure that you quote the position on your email. Only shortlisted candidates will be contacted. To find out more about Resolution Health, log on to www.resolution.co.ke
Medical Coverage for East Africa