COMPANY : RTI International
Project Name: Uganda Governance Accountability Participation and Performance Project (GAPP)
Funding Source: USAID
Reports to: Finance and Administration Manager
Duty Station: Kampala, Uganda
About RTI:
RTI International is one of the world’s leading research institutes, dedicated to improving the human condition by turning knowledge into practice. Our staff of more than 3,700 provides research and technical services to governments and businesses in more than 75 countries in the areas of health and pharmaceuticals, education and training, surveys and statistics, advanced technology, international development, economic and social policy, energy and the environment, and laboratory testing and chemical analysis.
Responsibilities:
The Office Manager will primarily be responsible for;
- Transport Management: Will oversee a regular maintenance schedule for all vehicles covering repairs, fuel consumption and other information—and ensure that vehicles log books are kept up to date.
- Inventory and Maintenance of Equipment, Materials and Supplies: Will assist in maintaining all Office Equipment, Computers, Photocopiers and the Telephone System. Ensure that all RTI assets are safeguarded and used properly and maintain the inventory system of non-expendable and supplies according to RTI procedures. Maintain an adequate and constant inventory of office supplies.
- Procurement: Receive requests from staff/consultants for goods and/or services and prepare the requisition for approval as per RTI procedures and oversee all procurements ensuring appropriate segregation of duties.
- Travel/Logistics: Assist in making travel arrangements for staff and consultants as required for RTI activities, including flight reservations, accommodations, visas, transport, and other travel requirements. Coordinate logistical support for staff and consultants, including transport, office setup, hotel accommodations, meeting and conference bookings, etc.
- Human Resources: in conjunction with RTI Human Resources Manager for Uganda, support new staff orientation and on boarding, maintain Staff Attendance Register and Staff Leave Record.
- Perform any other administrative duties as assigned by the COP or FAM and will supervise the project headquarters’ IT Specialist and Drivers.
Qualifications,
- The Office Manager should ideally possess a master's degree in a related field and a minimum of one year of professional experience, or a bachelor's degree in a related field and a minimum of three years of professional experience.
- A minimum of seven years’ previous office management experience, preferably on a USAID/USG or other donor-funded project in Uganda.
- Possess the ability to work in a team-oriented, fast-paced environment.
- Excellent organizational, administration, and oral and written communication skills.
- Previous experience supervising administrative staff.
How to Apply:
RTI International invites suitably qualified and eligible candidates to indicate their interest by sending their applications which should consist of a cover letter (maximum one page) with clearly specified position for which the candidate is applying, detailed curriculum vitae, and three professional references, including your professional relationship with that person, the person’s telephone number and an email address. Only e-mail applications should be sent to: applications@uganda-gapp.rti.org
NB: Only shortlisted candidates will be contacted for an interview.
To learn more about RTI and our work in international development, please visit www.rti.org
Deadline: 23rd February 2014
