Vacancy: Program Assistant
Recruiting Organisation: PATH
Project: United States Agency for International Development (USAID) Advocacy for Better Health
Duty Station: Kampala, Uganda
Tracking Code: 6106
About PATH:
PATH is an international organization that drives transformative innovation to save lives and improve health, especially among women and children. We accelerate innovation across five platforms—vaccines, drugs, diagnostics, devices, and system and service innovations—that harness our entrepreneurial insight, scientific and public health expertise, and passion for health equity. By mobilizing partners around the world, we take innovation to scale, working alongside countries primarily in Africa and Asia to tackle their greatest health needs. Together, we deliver measurable results that disrupt the cycle of poor health. Learn more at www.path.org.
Key Duties
Work in collaboration with other PATH staff to manage reception including telephones, visitors, receipt and distribution of packages and post, and managing outgoing packages and mail (local delivery through coordination with drivers).
Assist with correspondence with partners, relevant ministries and district offices, managing larger translation tasks, copying and printing documents as needed.
Support the project staff with logistics whenever they are in Kampala for project related activities e.g. lodging and meetings scheduling.
Monitor project equipment (phones, copiers, projection equipment, printers, etc.) and alert appropriate staff about any issues or problems.
Technically support project procurement including requests for quotations, selection process, and developing PATH purchase orders and related documents
Prepare regional office payment vouchers and expense reports with appropriate documentation of all transactions for the office.
Technically support planning and preparation of meetings and workshops (logistics and preparation of meeting room and documents as requested).
Support project-related travel arrangements, domestic and international, and for visitor travel including flights, hotel room reservation, and car rental if needed.
Maintain staff schedule information and calendar of key activities.
Qualifications,
The applicants must hold Bachelor’s degrees in Development studies, Business Administration or related field;
Skills and Experience:
A minimum of three years’ of related experience.
Past exposure and experience working with international organizations is a plus.
Possess excellent written and verbal communication skills;
Computer literacy skills i.e. proficient in Microsoft Office Suite, in particular Excel;
English language proficiency;
Possess the ability to travel up to 25% of the time.
Comfortable working in a team environment.
Possess the ability to prioritize tasks with competing deadlines.
The applicants must also be legally authorized to work in Uganda
Apply:
All applicants must have legal authorization to work in Uganda to be considered and confirm this in their cover letter. Application materials must be submitted in English. Please submit a cover letter with your resume describing your interest in this position and how you meet the requirements. All suitably qualified candidates should visit the web link below for details on How to Apply and fill their profiles to express interest in the vacancy
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