Recruiting Organization: United Nations Regional Service Centre Entebbe (RSCE)
Duty Station: Entebbe,
Country Uganda
Grade: GL-4
Vacancy Announcement Number: RSCE-2014-GS-HRS-004
Reports to: Unit Chief
About RSCE:
The Regional Service Centre Steering Committee is the decision-making body for RSCE, in compliance with General Assembly resolutions, United Nations Secretariat rules and regulations, strategic guidance from United Nations Headquarters and oversight bodies. The Steering Committee consults with the Global Field Support Strategy Implementation Coordination Team, as required.
The Regional Service Centre, as approved by the Member States, is owned, managed and staffed by the regional missions it serves. This framework reinforces the existing missions’ chain of command structures and lines of authority in a manner that does not create an additional layer between Headquarters and the regional missions. It also ensures that staffing for RSCE will be achieved through the redeployment of resources from the regional missions it serves.
Responsibilities:
Calculate airfare, excess baggage entitlements, terminal expenses, daily subsistence allowance for staff and dependents travelling on missions, etc.
Offer information to staff and consultants on the most direct and economical route, and plans routings and itineraries, plus the most economical airfare rates for such travel as permitted by the rules and regulations.
The Travel Assistant will also offer relevant information on rates and travel schedules for specific itineraries
Contact airlines or travel agencies to make reservations, and request issuance of tickets.
Initiate requests for visas.
Review of travel claims and supporting documentation for completeness, accuracy, reasonableness, validity, and conformity with UN Staff Rules.
Guide and advise substantive offices, travelers, and other relevant staff of arrival information, requesting arrangements to be made accordingly for traveler.
Perform any other duties as directed by the supervisor.
Qualifications,
The ideal candidate for the aforementioned UN Career Opportunity must have completed secondary education and additional relevant certification/ diploma or other supplemental academic qualifications or training in the field of business administration or contract management.
Skills and Experience:
A minimum of four years’ experience in the field of travel and visa at the national or international level.
Prior experience with the United Nations or NGOs would be an added advantage but not a pre-requisite.
Language Skills: Fluency in written and spoken English with excellent communication and drafting skills
Personal Competencies:
Professionalism: Good knowledge of travel related processing requirements; solid experience; ability to apply sound judgment in the context of assignments given; ability to recognize and act in the face of conflicting priorities.
Communications: Good communication skills (spoken and written), including the ability to draft standard memoranda and to articulate ideas in an effective style. Technological Awareness: Proficient computer skills and use of relevant software, e.g. word processing, travel and IMIS related software, and data entry processes. Teamwork: Good interpersonal skills and ability to develop working relations in a multi-cultural, multi-ethnic environment with sensitivity and respect for diversity, including gender balance.
Apply:
All suitably qualified and interested candidates should send their applications to the following address: rsce-hrs-recruitmentservices@un.org or hand deliver them to: United Nations Regional Service Centre Entebbe RSCE - Entebbe Support Base, Buku Road P.O Box 710, Uganda. All applicants are encouraged to apply by e-mail and must include the Vacancy Announcement Number and the Job Title.
The completer applications must include the following documents:
Cover Letter (letter of motivation or application letter);
The United Nations Personal History form (P-11), Download Here.
Academic Certificate(s) and/or High School/Secondary Diploma;
Copy of birth certificate; or copy of National ID; or copy of National Passport
Internal candidates must submit the two (2) most recent performance evaluations (e-PAS).
Deadline: 6th June, 2014
