Job Title Consultant, LMG
Organization Management Sciences for Health
City Kampala
Country Uganda
A: Main Objective:
To independently review JCRC’s information and communication technology (ICT) management needs and solutions which have been recently recommended to the organization. The SOW will include review of existing capacity, latest systemic gaps, and proposed solution specifications.
B: Context and Background:
The Joint Clinical Research Center (JCRC) is a non-profit organization that was founded in 1991 to address the challenges of HIV/AIDS in Uganda. JCRC is one of the largest antiretroviral therapy (ART) centers in Uganda, and currently the most advanced reference laboratory for other HIV/AIDS partners in the country with capacity to do sophisticated tests required for ART monitoring and detection of resistance to antiretroviral (ARV) drugs. JCRC pioneered the use of antiretroviral therapy in Sub Saharan Africa as early as 1992 when it conducted the first ARV therapy trial in Africa aimed at determining the safe and effective use of Zidovudine, a new drug by at the time.
Over the years, JCRC has demonstrated significant technical capacity in the provision of high quality and advanced HIV/AIDS services to Ugandans. At the same time, the organization has seen significant expansions in its scope and mandate in the provision of advance laboratory services. Currently, JCRC runs more than 40 research projects in addition to the USAID funded THALAS project and a multi-donor funded HIV/AIDS care and prevention project funded through the Civil Society Fund.
However, the quick growth of JCRC HIV/AIDS service delivery and clinical research programs were not adequately matched by parallel growth in the area of financial management, leadership and governance, and overall information system management. Therefore, in March 2013, USAID requested MSH Leadership, Management and Governance project to provide capacity building support to JCRC. One of the key goals of the support is to assist JCRC to comprehensively review the overall information management system (MIS) with the ultimate goal to help strengthen finance information management system (FIMIS) as well as lab and clinical information management systems.
In order to accomplish this goal MSH/LMG, through the services of an independent consultant, seeks to review present overall information management systems (including data back up and improvement in other areas of ICT) and recommend the long term system improvements which will allow JCRC to become more effective and efficient organization.
In summary, MSH/LMG plans to:
Conduct a comprehensive overall Information Management system review (including institutional information and communication technology (ICT) needs for the organization, as well as improvements needed in financial, lab and data management systems).
Prepare a report identifying key MIS related needs for the organization to function effectively, and recommend how these gaps could be filled. For example, the assessment should consider the integration of accounting systems with other areas such as budget, procurement, inventory, human resources, laboratory and clinical systems. But at the same time, data backup system need to be observed, and guidance for lab and clinical data management is also necessary.
Specific Activities:
Review key relevant background documents (established user requirements, relevant policies and procedures, previous independent assessments and recommendations).
Observe and assess capacity of the existing information management systems in place at JCRC.
Define the key relevant characteristics of the organization affecting or susceptible of affecting the specifications of the ICT system.
Clarify as needed JCRC’s leadership expectations vis-à-vis the services to be rendered by the ICT system and its performance.
Assess technical capacity of JCRC personnel using or expected to use the organization’s financial information, Lab information and Clinic data management systems.
Based on the organization’s needs and capacity of staff revise as appropriate the specifications of the financial management, Lab information and Clinic data management systems which would be helpful at JCRC.
Prepare a report with specific recommendations how to meet JCRC’s ICT needs and the timeline for procurement and implementation.
Present the draft review report to JCRC and MSH for comments and or inputs.
Incorporate JCRC and MSH inputs as appropriate and develop the final review report.
C: Methodology
The consultant will work hand in hand with the LMG/MSH team and actively engage JCRC’s relevant personnel and other stakeholders. More specifically, the consultant will review the previously completed ICT assessment reports, recommendations for system procurements, JCRC’s organizational set up and other supporting documents. This individual will also use as necessary site visits, interviews, and other type of meetings like focus sessions to collect necessary information to complete this assessment.
D: Duration for the Assignment:
SN Activities No. of Days
Preparation
Review key relevant background documents (latest user requirements for different information management systems, overall MIS policies and procedures guiding the organization in this area, latest relevant ICT evaluation reports, etc.).
Attend initial meetings to agree on the interpretation of scope of work and approach for this exercise.
2
Visit
Review, Observe and assess the organizational readiness for the organizational change in MIS area, existing systems and staff capacity.
Interview key staff to learn firsthand about existing systems and tools, policies and procedures and understand needs and expectations.
Learn more about what other similar institutions and NGOs are utilizing in Uganda and in international arena.
12
Analysis and Report Production
Based on in-depth analysis prepare preliminary report with recommendations regarding improvements needed for ICT, including detailed recommendations for financial management, Lab information and Clinic data management systems’ improvements and the timeline for procurement and implementation.
Provide feedback and recommended changes to overall MIS policies and procedures to be implemented across the organization and especially address the need to institute a system of regular offsite backup of all system information.
Discuss the preliminary recommendations with JCRC and MSH.
Report on analysis and recommendations defining final system (software and hardware) MIS solution with particular focus on financial management, lab data management and clinical information management systems, including support to installation, integration, configuration, maintenance and training of concerned JCRC personnel.
TBD
How to apply:
To apply, please email: jgolden@msh.org.
Saturday, 5 October 2013
Program Manager - The Water Trust
Job Title Program Manager
Organization The Water Trust
City Kampala
Country Uganda
Category Management
Closing date: 20 Oct 2013
The Water Trust (TWT) provides sustainable investments in water, sanitation and hygiene (WASH) to combat disease and poverty in the developing world and allow people to live empowered lives of dignity. Currently, TWTs geographic focus is western Uganda. TWT implements community driven projects, the majority of which are village partnerships that consist of a hand dug well, TWT-facilitated Community Led Total Sanitation and monitoring and evaluation of these developments that are implemented in collaboration with the local government, village and TWT. Additionally, TWT implements pilot studies aimed to improve the long-term management of the water sources.
Position: Project Area Manager Reports to: Executive Director, TWT and Board of Directors, New York, NY Responsible for: Ensuring project work is carried out efficiently and to budget Based In: Masindi, Uganda Salary: Based on experience and education. TWT offers a flexible leave allowance; one annual flight, benefits & visa/work permit costs. Hours: Provisionally 40 hours per week – Mon to Fri (though these are often longer and include weekends depending upon workload) Main Purpose of the Job • To execute on a program of water, sanitation and hygiene (WASH) community-driven implementation, education and monitoring projects in target areas • To ensure that the program is done in accordance with an agreed work plan and budget • Manage a team of 14 full-time employees and 5 contracted employees in two different locations (Masindi and Kiryondongo Districts of western Uganda)
Key Relationships • Maintain a strong communications link with US management, Board of Directors and development partners • Liaise with Local Government officials, suppliers, development partners and stakeholders
Scope of the Job • Ensure field activities are implemented on time through efficient planning and logistical management • Provide regular reports to US Management on all operational aspects of the project (weekly and quarterly) in a clear and effective communication style • Manage the authoring of webpage with pictures, video and commentary • Maintain records in accordance with internal regulations • Develop quarterly and annual work plans and budgets to meet targets successfully in collaboration with US Management • Financial modeling, budgeting and planning for $400,000 budget and a team of 14 employees • Build and maintain a strong working relationship with local Government officials and other development partners keeping them abreast of project progress and seeking their feedback • Oversea and conduct strategic planning in alliance with TWT and needs of local WASH space • Represent TWT at local, district and national levels in a professional manner • Ensure project staff are motivated and morale is kept high • To carry out additional reasonable tasks as required
Person Specification: The ideal candidate will have management experience in a developing country, excellent oral and written communication skills, strong planning and organizational skills, patience and a sense of humor Knowledge/Qualifications • Educated to degree level (or equivalent) • Project management skills and the capacity to manage time and workload effectively • Ability to meet heavy workloads and multiple project deadlines simultaneously • Able to absorb information quickly, understand it and make decisions based upon it within a short timeframe • Good working knowledge of IT; word processing, spreadsheets, Excel databases, email and comfortable with illustrative media, photo & video production • Attention to detail and organization • Understanding and fluency of budgeting, financing, accounts and overseeing internal and external regulations • Driving license (4wd off road experience preferable)
Experience • Experience of working at management level within a developing world context (preferably within a WASH context) for a minimum of 2 years • Experience managing a team of 10 or more people • Experience of communicating with parties in all levels of organization in a manner most appropriate to the party concerned • Experience of dealing with external stakeholders, including Government Officials • Experience in simultaneously managing multiple projects with different deadlines • Experience implementing, evaluating and making suggestions for improvements of new ideas and strategies
Skills and Attributes • Strong leadership ability; possessing confidence, humility and integrity • Highly motivated individual, a "self-starter" able to manage their own time, coordinate staff and other parties and balance an extensive range of tasks • Excellent oral and written communication skills • Comfortable operating independently; entirely self-sufficient with the resourcefulness and confidence to resolve situations in isolation • Strong planning and problem solving skills • High frustration threshold and ability to cope with stress
How to apply:
• No later than October 20, 2013 email current CV, cover letter, 2 references and answers to the below questions to jobs@watertrust.org; CV only applications will not be considered. • Why do you want to work for The Water Trust? • Give an example of when you were a self-starter in the past? • Due to the number of applications received only finalists will be contacted.
Organization The Water Trust
City Kampala
Country Uganda
Category Management
Closing date: 20 Oct 2013
The Water Trust (TWT) provides sustainable investments in water, sanitation and hygiene (WASH) to combat disease and poverty in the developing world and allow people to live empowered lives of dignity. Currently, TWTs geographic focus is western Uganda. TWT implements community driven projects, the majority of which are village partnerships that consist of a hand dug well, TWT-facilitated Community Led Total Sanitation and monitoring and evaluation of these developments that are implemented in collaboration with the local government, village and TWT. Additionally, TWT implements pilot studies aimed to improve the long-term management of the water sources.
Position: Project Area Manager Reports to: Executive Director, TWT and Board of Directors, New York, NY Responsible for: Ensuring project work is carried out efficiently and to budget Based In: Masindi, Uganda Salary: Based on experience and education. TWT offers a flexible leave allowance; one annual flight, benefits & visa/work permit costs. Hours: Provisionally 40 hours per week – Mon to Fri (though these are often longer and include weekends depending upon workload) Main Purpose of the Job • To execute on a program of water, sanitation and hygiene (WASH) community-driven implementation, education and monitoring projects in target areas • To ensure that the program is done in accordance with an agreed work plan and budget • Manage a team of 14 full-time employees and 5 contracted employees in two different locations (Masindi and Kiryondongo Districts of western Uganda)
Key Relationships • Maintain a strong communications link with US management, Board of Directors and development partners • Liaise with Local Government officials, suppliers, development partners and stakeholders
Scope of the Job • Ensure field activities are implemented on time through efficient planning and logistical management • Provide regular reports to US Management on all operational aspects of the project (weekly and quarterly) in a clear and effective communication style • Manage the authoring of webpage with pictures, video and commentary • Maintain records in accordance with internal regulations • Develop quarterly and annual work plans and budgets to meet targets successfully in collaboration with US Management • Financial modeling, budgeting and planning for $400,000 budget and a team of 14 employees • Build and maintain a strong working relationship with local Government officials and other development partners keeping them abreast of project progress and seeking their feedback • Oversea and conduct strategic planning in alliance with TWT and needs of local WASH space • Represent TWT at local, district and national levels in a professional manner • Ensure project staff are motivated and morale is kept high • To carry out additional reasonable tasks as required
Person Specification: The ideal candidate will have management experience in a developing country, excellent oral and written communication skills, strong planning and organizational skills, patience and a sense of humor Knowledge/Qualifications • Educated to degree level (or equivalent) • Project management skills and the capacity to manage time and workload effectively • Ability to meet heavy workloads and multiple project deadlines simultaneously • Able to absorb information quickly, understand it and make decisions based upon it within a short timeframe • Good working knowledge of IT; word processing, spreadsheets, Excel databases, email and comfortable with illustrative media, photo & video production • Attention to detail and organization • Understanding and fluency of budgeting, financing, accounts and overseeing internal and external regulations • Driving license (4wd off road experience preferable)
Experience • Experience of working at management level within a developing world context (preferably within a WASH context) for a minimum of 2 years • Experience managing a team of 10 or more people • Experience of communicating with parties in all levels of organization in a manner most appropriate to the party concerned • Experience of dealing with external stakeholders, including Government Officials • Experience in simultaneously managing multiple projects with different deadlines • Experience implementing, evaluating and making suggestions for improvements of new ideas and strategies
Skills and Attributes • Strong leadership ability; possessing confidence, humility and integrity • Highly motivated individual, a "self-starter" able to manage their own time, coordinate staff and other parties and balance an extensive range of tasks • Excellent oral and written communication skills • Comfortable operating independently; entirely self-sufficient with the resourcefulness and confidence to resolve situations in isolation • Strong planning and problem solving skills • High frustration threshold and ability to cope with stress
How to apply:
• No later than October 20, 2013 email current CV, cover letter, 2 references and answers to the below questions to jobs@watertrust.org; CV only applications will not be considered. • Why do you want to work for The Water Trust? • Give an example of when you were a self-starter in the past? • Due to the number of applications received only finalists will be contacted.
Teacher Exchange Program jobs Vacancy in Uganda at Invisible Children
Job Title Teacher Exchange Program (Uganda, Summer 2014)
Organisation: Invisible Children
Country: Uganda
Category Education
Are you a secondary-level educator passionate about experiencing new cultures, facilitating cross-cultural educational dialogue, and investing in teacher capacity worldwide? At Invisible Children, we are looking for motivated, globally-minded secondary educators to join our Summer 2014 Teacher Exchange (TEX) program in Gulu, Uganda.
Our TEX program allows progressive educators from around the world to spend six weeks as collaborative team-teachers at one of our twenty partner schools in northern Uganda. Invisible Children’s TEX partnership was developed in 2007 under the Schools for Schools (S4S) program, in an effort to contribute to the holistic rebuilding of secondary schools in northern Uganda and educator advancement around the world.
This 6-week experience will allow you to dip your toes in a new culture, engage Ugandan teachers in collaborative classroom explorations, facilitate cross-cultural relationships, and develop strategies to engage a variety of learners, all through the lens of team teaching.
Organisation: Invisible Children
Country: Uganda
Category Education
Are you a secondary-level educator passionate about experiencing new cultures, facilitating cross-cultural educational dialogue, and investing in teacher capacity worldwide? At Invisible Children, we are looking for motivated, globally-minded secondary educators to join our Summer 2014 Teacher Exchange (TEX) program in Gulu, Uganda.
Our TEX program allows progressive educators from around the world to spend six weeks as collaborative team-teachers at one of our twenty partner schools in northern Uganda. Invisible Children’s TEX partnership was developed in 2007 under the Schools for Schools (S4S) program, in an effort to contribute to the holistic rebuilding of secondary schools in northern Uganda and educator advancement around the world.
This 6-week experience will allow you to dip your toes in a new culture, engage Ugandan teachers in collaborative classroom explorations, facilitate cross-cultural relationships, and develop strategies to engage a variety of learners, all through the lens of team teaching.
Capacity Development Advisor Job vacancy in Uganda at Pact
Job Title Capacity Development Advisor
Organisation: Pact
SUMMARY
Pact seeks a Capacity Development Advisor for a five year anticipated USAID-funded human rights and rule of law program in Uganda focused on preserving rule of law in order to improve democratic governance and accountability. Objectives include supporting an independent judiciary, fostering advocacy, and advancing the flow of information while focusing on organizational capacity development of local/regional partners. Capacity Development Advisor will be responsible for progressively building the capacity of local partners and CSOs through properly designed program approaches that can address appropriate opportunities. Successful applicants will be responsible for the quality of the design and delivery of the program’s capacity development activities and must ensure that such activities are implemented in compliance with all donor, Pact, and project-specific policies.
RESPONSIBILITIES
• Manage and oversee project design, implementation, and delivery for all capacity building-related activities targeted at capacity development of civil society organizations (CSOs), and local partners in areas such as civic participation and advocacy, peace building and governance, including the design and roll out of all capacity building approaches and tools.
• Provide lead technical direction/technical assistance in activity planning for capacity development components.
• Supervise and conduct organizational network analysis (ONA), Organizational Performance Index (OPI) with local NGOs and CSOs
• Develop training materials for specific areas/topics identified as needed for capacity development of CSOs and LNGO partners
• Supervise field testing new and improved technical methodologies, tools, and other products and services related to CD
Organisation: Pact
Country: Uganda
City: KampalaSUMMARY
Pact seeks a Capacity Development Advisor for a five year anticipated USAID-funded human rights and rule of law program in Uganda focused on preserving rule of law in order to improve democratic governance and accountability. Objectives include supporting an independent judiciary, fostering advocacy, and advancing the flow of information while focusing on organizational capacity development of local/regional partners. Capacity Development Advisor will be responsible for progressively building the capacity of local partners and CSOs through properly designed program approaches that can address appropriate opportunities. Successful applicants will be responsible for the quality of the design and delivery of the program’s capacity development activities and must ensure that such activities are implemented in compliance with all donor, Pact, and project-specific policies.
RESPONSIBILITIES
• Manage and oversee project design, implementation, and delivery for all capacity building-related activities targeted at capacity development of civil society organizations (CSOs), and local partners in areas such as civic participation and advocacy, peace building and governance, including the design and roll out of all capacity building approaches and tools.
• Provide lead technical direction/technical assistance in activity planning for capacity development components.
• Supervise and conduct organizational network analysis (ONA), Organizational Performance Index (OPI) with local NGOs and CSOs
• Develop training materials for specific areas/topics identified as needed for capacity development of CSOs and LNGO partners
• Supervise field testing new and improved technical methodologies, tools, and other products and services related to CD
Consultancy jobs opportunity in Uganda at British Red Cross
Job Title Consultancy - URCS DRR interventions
Country: Uganda
City: Kampala
Organisation: British Red Cross
In 2009, with support from British Red Cross (BRC) a three year DRR project was launched in Pallisa district in Eastern Uganda; with the aim of (a) building resilience to flooding and its associated risks for 2,800 households in two communities vulnerable to frequent flooding in Pallisa and (b) strengthening URCS Pallisa branch capacity, with particular focus on its branch and community structures, to implement risk reduction work. Interventions focused on malaria control, watsan and livelihoods all implemented using a DRR approach.
In effect, the project became a test site for URCS as approaches then helped inform the development of the 5 years URCS 2011-2015 DRR Strategy.
Since 2010, URCS has initiated a number of programmes which have, solely or partly, focused on DRR including:
2010-2011 DRR project (Katakwi branch)
2011-2014 Reducing Community Risks: Strengthening Disaster Response (Kumi, Sironko and Bududa branches)
2012-2015 Manafwa River Basin Project (Butaleja, Bududa and Manafwa branches)
2012-2014 Urban Disaster Risk Reduction (Gulu and Lira branches)
2011-2015 Partners for Resilience (Katakwi and Apac branches)
2012-2014 Diarrhea Risk Reduction (Iganga branch)
Country: Uganda
City: Kampala
Organisation: British Red Cross
In 2009, with support from British Red Cross (BRC) a three year DRR project was launched in Pallisa district in Eastern Uganda; with the aim of (a) building resilience to flooding and its associated risks for 2,800 households in two communities vulnerable to frequent flooding in Pallisa and (b) strengthening URCS Pallisa branch capacity, with particular focus on its branch and community structures, to implement risk reduction work. Interventions focused on malaria control, watsan and livelihoods all implemented using a DRR approach.
In effect, the project became a test site for URCS as approaches then helped inform the development of the 5 years URCS 2011-2015 DRR Strategy.
Since 2010, URCS has initiated a number of programmes which have, solely or partly, focused on DRR including:
2010-2011 DRR project (Katakwi branch)
2011-2014 Reducing Community Risks: Strengthening Disaster Response (Kumi, Sironko and Bududa branches)
2012-2015 Manafwa River Basin Project (Butaleja, Bududa and Manafwa branches)
2012-2014 Urban Disaster Risk Reduction (Gulu and Lira branches)
2011-2015 Partners for Resilience (Katakwi and Apac branches)
2012-2014 Diarrhea Risk Reduction (Iganga branch)
Sr. Grants Manager jobs opportunity in Uganda at USAID
Job Title Sr. Grants Manager
City Kampala
Country Uganda
Closing date: 04 Nov 2013
Description This position is contingent upon funding.
Position Summary: Pact seeks a Sr. Grants Manager for an anticipated USAID rights and rule of law program in Uganda focused on preserving rule of law in order to improve democratic governance and accountability. Objectives include supporting an independent judiciary, fostering advocacy, and advancing the flow of information while focusing on organizational capacity development of local/regional partners. The Grants Manager is responsible for monitoring the entire grant management process and ensuring proper compliance with USAID regulations and program objectives. This includes developing results, indicators, and targets as well as an annual work plan which reflect the objectives of the grants program. Working with the COP, component and financial managers, this position will oversee financial reporting and selection of applications to ensure conformity with the grants program criteria, including the implementation of partner capacity building (technical, organizational, and financial management). Strong candidates will have performed served in similar roles and have extensive experience with USAID rules, regulations, processes and procedures, preferably on rule of law projects in Africa.
RESPONSIBILITIES/JOB DESCRIPTION:
• Responsible for the day-to-day management of a comprehensive USAID grants program including: design and development of RFAs, proposal evaluation, grant issuance, monitoring and support and capacity building of sub-grantees during implementation, and closeout;
• Develop templates and administer grants in compliance with USAID regulations and Pact policies and procedures;
• Review and analyze budget estimates consistent with USAID grant and program requirements;
• Ensure compliance on the part of grantees with regard to financial, implementation, reporting, and other requirements;
• Train sub-grantees on proper management procedures and provide technical assistance as necessary;
• Supervise grant officers, based in satellite offices;
• Oversee grants management software and train others on its use.
• Serve on the Senior Management Team and contribute to the overall design and direction of the program;
ADDITIONAL QUALIFICATIONS: Education and Experience Requirements:
• Bachelor’s degree in Business, Management, International Affairs or related field. Master’s degree in project management, financial and organization management or in a related discipline such as social science is highly preferred;
• At least 5 years of experience managing and administering U.S. Federal grants and/or contracts;
• Experience working with USG supported projects and knowledge of financial rules and regulations, including fiscal controls and fund accounting procedures;
• Grants Management Training experience highly preferred;
Other Qualifications:
• Demonstrated ability in the design, award and closeout of grants of various sizes and types;
• Possess necessary analytical skills to identify and assess credibility of potential sub-grantees;
• Strong computer skills, as well as strong written/oral communications skills;
• Proven success in navigating complex and high pressure operating environments;
• Ability to efficiently work in teams and coordinate between various stakeholders;
• Fluency in English.
• Prior relevant work experience in Uganda or other African country preferred.
How to apply:
To apply for this position, please visit our website at www.pactworld.org
City Kampala
Country Uganda
Closing date: 04 Nov 2013
Description This position is contingent upon funding.
Position Summary: Pact seeks a Sr. Grants Manager for an anticipated USAID rights and rule of law program in Uganda focused on preserving rule of law in order to improve democratic governance and accountability. Objectives include supporting an independent judiciary, fostering advocacy, and advancing the flow of information while focusing on organizational capacity development of local/regional partners. The Grants Manager is responsible for monitoring the entire grant management process and ensuring proper compliance with USAID regulations and program objectives. This includes developing results, indicators, and targets as well as an annual work plan which reflect the objectives of the grants program. Working with the COP, component and financial managers, this position will oversee financial reporting and selection of applications to ensure conformity with the grants program criteria, including the implementation of partner capacity building (technical, organizational, and financial management). Strong candidates will have performed served in similar roles and have extensive experience with USAID rules, regulations, processes and procedures, preferably on rule of law projects in Africa.
RESPONSIBILITIES/JOB DESCRIPTION:
• Responsible for the day-to-day management of a comprehensive USAID grants program including: design and development of RFAs, proposal evaluation, grant issuance, monitoring and support and capacity building of sub-grantees during implementation, and closeout;
• Develop templates and administer grants in compliance with USAID regulations and Pact policies and procedures;
• Review and analyze budget estimates consistent with USAID grant and program requirements;
• Ensure compliance on the part of grantees with regard to financial, implementation, reporting, and other requirements;
• Train sub-grantees on proper management procedures and provide technical assistance as necessary;
• Supervise grant officers, based in satellite offices;
• Oversee grants management software and train others on its use.
• Serve on the Senior Management Team and contribute to the overall design and direction of the program;
ADDITIONAL QUALIFICATIONS: Education and Experience Requirements:
• Bachelor’s degree in Business, Management, International Affairs or related field. Master’s degree in project management, financial and organization management or in a related discipline such as social science is highly preferred;
• At least 5 years of experience managing and administering U.S. Federal grants and/or contracts;
• Experience working with USG supported projects and knowledge of financial rules and regulations, including fiscal controls and fund accounting procedures;
• Grants Management Training experience highly preferred;
Other Qualifications:
• Demonstrated ability in the design, award and closeout of grants of various sizes and types;
• Possess necessary analytical skills to identify and assess credibility of potential sub-grantees;
• Strong computer skills, as well as strong written/oral communications skills;
• Proven success in navigating complex and high pressure operating environments;
• Ability to efficiently work in teams and coordinate between various stakeholders;
• Fluency in English.
• Prior relevant work experience in Uganda or other African country preferred.
How to apply:
To apply for this position, please visit our website at www.pactworld.org
Friday, 4 October 2013
People/Operations Manager - VSO
Job Title: People/Operations Manager
Organization: VSO
City Kampala,
Country Uganda
Category Manager
Job Summary: The Job holder will manage the Country Office (CO) people function which includes employees and volunteers, ensuring good people management practice, an efficient customer care service and adherence to global and local policies and procedures. As part of the Global People Group, matrix report to the Regional People Manager to implement the people plan to deliver high performance, change and transformation. He / she also manage the Country Office support operations in line with Country Office strategy.
Key Duties and Responsibilities:
Country and People Strategy:
Contribute to the development of the Country Strategic Plan.
Work closely and collaboratively as a member of the Country Office management team to lead delivery of objectives.
Represent VSO at internal and external events and meetings as appropriate.
Through the Regional People Manager, contribute to the development and implementation of a global BP strategy, working in partnership with the Country Director to understand country priorities.
Volunteer Management and Support:
Ensure all volunteers receive efficient ‘customer care’ throughout placements, ensuring global processes and policies are followed and any local adjustments are identified, updated and monitored.
Oversee medical management of volunteers as per the global process.
Lead in the management of serious volunteer issues, through to status review.
Respond pro-actively to volunteer support matters, develop and maintain systems to support dialogue, understanding and joint working between volunteers and the CO, to facilitate a ‘one team’ approach.
Ensure volunteer registration is conducted in accordance with legal requirements, including visas, work permits and police clearance.
Offer senior-level support to the administrative team dealing with related processes, including representation at local government level.
Ensure volunteers are briefed on CO Procedures and take the lead for development of the Volunteer Committee.
People Management and Leadership:
Effectively develop and manage a team in the CO. Ensure they perform to a high standard in line with global processes.
Working with the CD and the Regional People Manager, promote a culture of high performance, creativity, ambition, customer service, positive communication and teamwork within the CO and ensure team ways of working and behaviours are in line with VSO values, policies and legal compliance.
Facilitate the performance management process across the CO under VSO’s performance management principles and support systems and tools.
Recruitment and Selection:
Work with the CD to develop a proactive resourcing plan for employee and volunteer vacancies, ensuring it attracts high caliber candidates.
Ensure that global processes are following for resourcing, induction and succession planning.
Liaise with the Volunteer Field Officer and support PMs and partners with the development of effective placement documentation and coach and advise on all aspects of resourcing where required.
Learning and Development:
Ensure all new employees engage with induction programmes fully during probation periods.
Work with Regional People Manager and CD to develop annual calendar of events, manage links to global training solutions and programmes.
Conduct workshops and training sessions as required.
Manage the in country training for volunteers, working closely with Programme Managers (PMs) and the Regional Training and Assessment Officer.
Change management and engagement:
Offer support culture change and ensure employees and volunteers are actively engaged in key issues affecting their work and VSO in general.
Work with the CD and senior management to inbed change.
Systems and Management Information:
Work with the transaction centre to ensure people data administration (for employees and volunteers) is undertaken to enable accurate and up to date records.
Produce regular people statistics on global processes to feed into Regional monitoring and analysis.
Ensure employee files are kept in accordance with.
Employee Relations:
Linking in with the transaction centre team, interpret and advise on employee policies, customise to local requirements and disseminate to all employees.
Stay abreast of all employee legal requirements in country.
Advise and support on any disciplinary or grievance issues, coaching line management.
Ensure employee needs for wellness and safety are met.
Pay and Benefits:
Working with CD and Regional People Manager ensure that the CO is well placed in the market and capable of retaining its core employee complement.
Establish and administer appropriate pay and benefit structures in line with approved VSO benefits and compensation policy.
Monitor all employee and volunteer entitlements to ensure accuracy and cost effectiveness.
Governance and Compliance:
Ensure requirements for CO registration are met and up to date.
Ensure employees comply with internationally applicable legal requirements.
Develop relationships with government departments and ensure all employment and immigration requirements are adhered to.
Organization: VSO
City Kampala,
Country Uganda
Category Manager
Job Summary: The Job holder will manage the Country Office (CO) people function which includes employees and volunteers, ensuring good people management practice, an efficient customer care service and adherence to global and local policies and procedures. As part of the Global People Group, matrix report to the Regional People Manager to implement the people plan to deliver high performance, change and transformation. He / she also manage the Country Office support operations in line with Country Office strategy.
Key Duties and Responsibilities:
Country and People Strategy:
Contribute to the development of the Country Strategic Plan.
Work closely and collaboratively as a member of the Country Office management team to lead delivery of objectives.
Represent VSO at internal and external events and meetings as appropriate.
Through the Regional People Manager, contribute to the development and implementation of a global BP strategy, working in partnership with the Country Director to understand country priorities.
Volunteer Management and Support:
Ensure all volunteers receive efficient ‘customer care’ throughout placements, ensuring global processes and policies are followed and any local adjustments are identified, updated and monitored.
Oversee medical management of volunteers as per the global process.
Lead in the management of serious volunteer issues, through to status review.
Respond pro-actively to volunteer support matters, develop and maintain systems to support dialogue, understanding and joint working between volunteers and the CO, to facilitate a ‘one team’ approach.
Ensure volunteer registration is conducted in accordance with legal requirements, including visas, work permits and police clearance.
Offer senior-level support to the administrative team dealing with related processes, including representation at local government level.
Ensure volunteers are briefed on CO Procedures and take the lead for development of the Volunteer Committee.
People Management and Leadership:
Effectively develop and manage a team in the CO. Ensure they perform to a high standard in line with global processes.
Working with the CD and the Regional People Manager, promote a culture of high performance, creativity, ambition, customer service, positive communication and teamwork within the CO and ensure team ways of working and behaviours are in line with VSO values, policies and legal compliance.
Facilitate the performance management process across the CO under VSO’s performance management principles and support systems and tools.
Recruitment and Selection:
Work with the CD to develop a proactive resourcing plan for employee and volunteer vacancies, ensuring it attracts high caliber candidates.
Ensure that global processes are following for resourcing, induction and succession planning.
Liaise with the Volunteer Field Officer and support PMs and partners with the development of effective placement documentation and coach and advise on all aspects of resourcing where required.
Learning and Development:
Ensure all new employees engage with induction programmes fully during probation periods.
Work with Regional People Manager and CD to develop annual calendar of events, manage links to global training solutions and programmes.
Conduct workshops and training sessions as required.
Manage the in country training for volunteers, working closely with Programme Managers (PMs) and the Regional Training and Assessment Officer.
Change management and engagement:
Offer support culture change and ensure employees and volunteers are actively engaged in key issues affecting their work and VSO in general.
Work with the CD and senior management to inbed change.
Systems and Management Information:
Work with the transaction centre to ensure people data administration (for employees and volunteers) is undertaken to enable accurate and up to date records.
Produce regular people statistics on global processes to feed into Regional monitoring and analysis.
Ensure employee files are kept in accordance with.
Employee Relations:
Linking in with the transaction centre team, interpret and advise on employee policies, customise to local requirements and disseminate to all employees.
Stay abreast of all employee legal requirements in country.
Advise and support on any disciplinary or grievance issues, coaching line management.
Ensure employee needs for wellness and safety are met.
Pay and Benefits:
Working with CD and Regional People Manager ensure that the CO is well placed in the market and capable of retaining its core employee complement.
Establish and administer appropriate pay and benefit structures in line with approved VSO benefits and compensation policy.
Monitor all employee and volunteer entitlements to ensure accuracy and cost effectiveness.
Governance and Compliance:
Ensure requirements for CO registration are met and up to date.
Ensure employees comply with internationally applicable legal requirements.
Develop relationships with government departments and ensure all employment and immigration requirements are adhered to.
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