Job title: HR ASSISTANT
UGANDA BAATI LIMITED
Uganda Baati Limited is a member of the Safal Group of companies, and the first one in the East African region to set up an ultra-modern Continuous Galvanizing line. We are Uganda’s leading manufacturers and suppliers of roofing sheets and have the widest range of roofing products in galvanized, aluminium-zinc coated and pre-painted materials with branches in; Kampala, Arua and Tororo.
We are looking to fill the following position; this challenging opportunity requires an individual who is able to demonstrate a high level of technical and managerial ability in specific areas with great attention to detail.
Employment type: Full time
Country: Uganda
City / Location: Kampala
Job category: Human Resources
Min. years of experience: 1 year
Required languages: EnglishSwahili
Required IT skills: MS Office (in general)
Minimum degree: Bachelors degree
Closing date: May 24, 2013 - 3pm
Job Title: HR Assistant
Person to Report to: HR Manager
Main Purpose of the Job
The HR Assistant is the initial contact person for staff, and all visitors contacting the HR Department. It is the responsibility of the HR Assistant to have readily available information regarding all staff information while providing a professional, courteous, and effective service.
Key Responsibilities
Employee Information
•Ensuring that the personal employee files are kept up to date with all relevant HR documentation e.g. appointment letters, confirmation letters, leave, up to date job descriptions e.t.c.
•Inputting correctly and ensuring data on all employees is effectively maintained in the HR database.
•Developing and maintaining effective liaison with Payroll master to ensure they have up to date information regarding attendance days on a monthly for contract, unionized and the management team.
•Provide data for and prepare monthly HR reports
Admin
•Organizing and minute taking at meetings for the HR Manager/HR advisors as required including meetings with trade unions; disciplinary and grievance hearings.
•Ensuring requisition approval and processing payment
•Processing invoices as required.
•Maintaining establishment structure charts and vacancy profiles liaising with line managers, Workforce Information team and Payroll as required ensuring compliance with operational procedures
Employee Relations
•Types all memos/ communication from the department to staff
•Provide support in investigations for disciplinary and grievance procedures
•Draft responses to written and verbal inquiries from a variety of internal and external sources for the purpose of resolving problems, providing information and/or referring to appropriate personnel and/or identifying the relevant issues and recommending or implementing a remediation plan.
•Assisting with the day-to-day efficient operation of the HR office
Minimum qualification:
•Bachelor's degree (honors) in Industrial/ Organizational Psychology, Human Resource Management or related field from a recognized Institution.
Minimum experience:
•At least one year (1) years hand on experience in human resource management.
Personality requirements for the position:
•High level of self- confidence and team work
•Be result oriented, dynamic and aggressive
•Skillful problem solver who makes things happen
•Good communication skills
•Good interpersonal skills
Required Knowledge:
•Basic understanding of human resource functions.
•Knowledge of all related computer applications
•Understanding of human resource reporting and recordkeeping requirements
•Exposure to the Labour Laws of Uganda
Contact/How to apply:
Only short listed candidates will be contacted. Candidates with the above qualifications should please forward their applications no later than 24th May 2013 to the address below:
Qualified Females are encouraged to apply.
Attn: Human Resource Manager
Uganda Baati Limited
Plot 14/28 Kibira Rd, Industrial Area, P.O. Box 3554 Kampala, Uganda.
Tel: (+256)414-254108/9/10; Fax: (+256)414-344602
Email: daphne@ubaati.com; Website: www.ugandabaati.com
