Job Title Assistant Country Director - Systems,
Closing date: 05 Sep 2013
The GOAL Uganda country project focuses on two of GOAL’s three strategic sectors, namely: Health (including WASH, HIV and health accountability programming); and Livelihoods. GOAL Uganda mainstreams HIV, gender, child protection and the environment/DRR across all programming. GOAL works on a district focused approach, and uses a mixture of direct implementation and partnerships with local organisations to give effect to the mission.
The current GOAL Uganda country programme operational areas:
The Bugiri / Namayingo District Project, South Eastern Uganda, established in 2001, currently has a water and sanitation project and a health accountability project, both are implemented through national partners.
The Agago District Project, North Eastern Uganda, established in 2003 has transitioned from an emergency programme to a development programme. Implementation is through partners in the HIV and WASH sectors and directly and through private sector partners in Livelihood.
The Abim District Project, North Eastern Uganda (Western Karamoja) was established in 2008. This development project implements through partners in the HIV and WASH sectors and directly in the Livelihood sectors.
Description of the role:
Reporting to: County Director Contract Length: 12 months Location: Kampala
Start date: ASAP
The Assistant Country Director (ACD) Systems is a key member of the Senior Management Team at a country level, who will support and assist the CD in the overall management and leadership of the country programme. The ACD will assist the building and running of an organisation that can design, implement, monitor, evaluate and report on cost effective interventions of a high quality, consistent with relevant standards and norms. The ACD assists in the strategic planning and management of the country programme, working with programme and project teams and head office staff to define and implement a programme that gives meaning to GOAL’s mission, policies and procedures, within the Ugandan context.
The ACD will be expected to have a good understanding of the overall country programme, and be able to effectively deputise for the CD when s/he is on leave or absent, and to effectively represent the organisation and the country programme to external stakeholders.
The ACD will have responsibility for sections of the country programme including Human Resources and Administration, Logistics and I.T., as well as providing technical support and oversight of Finance. The ACD will have a focus on systems development, documentation and implementation, including working with HR on an effective in-house training programme and with Finance, Logistics and HR on audit systems for GOAL and donor policies. This will include the effective management of the GOAL asset register by facilitating the co-ordination of Logistics and Finance information.
The role of the ACD will be to coordinate and supervise the Logistics Coordinator, HRAC, Financial Controller and IT department and to agree strategic priorities so as to ensure the efficient and effective implementation of GOAL’s programmes in Uganda. The job holder is not expected to manage the Coordinators, their sections or teams on a daily basis, nor to act in their place except for periods of leave or where it is unavoidable.
Key tasks and responsibilities:
• Develop a good understanding of the overall country programme;
• Deputise for the CD when CD is absent;
• Represent GOAL and the country programme, where relevant to external stakeholders;
• Agree with CD monthly and annual objectives, and provide CD with a monthly report on progress;
• Act as part of the Senior Management Team of the country programme, and chair meetings in absence of the CD;
• Perform other tasks, as agreed with the Country Director.
• Provide Financial Controller with technical support and supervision as required to assist with the implementation of their work, particularly around budgeting and donor reporting;
• Perform monthly review of management reports and payroll;
• Coordinate with the Country Finance Team to ensure that field core cost budget management tools are provided for review and management;
• Direct management of Internal Auditor/ Donor Compliance Officer;
• Ensure Donor Compliance reports are submitted to Dublin on time;
• Ensure organisational compliance to donor policies and guidelines.
Human Resources and Administration:
• Directly supervise the Human Resources and Administration Coordinator (HRAC);
• Agree with the HRAC monthly and longer term objectives for his/her department and review on a monthly basis their achievement based, in part, upon agreed performance indicators.
• Ensure, with HRAC, effective monthly reporting on key indicators both for information and with a view to effective strategic planning of resources;
• Support management to implement an effective annual performance review and review the process regularly.
• Ensure that HR planning, including training succession planning, is developed in coordination with annual programme planning;
• Provide HRAC with reasonable support and supervision as required to assist with the implementation of their work.
• Directly supervise the Logistics Coordinator (Log Co);
• Agree with the Log Co monthly and longer term objectives for his/her department and review on a monthly basis their achievement based, in part, upon agreed performance indicators.
• Ensure, with Log Co, effective monthly reporting on key indicators both for information and with a view to effective strategic planning of resources;
• Support the Log Co to lead and develop all members of their teams;
• Provide Log Co with reasonable support and supervision as required to assist with the implementation of their work and to ensure that targets are being achieved;
• Ensure, with Log Co, compliance of logistical operation with GOAL Logistical Manual and with Donor requirements;
• Guide, review, monitor and audit procurement transactions to ensure value of money and adequate specifications of items procured, as well as in areas such as code of conduct, ethics, fraud prevention and government procurement compliance;
• Liaise closely with the CD, FC and programme team to ensure that adequate resources are budgeted for when planning new programmes.
• Directly supervise the IT department;
• Agree with the IT team monthly and longer term objectives and review on a monthly basis their achievement based, in part, upon agreed performance indicators;
• Ensure that the IT planning reflects programme priorities;
• Ensure support and oversight by IT team for IT related issues including adherence to IT guidelines;
• Liaise with Dublin IT support in relation to IT maintenance and IT equipment management and formatting;
• Ensure that regular back ups and virus checks are carried out.
Policy, Procedures and Guidelines
• Working with the CD and the Senior Management Team (SMT) identify areas requiring development and set out priorities and plans for meeting them;
• Implement plans and report to CD and SMT on progress;
• Be responsible for implementation of the Document Management System throughout GOAL;
• Support policy development and implementation in Logistics, HR, IT and Finance, working with the respective Coordinators;
• Support the ongoing development and implementation of Logistics, HR, IT and Finance systems to improve the effectiveness and efficiency of the organisation;
• Liaise with Dublin on development of policies within head office and the field, sharing information in order to encourage the development of systems that are valuable for all parts of the organisation;
• Work with CD to plan and implement a process for Contingency Planning that identifies scenarios and develops response plans, suitable relationships with other stakeholders, and relationships with Dublin Ops.
• Minimum 3 years senior management experience
• Qualified Accountant (ACA, ACCA)
• 2 + years of previous overseas management experience in an INGO
• Education to a degree level, or significant relevant experience that shows an ability to critically analyse and apply information in management and work situations at a similar level
• Strong demonstrable previous experience in project planning, implementation, monitoring and evaluation
• An interest in capacity building/mentoring of teams
• An ability to travel
• Budgetary control and financial management skills
How to apply: