Organization: Promoting Equality in African Schools (PEAS)
City Kampala,
Country Uganda
Category Administration
Reports to: Education Manager
About PEAS:
PEAS is a fast growing UK-based charity (www.peas.org.uk) with a mission to ‘unlock the potential of Africa by delivering equal access to affordable, quality secondary education’. We currently have a network of 22 schools across Uganda and Zambia, educating around 8,000 students. The role will be based in our Ugandan office and work closely within across the all Programme and Operations Departments.
At PEAS we are passionate about providing quality education and we are building our network of schools to be one of the best in Uganda. You can be part of our journey in improving the life chances of the next generation of children from low-income families by obtaining access to a good education through the PEAS network.
Job Summary: The Administrative Assistant supports the PEAS Education Department with day to day administrative operations to ensure maximum efficiency
Key Duties and Responsibilities:
1. Administration for teacher and school leader training conferences, workshops and inductions:
Communications: ensure that all attendees are informed of dates, locations, logistical arrangements etc
Scheduling: support PEAS Education Department members with scheduling and programming
Printed materials and presentation equipment: ensure that all members of the Education Department who are presenting or facilitating have the materials that they require.
2. General administrative support for the PEAS Uganda Education Department:
Meetings: create and circulate agendas and relevant paperwork prior to meetings; take minutes of meetings
Travel and external meetings: organise and communicate the travel and external meetings of the senior Education Department members
Ensure that all Education Department members have the equipment, stationery, communications and printed materials that they need to work effectively
3. Manages Education Department filing and centralised record keeping:
Supervises centralised collation and preparation of BoG files for submission to the MoES
Oversees the centralised collation and preparation for all school USE, licensing and registration files
Liaise with HR team in collation of teacher and school leader HR data.
Oversees compilation and updating of all education related record systems relating to education minimum standards document and UNEB requirements etc
Oversees the compilation and updating of educational materials and resources for new schools.
4. School monitoring visits and inspections administration:
Offer support the department with liaison with Finance, Admin and Logistics departments prior to travel for school visits
Timely inform schools of timings and agendas for schools visits
Ensure that Education department members and inspection team have the relevant documents prior travel to schools for training and inspections
5. PEAS University bursary scheme administration:
Regularly communicates application guidelines to PEAS schools and prospective students.
Collates bursary candidates progress reports and information for submission to the Education Quality manager
Qualifications, Skills and Experience:
The Administrative Assistant should possess a relevant qualification in administration and office management.
At least a year’s experience in an administrative and office related role preferably in the NGO sector or a busy environment.
Experience in budgeting.
Experience in conference and workshop management.
Attention to detail and extremely organised;
Self drive and ability to work under minimum supervision
Ability to work under pressure and manage multiple deadlines
Oral and written communication skills
Good computer literacy skills (Excel, Word, PowerPoint, and Outlook)
A commitment to the PEAS values
How to Apply:
All suitably qualified candidates should send their applications with a cover letter (paying particular attention to the Person Specification), curriculum vitae, a brief writing sample (unedited by others), and contact information for two professional references to:
The Human Resource Manager.
PEAS Uganda
P.O. Box 23308, Kampala
Plot 2881, Block 216, Ntinda Kisaasi,
Mumbejja Road. Opposite Ndere Centre.
Kampala. Uganda
Or send your application via Email: ugandarecruitment@peas.org.uk,
For further details on vacancies at PEAS visit our website: www.peas.org.uk
NB: Only complete applications will be reviewed, and only qualified candidates will be shortlisted and contacted by email.
PEAS is an equal opportunity employer that does not discriminate in its recruitment practices and, in order to build the strongest possible workforce, actively seeks a diverse applicant pool. ‘PEAS has a strict child protection policy. All staff are expected to abide by this.’
Deadline: 2nd October 2013
