Organization: Dairy Development Authority (DDA)
Job Summary: The Administrative Secretary will provide secretarial, knowledge management and office administration services to the Authority.
Key Duties and Responsibilities:
Typing correspondence, formatting and editing reports and letters such as letters, office memos, circulars and other office communication.
Dealing with incoming email, receive and relay telephone messages and fax messages.
Receiving and directing visitors, clients/ customers to the offices, taking telephone calls, responding to routine inquiries and operating office equipment.
Filing and keeping custody of office documents, reports, correspondence maintaining and updating office records and information.
Receiving, sorting, registering and routing office correspondence to action centers, as well as recording incoming and dispatching outgoing mail.
Devising and maintaining office systems, including data management and filing.
Arranging travel, visas and accommodation and, booking flights, hotels, travel documents, transportation and expense claims.
Assist in the planning and preparation of meetings, seminars, conferences and conference calls.
Screening phone calls, enquiries and requests, and handling them appropriately.
Organizing and maintaining diaries and making appointments.
Provide comprehensive secretarial, administrative and personal support to top management.
Taking dictation and minutes.
Qualifications, Skills and Experience:
All candidates should possess Bachelor’s Degrees in Secretarial studies, Office Management and any other related fields.
Must have thorough knowledge and skills in relevant computer software application packages such as Microsoft Word, Excel, Internet online services, etc
At least 2- years of relevant experience.
Excellent Communication and interpersonal skills.
Ability to prioritize workload and maintain confidentiality.
Proficient in Microsoft packages and webmail software applications.
How to Apply:
Submit application forms, up to date curriculum vitae and photocopies of academic credentials to the address below, addressed to the undersigned. This advertisement can also be found on DDA website at: www.dda.or.ug Executive Director Dairy Development Authority (DDA) Plot 1, Kafu Rd. Kampala P. O. Box 34006, Kampala, Uganda Tel: 0414-343883 / 0414-343981/2
Deadline: 25th October, 2013