Job Title: Human Resources Associate
Organisation: Grameen Foundation
Reports to: Operations Manager (HR Regional Manager)
About the Job
The Human Resources Associate will be responsible for assisting the HR Manager with the recruitment, hiring and retention of the Organization’s Uganda office employees. The Human Resources Associate will also assist the Manager with the office’s management of the salaries and benefits, and coordinating of field HR Function with the GFUS Office.
Handles sensitive and confidential human resource matters in a timely fashion.
Coordinates and conducts HR programs and products such as: new hire packets, employee orientation, assist with the administration of insurances (medical, dental, provident fund, travel insurance, vision, life, and long and short term disability).
Assists in resolving insurance issues; benefits policies & procedures;
Provides assistance and communication to staff in regarding benefits programs, policies and procedures;
Maintains accurate and up to date personnel records, prepares and processes personnel paperwork and files.
Ensures all new hires have executed all appropriate documents prior to hire (or within allotted timeframes).
May assist manager with mediation to help resolve personnel conflicts and recommendations;
Ensure payroll accuracy aligning with employment agreements;
Ensure and follow up training and development of all employees.
Coordinates training programs for employees as needed
Assist manager and Country Director with the preparation of budget forecasts for human resource
Work with management to lead and ensure the integrated people management processes is leveraged to grow talent and drive performance
Develops insights from people data (engagement survey, exit interview, etc.)
To inform talent acquisition, development , and retention strategies
Assist manager with employee relations support and guidance on matters relating to performance, unemployment compensation, harassment claims, code of conduct violations,
Proactively engage with management to establish relationships and to build initiatives that meet HR goals as well as GF UG business objectives.
Completes offer letter or employment agreement templates for manager’s review
Handle Independent Contractor Requests liaising with GFUSA Legal and the hiring manager
Manage filing systems, ensuring they are up to date;
Ensure protection and security of files and records
Assist manager with implementing policies and procedures and ensure that all policies are communicated, understood and enforced;
Assist with the performance evaluation program;
Ensure appropriate staff utilization
Abide by and perform to the best of his abilities all functions, duties and responsibilities to be assigned by the ORGANISATION in due course;
Comply with the orders and instructions given from time to time by the ORGANISATION through its authorized representatives;
Shall not disclose any confidential information in respect of the affairs of the ORGANISATION to any unauthorized person;
Perform any other administrative or non-administrative duties as assigned by any representative of the ORGANISATION from time to time either through direct written order or by oral assignment.
Perform any other duties as assigned.
Qualifications, Skills and Experience:
The ideal candidate should possess a Bachelor’s degree in Human Resources, Management with postgraduate qualification in Human Resources Management
At least 2 years experience as HR Administrator/ HR Assistant.
Working knowledge of Microsoft office products (MS Excel, MS PowerPoint, MS Word, etc.)
Good understanding of challenges facing the poor in Uganda
Show a deep commitment to eradication of poverty and alignment with Grameen Foundation’s mission
Experience in a busy multi-cultural NGO environment.
Knowledge of Uganda Labor Law
Excellent writing and communication skills; ability to gather, synthesize and present information in a professional, compelling and practical manner with senior management, staff and external partners
Ability to work well with others and collaboratively across the organization
Ability to work and thrive in a fast-paced, energetic, highly creative and entrepreneurial environment
Highly motivated, self-directed and strong attention to detail
Excellent organizational, project management and time management skills
How to Apply:
All suitably qualified candidates should visit the web link below and create a profile on the NFT Consult website by entering their e-mail addresses
Please visit web link below and click Apply now if convinced you have the job requirements