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Sunday, 24 November 2013

Procurement Specialist - The AIDS Support Organization Uganda

Job Title: Procurement Specialist
Organisation: The AIDS Support Organization (TASO Uganda)
Reports to: Director Human Resources & Administration
Duty Station: Kampala,
Country Uganda
Ref: TS/HR/PU 001

About TASO:
The AIDS Support Organization (TASO Uganda), an organisation contributing to a process of preventing HIV infection, restoring hope and improving the quality of Life of persons, families and communities affected by HIV infection and disease.

Job Summary: The Procurement Specialist will manage the procurement function of TASO, provide technical assistance to the procurement committees on procurement matters and give support to departments in regard to procurement activities.

To develop procurement policies, systems, guidelines and procedures for TASO and ensure compliance to them
Prepare, authorize and approve contracts and Memorandum of understanding with suppliers. Provide technical support and guidance to TASO management and departments on procurement issues
Prepare and submit periodic reports on procurement activities
Lead the process of timely pre-qualifying suppliers on annual basis.
Develop and maintain organizational procurement capacity by providing training and support to staff with regard to procurement process and governance.

Liaise and coordinate with the Chairman of the procurement committee on all procurement matters.
Coordinate the work of the Procurement Committee, as well as the procurement activities of the respective departments or units of TASO Identify sources of supply for the procurement of items and services required, and invite tenders or place orders as necessary
Coordinate the processing of tenders for supply of goods or services
Provide operational support and advice to management and staff in relation to procurement, contracting and contactor management. Monitoring of procurement chain performance across TASO
Support Procurement Standards capacity development for TASO teams including benchmarking other organizations
Represent and service TASO membership on national procurement association
Facilitate and coordinate best practice tendering and contracting activities. Including: -Reviewing draft tender documents for compliance with standards; – Placing tender advertisements; – Managing tender box openings; – Coordinating tender evaluation processes;

Key Result Areas:
Procurement policies, systems, strategies, plans and procedures developed Technical support and guidance provided on procurement matters
Contracts and memorandum of understanding developed.
Compliance with procurement process established and reports written
Organizational capacity development provided.
Coordination with the Chairman procurement Committee done.

The applicant should possess a Bachelor’s Degree and Masters Degree in Procurement and Supplies Management. Membership to Institute of Procurement Professionals of Uganda (IPPU) and or the Chartered Institute of Purchasing and Supply Management are a must.
At least three  years in the management of procurement activities in a fairly large organization, preferably donor-funded.

Skills & Experience:
Knowledge of Laws, policies and regulations governing procurements will be an added advantage.
Procurement of Medical Supplies skills
Excellent Interpersonal skills
Good Communication skills
Good negotiation skills
Computer literacy skills

Apply To
All interested Candidates MUST attach a fully filled Application Form, Download Here, which can be down loaded from the TASO Website at www.tasouganda.org or any TASO Center.
Note: Please firmly staple your papers together.
Only short listed candidates will be contacted.

Please forward your applications to: The Director Human Resource & Administration TASO Uganda P.O. BOX 10443 Kampala, Uganda. “OR hand deliver your application to TASO Headquarters Level II, located at Old Mulago Hospital

Deadline: 29th November 2013 by 4:30 pm.