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Wednesday, 5 March 2014

Administrative Assistant - National Planning Authority Uganda

Vacancy: Administrative Assistant (Security)
Recruiting Company: National Planning Authority (NPA)
Duty Station: Kampala,
Country Uganda
Reports to: Senior Administrative Officer
Salary Scale: NPA-OS-7

About NPA:
The National Planning Authority (NPA) is the Principal Statutory Agency for management of national and decentralized development planning in Uganda. The NPA is tasked with a mandate to produce comprehensive and integrated development plans for the country, elaborated in terms of the perspective Vision, long and medium–term plans in the move to propelling sustainable socioeconomic transformation of Uganda. The Authority strives to: Strengthen planning systems and, develop comprehensive, participatory, inclusive and integrated development plans and frameworks; Provide evidence based public policy advice and inform public policy debates; Monitor and evaluate the effectiveness and impact of development policies, plans and programmes, and performance of the economy of Uganda and Strengthen the capacity to effectively and efficiently deliver its mandate; among others things.

Job Summary: The Administrative Assistant (Security) should ensure safety of National Planning Authority (NPA) premises, property, assets including but not limited to vehicles, tools, equipment and staff.

Answerable for all actions and omissions of security guards/or Police guards and gatekeepers
Routinely monitor regularly throughout the day movements of assets, vehicles in and out of the Authority Headquarters.
Ensure the presence of guards at work all day including weekends and after official working hours.
Work in close collaboration with the Authorities and Police to ensure safety of Authority Staff and Clients at the Head Office.
Actively monitor the movement suspicious persons / clients coming into and leaving the Authority premises.
Work in liaison with the Office Attendants to ensure that office doors, windows are closed after working hours.
Prepare periodical reports as required by the authorities.
Ensure that all lights are off except security lights, before staff leave their offices.
Ensuring safe custody of Office Keys and access to only authorized persons.
Ensure that office doors are locked as officers leave offices.
Ensure that no office breakages occur due to negligence and where they occur report the incidents to police upon the advice of the Executive Director and Supervisor.
Make certain that the scenes of crime are not tampered with to allow effective police investigations.
Initiate and propose innovative means and ways of enhancing security measures at NPA.
Perform any other assignments from the Senior Administrative Officer and / or higher authorities.

The applicant should possess a good Uganda Advanced Certificate of Education (UACE) plus Certified Professional Training in Security and safety of persons and Institutional property.
Possess relevant Diploma plus Certified Professional Training in Security and safety of persons and Institutional property will be also be considered and will have an added advantage.
The applicant must be willing occasionally to work beyond the normal official working hours and can be on call after 5.00pm, weekends and public holidays.

 Skills and Experience:
Possess three (3) or more years’ experience as in handling Security matters, police work, Security Administration and management, operations in a reputable organization.
Former Police / security personnel either retired or officially discharged and with no record of criminal conviction and must have clearance from the IGP or responsible authority will have an edge.
Possess a valid Driving Permit and able to ride a motorcycle.
Age: 25- 45 years.

All suitably qualified candidates should send their applications with detailed curriculum vitae including phone contacts, photocopies of academic and professional certificates, transcripts and letters of reference and clearance should be addressed to: The Executive Director, National Planning Authority, P. O. Box 21434, Kampala; Uganda Planning – House Plot 17B Clement Hill Road. The applications and CV should physically be delivered to the NPA front desk .

Deadline: 10th March, 2014