Vacancy: Programme Support Assistant
Recruiting Organisation: GOAL Uganda
Duty Station: Kampala,
Reports to: Assistant Country Director - Programmes
GOAL Uganda is currently implementing Livelihoods, WASH and ACT Health programmes across several districts in Uganda. We are seeking a highly motivated assistant to support the Assistant Country Director (Programmes) in the administration of programme implementation.
Job Summary: The Programme Support Assistant will be primarily responsible for overseeing the change management processes and collating change requests from programme staff for presentation to SMT, and recording and communicating decision outcomes on any Change Requests. The Programme Support Assistant will also be responsible for tracking donor/logframe report development to ensure reports are compiled according to the agreed schedule and will conduct the first review to check formatting and data accuracy. The incumbent will also maintain the overall programme schedule and undertake any other administrative duties requested of them by the ACD-Programmes.
Actively monitor and review the progress of projects within the overall programme, developing and maintaining the overall programme schedule ensuring updates from the field teams are incorporated.
Coordinate change control processes within GOAL Uganda for the purpose of an integrated working programme
Making sure there is an accurate log of change requests is maintained and that requests and decisions on requests are communicated to the appropriate audiences.
Maintain and monitor the donor report tracker and follow up report development progress with the field teams to ensure that they are delivered on time
Carry out an initial review of all donor reports and logframe reports ensuring the right templates have been used and that the formatting is consistent with data provided for M&E accuracy.
Compile the monthly overall logframe report for inclusion in the Country Director’s report to HQ.
Ensure all donor reports are signed by the ACD-P or CD and be responsible for their direct delivery to donors
Make sure that all donor correspondence is filed in the appropriate donor files
Ensure that all minutes and agendas are circulated for any meetings requested by the ACD-P and if indicated by the ACD-P also take the minutes at any meetings called by the ACD-P
Actively follow up with Programme Team members on information requests sent by the ACD-P
Perform any other related duties and activities requested by the ACD-P, Livelihood Project Manager and Programme
The ideal candidate should hold a Diploma in development studies, business studies or a similar job role
Skills and Experience:
A minimum of two (2) years programme support experience
Significant experience in change control and tracking programme progress, including logframe updates
Excellent verbal, written, participatory facilitation skills in English.
Excellent computer literacy skills, with good working knowledge of excel
Possess the ability to travel extensively within Uganda when required
Possession of a Post graduate qualification in a relevant discipline will be an advantage.
Past exposure and experience in programming with a research component
Exhaustive knowledge and/or experience with Most Significant Change or other qualitative M&E methodologies
Excellent report writing skills.
NB: GOAL is an equal opportunity employer GOAL is committed to the safety and protection of children in our care from intentional and unintentional harm. Candidates will therefore be expected to comply with GOAL Uganda’s child protection policy.
All interested applicants who meet the aforementioned job requirements should send their applications which must include at least four reference contacts (2 professional, 2 character references, including your supervisor and the most recent/previous employer), and daytime contact number to; The Human Resource Manager, GOAL Uganda: AdminKampala@ug.goal.ie or P.O. Box 33140 Kampala, Uganda.
NB: Please Do Not Attach Certificates in the applications.
Deadline: Friday, 30 May 2014