Programme Support Officer - Voluntary Services Overseas

Job title: Programme Support Officer

Our client VSO is a leading international development agency that works to fight global poverty and disadvantage. In Uganda, VSO focuses on livelihoods, education and health programming, working through local partners, skilled staff and international volunteers.
VSO is currently expanding its programs in Uganda and as a result it is seeking for passionate, committed and experienced individuals

Employment type: Full time
Country: Uganda
City / Location: Gulu
Job category: NGO/Nonprofit Charitable Organizations
Min. years of experience: 3 years
Required languages: English
Minimum degree: Bachelors degree
Closing date: August 9, 2013 - 5pm
Key Responsibilities
Programme Support
• Support programme staff in planning and implementation of the programme;
• Act as a key link between the programme and other support functions on day-to-day issues – operations, HR, finance;
• Assist with programme administration and documentation and knowledge management as well as internal team communications; Work with M&E Manager and Programme Manager to ensure monitoring activities are implemented and findings documented and actioned
• Capture learning from programme activities throughout the year and document lessons learnt and success stories for future use in reports
• Support the Programme staff in other activities as may be assigned
Volunteer Planning and Coordination
• Assist with the coordination of new programme volunteer arrivals and orientation;
• Support programme staff by coordinating volunteer work plans, scheduling and organizing support visits and ensuring volunteer reports are distributed and returned on a timely basis
• Develop and maintain a documentation system that contains up to date and accurate profiles of partners and volunteers as well as placement and partnership details
• To support other general aspects of this livelihoods programme
Key Performance Indicator
• Dynamic, transparent and effective networks are maintained (between VSO, training institutions, volunteers, and other stakeholders), which support the development of the programme
• Planned project activities are successfully implemented and accurately documented as per grant agreements and operational plans
• Feedback from volunteers and training participants is followed-up on corrective action is taken in collaboration with other staff
• Volunteer records are kept up to date and required professional registration is complete
• Volunteers are supported and their work is linked into the programme M&E;
• Support functions are linked in with programme activities on a timely basis
Skills required
Essential:
• Experience at programme planning and areas of support – administration, logistics, finance, procurement,
• Proven ability to work as part of a team in a pressured environment;
• Bachelors degree in relevant field;
• 2 years of relevant experience
• IT literate (Microsoft packages)
• Oral and written fluency in English, with confidence in communicating to a wide range of audiences.
Desirable:
• Knowledge and understanding of multi-sectoral development issues
• Practical experience gained within an NGO context
• Knowledge and experience of livelihoods programming
• Experience and knowledge of Northern Uganda
Contact/How to apply:
Please submit your CV and cover letter with 3 work related referees to the e-mail below. All applications shall be marked: “VSO–Programme Support Officer/Operations Officer”. E-mails must not exceed 2 MB.