Job title: COMMODITY MANAGER
Mercy Corps does high-quality, analytical work in very difficult places. We have been operating in Uganda since 2006 and currently implement development programs in the Acholi and Karamoja sub-regions of Uganda with funding from USAID, EC, SDC, and USDA.Much of our work focuses on crowding-in private sector actors to deliver highly demanded but poorly supplied products and services that enhance the growth and competitiveness of the agricultural sector and improve the overall quality of life for the poor. Our work is market-oriented and consistently innovative and dynamic.
Employment type: Full time
City / Location: KITGUM AND KOTIDO DISTRICTS
Job category: Production/Operations
Min. years of experience: 5 years
Required languages: English
Required IT skills: MS Office (in general)MS WordMS ExcelMS PowerpointMS OutlookMS Access
Minimum degree: Bachelors degree
Salary level: Above 2,000,000shs Gross
Closing date: August 9, 2013 - 5pm
GENERAL POSITION SUMMARY
Responsible for all distribution commodities from call forward to distribution, including call forwards, tracking, reporting and compliance. Responsible for working with food distribution partners to ensure compliance with appropriate procedures. All activities and commodities are to be documented in accordance with MC formats and procedures. ESSENTIAL JOB FUNCTIONS:
• Manage all commodity imported and used for Mercy Corps programs in Uganda.
• Work with the teams to compile the Annual Estimate of Requirements based on ration size and beneficiary counts.
• Handle all commodity reporting, including damage reports, commodity status reports, AERs, etc.
• Work with headquarters on call forward.
• Create tender documents as necessary for inland shipping. Create and negotiate contracts with shippers.
• Work with UNBS as necessary for commodity certification and testing.
• Travel to port of entry (Dar es Salaam or Mombasa) to observe commodity inspection and loading.
• Work with any necessary authorities (Uganda, Tanzania, Kenya) to receive import permits and any necessary clearances for commodity importation.
• Collect and record surveyors’ reports and delivery orders and reconcile them with other records and documents.
• Work with shippers to verify invoices and loss claims and process as necessary.
• Collect, track, and maintain records of waybills in and out of Mercy Corps’, World Vision, and WFP warehouse(s), including all waybills related to commodity loans or incoming shipments.
• Collect and maintain store releases, stock records and distribution reports and reconcile them after every distribution
• Perform warehouse inspections on all warehouses, and keep records of inspections.
• Create and maintain fumigation schedule.
• Maintain records of beneficiary numbers by project and group
• Conduct a physical count of commodities on hand at the end of every week, and reconcile that account with information in the database. Report any discrepancies.
• Compile commodity distribution reports, recipient status report, and commodity distribution plan.
• Maintain the master log of distributions.
• Compile and regularly update a report for visitors on distribution programs, including photographs.
• Maintain copies of warehouse, handling, transportation, service, and other key contracts, agreements, and documents.
• Represent Mercy Corps in a professional manner to suppliers, government officials, local and international community groups, suppliers, the UN and others as needed.
• Conduct himself/herself both professionally and personally in such a manner as to bring credit to Mercy Corps.
• REQUIRED KNOWLEDGE AND EXPERIENCE:
• This position requires at least 5 years’ relevant experience in all areas of commodity management including tracking commodities and monitoring the shipping, storage, and distribution of goods.
• A university degree is required, ideally in a field related to information technology or management.
• At least 2 years’ experience working with Title II programs commodity management.
• Applicant must also have solid skills in data entry and close attention to detail.
• Fluency in verbal and written English communication is required.
• Candidate must also possess an ability to follow procedures, meet deadlines, and work independently and cooperatively with team members.
• Well-developed computer skills with strong familiarity of databases and Microsoft Word and Excel are needed.
Contact/How to apply:
Applications: Submit your application including a cover letter clearly stating your salary requirements, CV (with 3 referees), and copies of academic qualifications/certificates to the HR/Admin Manager, Kampala Head Office on Plot 1102, Nsambya Estate Road in Nsambya or to Mercy Corps Offices in Kotido and Kaabong. E-mailed applications with cover letter to firstname.lastname@example.org will also be accepted. Deadline for Submission: Close of business on August 9th, 2013. Only short-listed candidates will be contacted by Mercy Corps. Mercy Corps is an equal opportunity employer