Job Title: Finance and Administration Assistant
Organization: African Wildlife Foundation (AWF)
Duty Station: Kampala,
Country: Uganda
Reports to: Program Finance and Administration Officer
Job Summary: The Finance and Administration Assistant for the USAID AWF Project will offer administrative, logistical and financial support to its Tourism for Biodiversity Program in Uganda.
Responsibilities:
Technically support the supervisor in daily, real-time entry of program payables accounting data in Serenic, ensuring monthly close deadlines are adhered to
Follow-up on invoices with vendors for timely month close program payments
Assist in preparation and maintain office petty cash and expense trail for timely monthly report generation
Work in liaison with the supervisor to ensure staff receive the necessary support in planning field/business trips. This includes making flight and hotel reservations as well as process visa applications as required
Inform the supervisor of upcoming large payments
Guarantee that staff advances are provided timely and closed by staff upon return
Ensure administrative, financial and logistical compliance to USAID rules and regulations
Provide support in day-to-day front office management this includes making and receiving calls, sharing of messages to staff in a timely manner, facilitating courier services for out-going mail/parcels and ensure efficient tracking
Qualifications:
The most ideal candidate should hold Book keeping qualification, minimum CPA1, Office Administration (logistics and procurement)
Skills and Experience
A minimum of two years’ relevant experience in a busy office
Highly proficient in the use of computers, especially Microsoft Excel, Word and accounting databases
Good understanding and knowledge of the government regulations (Income tax, VAT and duty requirements)
Past exposure and experience working for USAID programs an added advantage
Highly Self-driven with high attention to detail and ability to meet strict deadlines
Possess the ability to manage multiple tasks and prioritization
Excellent verbal and written communication skills
Excellent organizational aptitude and coordinating ability
Possess the ability to assess and react appropriately to changing circumstances
Ability to work as part of a team in a multicultural environment
Willingness to travel, sometimes to remote areas
Apply:
If you are interested and qualified candidates are invited to apply through their web link. Please Click Here
Please remember to send a cover letter and your detailed CV as a single PDF document indicating daytime telephone numbers, address and names of three referees with the Job Title in the subject line.
NB: Only shortlisted candidates shall be contacted.
Deadline: 4th April, 2014
