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Monday 31 March 2014

Travel Assistant - United States Embassy, US Mission in Uganda

Job Title:  Travel Assistant; FP-7 FSN-7
Organisation: United States Embassy, US Mission in Uganda
Duty Station: Entebbe,

About Embassy:
Welcome to the United States Embassy in Kampala, Uganda.  The United States has enjoyed diplomatic relations with Uganda for over 30 years.  Ambassador Scott H. DeLisi currently heads the U.S Mission to Uganda.  The Mission is composed of several offices and organizations all working under the auspices of the Embassy and at the direction of the Ambassador.

Among the offices operating under the U.S Mission to Uganda are:
United States Agency for International Development (USAID)
Centers for Disease Control
Peace Corps

Key Duties:
The job holder assists travelers making travel arrangements to include making recommendations, consistent with all travel regulations and post guidance, about travel routes, lodging options, per diem allowances, mixed transport options, etc.
Advises USG direct hire staff about their travel related entitlements and ensures that their travel authorizations conform to the regulations.

Actively coordinates with the Travel Agent/Contractor and Customs & Shipping staff to ensure that travel related permissions/formalities (visas, medical, time, etc) are adhered to.
Works closely with Travel Agent/Contractor to ensure that tickets are issued for properly approved travel authorizations.
Maintains recordkeeping to support validation and research needs, with a focus on softcopy recordkeeping wherever possible.
Working with relevant Management Section staff, maintains appropriate contacts with travel vendors.
Coordinates with relevant staff to ensure that the travel needs of Mission visitors (including 100s of VIPs per year) are appropriately serviced.

NOTE:  All applicants must address each selection criterion detailed below with specific and comprehensive information supporting each item.
The applicant should hold a bachelor’s degree in public administration, business administration, management or finance is required.

Skills and Experience:
The applicant should possess six years working experience. Specifically: five years of progressively responsible administrative management experience in public health field or a health-related international development organization; and an additional one year of experience at the managerial level that includes direct supervision of staff.
Language required:  Level IV (fluency – speaking/reading/writing in English) is required.
Good knowledge of Agency and applicable inter agency management operations, to include financial management, human resources, procurement and contracting (including grants, contracts and/or cooperative agreement audit and accounting requirements), travel, IT, and other administrative procedures, regulations, and requirements is required.
Broad knowledge and understanding of leadership and management strategies and models is also required.
The ability to assess problems and develop realistic solutions (how to plan for and administer available resources of funds, personnel and equipment in the best interest of PEPFAR program objectives) is required.
Excellent inter-personal skills in order to coordinate with USG and implementing/cooperating partners to ensure mutual cooperation are required.
Ability to plan budget expenditures to meet PEPFAR-program needs is required.
Ability to coordinate and negotiate effectively with host government, ICASS providers and inter-agency partners is required. Intermediate user level of word processing, spreadsheets and databases is required.
A facility to work with higher mathematical calculations for purposed of reporting is required.

All those interested in working with the US mission in Kampala should send their applications and strictly adhere to the following:
Universal Application for Employment as a Locally Employed Staff or Family Member (DS-174) Download it Here.
A current resume or curriculum vitae.
Candidates who claim US Veterans preference must provide a copy of their Form DD-214 with their application.  Candidates who claim conditional US Veterans preference must submit documentation confirming eligibility for a conditional preference in hiring with their application.
Any other documentation (e.g. essays, transcripts/certificates, awards) that addresses the qualification requirements of the position as listed above.

Submit Application To:
Human Resources Office
By email at KampalaHR@state.gov.

NB: Only electronic submissions will be accepted and only shortlisted candidates will be contacted.

Please clearly indicate the position applied for in the subject area of the email submission.

Please use standard file types such as Microsoft Word (.doc) and Adobe Acrobat (.pdf) and please send all documents in one file attachment.

Telephone:  0414-306001/259-791/5

Deadline: 8th April, 2014

The US Mission in Kampala provides equal opportunity and fair and equitable treatment in employment to all people without regard to race, color religion, sex, national origin, age, disability, political affiliation, marital status, or sexual orientation.  The Department of State also strives to achieve equal employment opportunity in all personnel operations through continuing diversity enhancement programs.