Administrative & Financial Officer-BTC

Job title: Administrative & Financial Officer

Employment type: Short-term/contract

BTC, the Belgian Development Agency,
Country: Uganda
Job category: Accounting/Finance/Insurance
Min. years of experience: 8 years
Minimum degree: Diploma
Closing date: April 30, 2013 - 5pm
Duration of the contract: for 1 year with possible extension
Remuneration: Attractive depending on years of relevant experience Major tasks
Banking, cheque and cash management
Prepare, register and keep cheques.
Assist in preparing staff payroll for bank transfers at the end of each month.
Ensures all invoices from external parties (contractors, suppliers, other related agencies) are paid in due time, by bank transfer, cheque or cash and arrange those documents by date.
Responsible for sound cash planning & cash withdrawals.
Financial activity reporting
Record all expenses properly in BTC software, following guidelines and within the deadlines.
Make all necessary corrections and make all preparations for the monthly closing of the accounting.
Enter daily of expenses in the cashbook.
Ensure smooth accounting of advances. This includes verification of financial reports, expenses and supporting documents.
Ensure accounting coding and budgeting lines are correct: this includes verification of financial reports, expenses and supporting documents.
Keep track accounting data by putting references on the specific documents on a monthly basis.
Responsible for consistent filing of all accounting, banking and cash management documents.
Organize copies of all supporting bank documents and cash documents before sending to BTC Finance
and Administrative Officer on a daily basis.
Administration/Logistics
Ensure prompt maintenance of vehicles and keep up of the office building.
Ensure routine vehicles maintenance, verification of log books and mileage tracking.
Manage filing, storing and security of documents.
Manage repair and maintenance of office equipment.
Ensure proper petty cash management.
Manage incoming and outgoing correspondences
Ensure proper management of the Stocks.
Prepare tax returns and claims.
Manage the reception.
Prepare and manage watchmen schedule.
Requirement:
A minimum of a diploma or its equivalent preferably in Business Administration.
Minimum 8 years experience in accounting and project administration;
Experience with an international organization or NGO;
Experience working in a similar position;
• Very good hands-on knowledge of Excel and Word is a must. Other programs (Database, accounting programs) a strong advantage;
Knowledge of related procurement legislation for public procurement
Ability to work independently;
Experience supervising other staff;
Proficient in English;
Mature, good communicator and team player;
Able to work under stressful conditions
Contact/How to apply:
Please apply not later than 30th April, 2013 by sending your application letter and resume, plus copies of academic and professional qualification certificates as well as at least three recent professional references to the Resident Representative, BTC, PO Box 40131, Kampala-Uganda. Hand deliver to: Lower Kololo Terrace, Plot 1B. Please only submit your application if it meets the above criteria. ONLY SHORT LISTED APPLICANTS SHALL BE RESPONDED TO.