Job title: Head of Procurement and Disposal Unit
Organisation National Environment Management Authority (NEMA)
Employment type: Full time
Country: Uganda
City Kampala
Closing date: September 23, 2013 - 5pm
Job Summary:
The Procurement Officer will support the preparation, management and contracting of a variety of goods, works and services of NEMA. He/ She will also support Quality Assurance functions related to procurement and contracting of services and participate in all procurements undertaken at NEMA.
Duties and Responsibilities:
• Provide support to NEMA and assist Management in operations and procurement related functions.
• Assess the compliance to PPDA and development partners’ procedures on goods, works and services procured for NEMA.
• Prepare and implement NEMA’s procurement plan.
• Prepare tender documents for the procurement of goods, works & services.
• Assist NEMA Management & the Contracts Committee to review procurement requests for completeness, adequacy and clarity of tender documents.
• Implement procurement and contracting transactions to purchase goods, works and services at the best value;
• Take pre-emptive action on operational, administrative and procedural issues of tenders submitted by suppliers and service providers;
• Prepare all necessary procurement management reports;
• Prepare & make available on time the tender documents for bidders;
• Demonstrate professional behavior, personal ethics, integrity and transparency in dealing with clients and service providers;
• Mentor colleagues by sharing knowledge in procurement procedures;
• Ensure that procurement procedures and guidelines are harmonized in the PPDA Procurement Manual.
• Undertake any other task related to the procurement function which could be requested by NEMA management & Contracts Committee and;
• Any other relevant tasks that may be assigned.
• Prepare and establish general and specific procurement notices;
• Establish and update the entity’s Procurement plan;
• Maintain a database of procurement activities
• Solicit bids or quotations, analyze for compliance with specifications for cost, delivery, warranty, maintenance, etc;
• Prepare tender procurement notices and requests for proposals based on specifications and terms of reference provided by the User Dept’s;
• Participate in bid opening, evaluation and negotiations between NEMA and suppliers/contractors and facilitate in obtaining of clearances from development partners,
• PPDA, Solicitor General etc;
• Participate in the evaluation processes of the technical and financial proposals, coordinate and participate in the negotiation process when required;
• Participate with the Legal team in the drafting of contracts between NEMA and the consultants, suppliers/Contractors;
• In liaison with User Departments, ensure timely response of NEMA to the consultant’s & other contractor’s reports as well as approvals of the consultants assignments;
• Establish a procurement filing system in compliance with the PPDA Act & Regulations.
Qualifications, Skills and Experience:
• The candidate should possess a first degree in Economics, Business Administration, Procurement & Logistics. A Post Graduate Diploma in Project Planning & Management, Public Procurement Management as an added advantage for those without a first degree in procurement & logistics;
• A Masters’ degree in the above disciplines is an added advantage.
• At least 5 years experience in a business environment in procurement services either public or private sector or international organizations;
• Full Membership of the Institute of Procurement Professionals of Uganda.
• Possess background in strategic planning and economic development
• Strong ability to work in a team environment with results-based orientation and to bring tasks to completion under tight deadlines;
• Working knowledge of PPDA & World Bank Procurement procedures
• Working knowledge & ability of Ms Office Software, Ms Access, Ms Project, Windows etc Trainer, results oriented and self motivated
• Excellent communication and interpersonal skills
• Ethics Standards management
• High level of proven integrity in procurement
• Analytical with business acumen.
How to apply:
All applicants should send their handwritten applications either by hand or via electronic mail and/or through post office enclosing copies of certificates/testimonials and detailed curriculum vitae indicating 3 referees addressed to:-
The Executive Director
National Environment Management Authority (NEMA)
NEMA House,
Plot 17/19/21 Jinja Road
P.O. Box 22255
Kampala. Uganda
