Title: Sponsorship Assistant
Organisation: Plan International
City Lira,
Country Uganda
About Plan:
Founded 75 years ago, Plan International is one of the oldest and largest Children’s development organizations in the world. We work In SO developing countries across Africa. Asia and the Americas to promote child rights and lift millions of children out of poverty Plan’s vision is of a world in which all children realize their full potential in societies that respect people’s rights and dignity Plan is independent with no religious, political or governmental affiliations.
Job Summary: The Sponsorship Assistant will assist the Sponsorship Coordinator in giving support to and promotion of Plan Uganda's Country goals in growth, customer satisfaction and establishing an effective linkage with National Office (NO) and other stakeholders. The job holder will be responsible for a minimum of 4000 sponsored children.
Key Duties and Responsibilities:
Type, proof read and compile all Sponsor Child Introductions (SCI) and Sponsored Child Updates (SCU) for each month in time
Use checklist to ensure that information on the SC's and SCUs is accurate
Download qualify photos from the field staff to a designated file for future use
Enter New Enrolment into the ES4 system and upload to child data photos and SCIs of all pooled children within specified time
Update Sponsorship Coordinator on all SC Communications that raise queries from time to time.
Support community training in Sponsorship communications
Proof read all Sponsored child communications to ensure that no NOIs arise from statements made in the communications
Participate in working with children and community members to produce quality and timely Area Overviews, Area Updates and Development Education Communication
Enter all Sponsor Child and Sponsor data or SC gifts in the system correctly, accurately within one week from the date of receipt.
Type cancellation/graduation memos in free format correctly, accurately and timely before submitting to the sponsorship Coordinator for final editing and quality control
Support enrolment of SCs in new locations.
Enter into child data SCI information with complete quality photos for new enrolments.
Qualifications, Skills and Experience:
The candidates should hold an advanced Diploma in Secretarial Studies.
Good computer literacy skills especially in Micro-soft Word and Excel
Good typing skills of not less than 50 words per minute.
Knowledge and Experience in Database management may be an added advantage.
He / She should have at least three years working experience preferably with an NGO.
Must demonstrate ability to generate and utilize digital images
Experience in Basic backup and recovery procedures for corporate systems.
Experience working on a LAN environment.
Interest in addressing children, family and community development issues.
Proficiency in both oral and written communication skills in English.
Ability to troubleshoot basic hardware problems.
Open, friendly and pleasant personality.
How to Apply:
All interested applicants seeking to work with Plan Uganda should submit letters of application to the email address below, together with a CV, contact telephone numbers, copies of relevant certificates, names and contact details of three references plus salary history should be included and sent to:
NB: Only soft copies of application will be accepted.
The People & Culture Manager,
Plan Uganda
Email: uganda.recruitment@plan-international.org .
NB: Plan Uganda is an equal opportunity employer. Qualified female candidates are encouraged to apply. Only Short-listed candidates will be contacted. Please consider your application unsuccessful in case you do not hear from us by 15th November, 2013.
Deadline: 27th September, 2013
