Job title: Travel
Assistant
Organisation United States Embassy, US Mission in Uganda
Country: Uganda
City / Location: Entebbe
Min. years of experience: 6 years
Minimum degree: Bachelors degree
Closing date: September 8, 2013 - 5pm
Duties and Responsibilities:
• The job holder assists travelers making travel
arrangements to include making recommendations, consistent with all travel
regulations and post guidance, about travel routes, lodging options, per Diem allowances, mixed transport options, etc.
• Advises USG direct hire staff about their travel related
entitlements and ensures that their travel authorizations conform to the
regulations.
• Coordinates with the Travel Agent/Contractor and Customs
& Shipping staff to ensure that travel related permissions/formalities
(visas, medical, time, etc) are adhered to.
• Works with Travel Agent/Contractor to ensure that tickets
are issued for properly approved travel authorizations.
• A full copy of the complete position description listing
all duties and responsibilities is available on the web link provided
Qualifications, Skills and Experience:
• The applicant should hold a bachelor’s degree in public
administration, business administration, management or finance is required.
• The applicant should possess six years working experience.
Specifically: five years of progressively responsible administrative management
experience in public health field or a health-related international development
organization; and an additional one year of experience at the managerial level
that includes direct supervision of staff.
• Language required: Level IV (fluency –
speaking/reading/writing in English) is required.
• Good knowledge of Agency and applicable inter agency
management operations, to include financial management, human resources,
procurement and contracting (including grants, contracts and/or cooperative
agreement audit and accounting requirements), travel, IT, and other
administrative procedures, regulations, and requirements is required.
• Broad knowledge and understanding of leadership and
management strategies and models is also required.
• The ability to assess problems and develop realistic
solutions (how to plan for and administer available resources of funds,
personnel and equipment in the best interest of PEPFAR program objectives) is
required.
• Excellent inter-personal skills in order to coordinate
with USG and implementing/cooperating partners to ensure mutual cooperation are
required.
• Ability to plan budget expenditures to meet PEPFAR-program
needs is required.
• Ability to coordinate and negotiate effectively with host
government, ICASS providers and inter-agency partners is required. Intermediate
user level of word processing, spreadsheets and databases is required.
• A facility to work with higher mathematical calculations
for purposed of reporting is required.
How to apply:
All those interested in working with the US mission in
Kampala should send their applications and strictly adhere to the following:
A current resume or curriculum vitae.
Candidates who claim US Veterans preference must provide a
copy of their Form DD-214 with their application. Candidates who claim
conditional US Veterans preference must submit documentation confirming
eligibility for a conditional preference in hiring with their application.
Any other documentation (e.g. essays, transcripts/certificates,
awards) that addresses the qualification requirements of the position as listed
above
Human Resources Office
By email KampalaHR@state.gov.
NB: Only electronic submissions will be accepted and only
shortlisted candidates will be contacted.
Please clearly indicate the position applied for in the
subject area of the email submission.
Please use standard file types such as Microsoft Word (.doc)
and Adobe Acrobat (.pdf) and please send all documents in one file attachment.
Telephone: 0414-306001/259-791/5
