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Friday, 5 July 2013

Africa Regional Office Finance Officer - Africa Regional Office Finance Officer

Job Title: Africa Regional Office Finance Officer

Department: Finance
Reports To: Africa Programmes Manager
Direct Reports: None
Indirect Reports: None
Organisational Background:
Malaria Consortium is one of the world's leading non-profit organisations dedicated to the comprehensive control of malaria and other communicable diseases in Africa and Southeast Asia. Malaria Consortium works with communities, government and non-government agencies, academic institutions, and local and international organisations, to ensure good evidence supports delivery of effective services, providing technical support for monitoring and evaluation of programmes and activities for evidence-based decision-making and strategic planning. The organisation works to improve not only the health of the individual, but also the capacity of national health systems, which helps relieve poverty and support improved economic prosperity.

Country and Project Background:
The Africa Regional Office in Kampala houses technical and management specialists to support Malaria Consortium’s implementation across Africa. In addition, it is the lead office on a number of multi country grants that are managed by Regional Project Coordinators housed in the Africa Regional Office.
Job Purpose:
The Africa Regional Office Finance Officer (ARoFO) is responsible for running the finances of the Africa Regional Office. In addition, the ARoFO is responsible for the management accounting and support to the multi country grants led by the Africa Regional Office. The ARoFO reports to the Africa Programmes Manager but will receive technical support from the Regional Finance Manager, Financial Controller and Chief Finance Officer.
Key Accountabilities:
Key Accountabilities:

1. Financial Accounting - Africa Regional Office

• Approve and process advances for field activity and staff travel, ensuring proper process for disbursement of funds, correct documentation and the settlement of advances in a timely manner.
• Manage the USD cash float for advances.
• Perform the finance check on all financial transactions of the Africa Regional Office
• Maintaining the integrity of the balance sheet by checking and validating:
a) staff advances and other debtors
b) sundry creditors and all other creditors
• Check the fixed assets register is up to date monthly
• Work with the Regional Finance Manager to improve financial systems in the Africa Regional office, recommending changes as part of the global MC improvement to provide timely and appropriate financial information to MC’s Budget Holders and donors.
• Submit the monthly report to the Africa Programmes Manager for review and submission to the Regional Finance Manager in line with Malaria Consortium monthly reporting checklist and timetable.

2. Management Accounting – Africa Regional Office Projects

• Prepare project financial reports for donors and partners according to donor requirements ensuring all external reports are submitted to the Regional Finance Manager for review a minimum of five working days prior to external submission.
• Ensure monthly management accounts are reviewed and variances are acted on by budget holders; report to the RFM and CFO on the variances and the corrective action that will be taken.
• Ensure monthly donor budget versus actual reports are prepared and reviewed on a monthly basis and any corrections are posted in a timely and accurate manner
• Prepare annual budgets and monthly cash flow projections for the country office
• Prepare the Africa Regional annual financial plan and ensure the plan is fully reforecast quarterly as per the annual finance timetable
• Prepare the financial quarterly performance assessments in line with the annual assessment timetable
• Work with budget holders to provide training and ensure their understanding of the finance processes.

3. Legal, security and Risk Management
• Assist the internal and external auditors with questions and information requested relating to the Africa Regional Office
• Ensure, in conjunction with The Africa Programmes Manager and Regional Finance Manager, compliance with all local legal requirements, including tax, pensions and insurance
• Identify and assess risks facing the Africa Regional Office and develop mitigation strategies along with the Africa Programmes Manager & Africa Operations Manager
• Work with budget holders to provide training and ensure their understanding of the finance processes.

Qualifications and Experience:
• Qualified ACA, ACCA or CPA Accountant
• Minimum of 5 years’ experience in a finance team, with at least two years in a managerial position
• Fluency in English
• Knowledge of NGO donors and their financial reporting requirements

• Specific USAID financial grant management experience
Work Based Skills and Competencies:
• Working knowledge of accounting software
• Excellent computer skills with high proficiency in Microsoft excel
• Good analytical and reporting skills
• Excellent interpersonal and communication skills
• Strong ability to be able to manage and prioritise multiple tasks
• Experience in training and developing Finance staff
• Ability to fluently communicate verbally and written in English

Length of contract – 1 year
Location – Africa Regional Office, Kampala
Travel involved – some travel may be required to other Malaria Consortium country or sub offices
Candidates who meet the above requirements should submit a CV and a cover letter by Tuesday July 23rd 2013 to HR.Recruitment@malariaconsortium.org