Job Title Finance and Administration Manager
Organisation: British Council
Duty Station: Kampala, Uganda
Reports to: Head Finance and Resources
Job Summary: The Finance and Administration Manager will oversee the day to day financial accounting and administrative services and provide support to UK staff presence in Uganda in order to meet corporate standards and improve on operational efficiencies.
Job Context and Environment:
The Finance and Administration Manager reports to the Head Finance and Resources and is responsible for maintaining internal control procedures, preparation of payroll, procurement and managing office operations. The post holder will also provide financial support to Partnerships and Full Cost Recovery Projects, making sure that such projects are delivered in accordance with the financial procedures of the respective donor/partner.
Responsibilities:
Financial management:
Monitor the financial environment in order to ensure that the
Council’s processes are adhered to and internal control standards are achieved by;
Processing procurement transaction for Business Support Unit, and shared services
Maintaining of cash controls
Participate in the planning and reporting processes
The post holder must ensure all corporate and audit requirements are complied with across the office and that value for money and quality is achieved.
Administration Management:
Take lead in the management of organisational resources ensuring that they are used in accordance with corporate policies
Maintenance of assets ensuring that they are in good working condition and minimising down time
Fixed assets and inventory are suitably utilised and records are up to date
Security of all British Council assets as per corporate standards
Maintain financial files and records
Maintaining efficiency and good working conditions of the office premises and residences
UK staff presence is in adherence to local requirements
Coordinate with the wider office team the use of shared resources and services
The post holder must ensure all corporate requirements are complied with, and exact value for money and excellent customer service.
Partnerships and Full Cost Recovery Projects:
Work with the programme delivery teams to ensure that the respective projects are delivered in line with donor/partner financial requirements.
The post holder must ensure that all expenses incurred under this project meet donor/partner criteria.
Manage key business processes:
These include emergency procedures, health and safety and security.
Ensure all are tested regularly, up-to-date and effective.
Other administrative work: As required.
Special requirements of the Job:
Some unsocial hours and weekend work may be required.
Please specify any passport/visa and/or nationality requirement.
Right to Work in Uganda.
Please indicate if any security or legal checks are required for this role.
Criminal records, military service and/or child protection checks may be carried out
Qualifications, Skills and Experience:
The candidate should possess relevant accounting qualifications
Demonstrated experience in financial management, asset and facilities management
Person Specifications:
Making it Happen (essential): Delivering clear results for the British Council
Creating Shared Purpose (essential): Communicating an engaging picture of how we can work together
Shaping the Future (essential): Looking for ways in which we can do things better
Being accountable (essential): Delivering my best work in order to meet my commitments
How to Apply:
Please carefully read the full job descriptions above and for information on behaviours and generic skills mentioned in the role profiles, please check out the relevant documents at the top of the page on our website Click Here
Please download the application form
Please send the completed application form via email to application@ppg.co.ug with subject naming the position.
Please note that only applications received on the British Council application form will be considered and only short-listed candidates will be contacted
The British Council is committed to a policy of Equal Opportunity and Diversity and welcomes applicants from all sections of the community. We guarantee an interview to disabled candidates who meet the essential criteria.
The British Council is also committed to a Child Protection Policy; applications will be considered only for candidates who declare their agreement to the Policy.
Deadline: 6th September, 2013 by 16:00
