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Wednesday 21 May 2014

Administrator - Public Health Fellowship Program Uganda

Vacancy: Administrator
Recruiting Organisation: Public Health Fellowship Program (PHFP)
Funding Source: U.S. Centers for Disease Control and Prevention (CDC)
Duty Station: Kampala,
Country Uganda
Reports to: Program Director

About Us:
Makerere University School of Public Health in partnership with the Ministry of Health (MOH) and the U.S. Centers for Disease Control and Prevention (CDC) is implementing the Public Health Fellowship Program (PHFP), an initiative to develop the next generation of public health leadership for Uganda. The goal of this program is to develop a competent workforce by learning-through-service and responding to real public health problems of Uganda. The PHFP is a 2-year, non-degree full-time program offered on a competitive basis to Ugandan nationals who seek to become leaders in public health practice.

Job Summary: The Administrator will be responsible for managing the day-to-day administrative and financial operations of the PHFP Secretariat. He/She will mainly ascertain the smooth running of the Secretariat office, facilitate procurement, draft guidelines and facilitate equipment maintenance and repairs of office assets. He/ she will also prepare financial requisitions to MakSPH as well as liaise with MakSPH for the disbursement of activity funds and accountability thereof.

Key Duties and Responsibilities:
·                     Be in charge of the Secretariat office, including taking care of visitors, assisting fellows, and tutors; and carry out front desk communication tasks
·                     Actively coordinate and ensure timely availability of supplies and logistics for the secretariat as well as field activities for Fellows and mentors
·                     Maintain an up-to-date inventory of assets and Program equipment
·                     Monitor the condition of office equipment and vehicles, and liaise with approved service providers to ensure that the equipment are in good working condition at all times
·                     Oversee the petty cash fund, and carry out sundry purchases from petty cash, in accordance with the financial and procurement policies of the Program
·                     Support in organising Program activities such as meetings and workshops
·                     Support the Grants and Administration Manager in ensuring the smooth administrative running of the Program office, including liaising with the Financial Management Unit of the School of Public Health
·                     Coordinate the development and/or review and update of the appropriate operational, financial, procurement and human resource management policies and procedures for the Secretariat operations

·                     The applicant should hold a Bachelor’s Degree in Social Sciences or Business Administration; or BA (Arts)
Skills and Experience:
Five or more years’ experience in an administrative position in an academic or professional services organisation or program
·                     Skills in Financial management
·                     Attained basic training in Transport Management
·                     Attended basic training in Supplies Management
·                     Knowledge in Administrative procedures
·                     Transport administration skills and ability
·                     Principles of inventory and supplies management
·                     High degree of personal integrity
·                     Quick discernment
·                     Attentive to detail and ability to multi-task
Language proficiency: Good command of the English language

All candidates are encouraged to send their applications accompanied with updated CVs, photocopies of transcripts and certificates and 2 letters of reference to the address below: The Dean, Makerere University College of Health Sciences School of Public Health, P.O. Box 7072, Kampala, Uganda. Hand deliver to: Room 215, 2nd Floor, MakSPH Building, New Mulago Hospital Complex.

Deadline:  Friday, 30th June, 2014