Finance Officer (FO) Independent Development Fund
The Independent Development Fund is a Ugandan non- political, non- governmental, not for profit grant mechanism, providing support to civil society organizations to promote human rights, access to justice and social accountability in Uganda. We seek to recruit a qualified individual to fill the position of Finance Officer.Employment type: Full time
Country: Uganda
City / Location: Kampala
Job category: NGO/Nonprofit Charitable Organizations
Min. years of experience: 3 years
Required languages: English
Minimum degree: Bachelors degree
Reports to:The Finance and Administration Manager
2.0 MAIN PURPOSE OF THE JOB
• To carry out the routine accounting function, prepare, produce periodic financial reports including financial analysis for the organisation.
• Processing IDF accounts, including Grantees and ascertain that all financial transactions are accurate and properly documented and posted on IDF software system and that accounting reports are run in a timely manner in compliance with established procedures,
• Check the accuracy of quarterly financial report of IDF grantees,
• Prepare checklist for follow-up of grantees financial report status,
.
3.0 KEY RESPONSIBILITIES
3.1. General Duties
• Prepare monthly accounts report for IDF
• Maintain records of financial documents.
• Prepare payroll and arrange payment of salaries to staff.
• Maintains the fixed assets register.
• Participates in mid-year and annual stock counts and spot checks
• Participates in the annual external audit
• Daily postings in accounting system
• Follow up of all tax issues and other statutory obligations
3.2 Monitoring
• Check the grantees financial performance is in adherence to IDF’s policy in general and to the financial provisions of the respective project agreements,
• Reconcile IDF accounts with grantees’ accounts on a monthly basis
• Prepare checklist for follow-up of grantees financial report status
• Assist with annual external audit.
• Analyse Vehicles fuel consumption on a monthly basis
• Assist in quarterly Financial monitoring of IDF grantees
3.3 Technical Support
• Contribute actively in the development of mechanisms which ensure that operations of IDF are implemented in cost effective manner,
• Support grantees in specific tasks such as setting up financial systems, carrying out end of project procedures, tax and statutory obligations, etc.
3.4 Reporting
• Submit quarterly reconciliation statements of IDF grantees and update Management on the status of individual grantees financial position on a regular basis
• Prepare monthly bank reconciliation statements of IDF
• Produce budget vs actual expenditure report on a quarterly basis
• Assists FAM in preparing quarterly and annual reports.
3.5 Person Specifications
Experience:
At least three year’s (3) hands-on all round experience working in an
accounts office, preferably an NGO operating nationwide.
Experience in financial monitoring of grantees would be an added advantage.
Additional Skills:
- Good Microsoft Office skills
- Exposure to one or more computerised accounting packages, experience in using Sage Pastel would be an added advantage.
- Some knowledge of not for profit organisations and small
companies statutory reporting requirements will be a bonus
- Ability to work unsupervised and develop the job
Contact/How to apply:
Please send your application to application@ppg.co.ug. E-mails must not exceed 2 MB. The Closing date is 5 PM on the 22nd of February 2013
While we thank all applicants for your interest, only those selected for interviews will be contacted.
