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Wednesday 27 February 2013

Office Administrator Needed at Trocaire, Uganda

Office Administrator

Trocaire is an international NGO with a Headquarters in Ireland and with a Country Office in Kampala. We are currently recruiting for the position of Office Administrator in the Trocaire Country Office in Kampala.
Main Duties
1. Office Administration
Management of a good office working environment
Provide front desk services such as dealing with visitors, answering all telephone calls, requests from outside etc.
Dealing with equipment, stationary, office supplies, logistics, visitors, bookings, etc
Ensuring all services and contracts are up to date and operational for the Uganda office. This includes staff provisions such as health cover, life cover, accident cover etc.
Ensuring all filing is accurate, up to date and in the expected Trocaire system.
Liaising with service providers and other actors for the smooth running of the office.
Dealing with logistics and necessary administration issues.
Ensuring support on procurement with the Finance Manager.
Managing admin staff (driver, security guard, cleaner etc)
 2. Finance
Responsibilities for the updating of accurate information on the Trocaire internet based Finance system.
Maintain up to date records of expenditure versus agreed budget.
Work closely with the Country Rep and Finance Manager on required financial reporting.
Prepare financial reports as required.
Ensuring Trocaire are up to date with statutory requirements in Uganda.
Manage financial tracking of receipts and payments and all of the necessary back up paperwork.
Maintain good working relationships with suppliers by prompt and accuarate payment.
3. Programme Support
Ensuring support to Programme Officers in funds transfers to partners.
Organisation of programme meetings, programme visits and partner visits.
Working with programme teams in organisating field visits/ hotels/ vehicles / logistics etc.
A relevant degree in Finance / Business / Administration or related fields with excellent computer knowledge especially in Microsoft Office suites
Ability to work on an internet based financial package.
At least 2 years experience in a similar role.
Flexibility, ability to work under pressure in addition to multi-tasking in a fast paced environment.
Good professional verbal and written communication skills and telephone etiquette.
Excellent organization skills, keen to detail, accuracy and a high level of reliability, objectivity and honesty.
A positive approach and an ability to contribute to a strong dynamic team.
An understanding of development work and the work of an NGO would be an added advantage.
Experience: 2
How to apply:
Please submit a 3 page CV outlining suitability for this position by Friday 8th March, 2013. Your CV should be emailed to trocaireuganda@gmail.com