Job Title: Finance Director
Organization: Marie Stopes Uganda (MSU)
City Kampala,
Country Uganda
Key Duties and Responsibilities:
1. Departmental leadership:
Provide overall leadership and guidance to the Finance department to ensure strong team moral e, excellent coordination and enhanced productivity.
Ensure effective coordination between Finance team members and MSU service delivery channels
Participate in donor proposal processes as required (led by CD and Senior Manager External Relations)
Provide specific support to track and support Power of 10 strategic processes in the context of Business Planning and budgeting, ensuring optimal use of programmatic resources for strategic business objectives.
Represent the Department at SMT and Executive Team level, providing a good platform for dissemination of Departmental work and ideas
Provide and facilitate ad hoc technical support to other MSI programmes as appropriate
2. Financial Management: Oversight of the Finance Team to ensure;
MSU complies fully with MSI's finance policies and procedures, which are reflected in a complete and well disseminated MSU finance manual.
MSU is consistently increasing surplus generation in a designated number of cost centres
Efficiency measures are introduced and impact monitored
MSU can finance all of its activities and all of MSI's direct and indirect costs.
A cash flow model is in place and it correctly projects optimal cash flow at all times.
MSU demonstrates high level of compliance with MSI standards for financial controls including a very low risk situation reflecting recommendations of the Risk and Audit Committe.
MSU has prepared business plans including well designed financial budgets for projects and for the programme. They are uploaded to SUN, signed off by MSI and accurately reported against. There is a rolling forecast to update those plans on a regular basis.
MSU consistently scores 100% on the Financial Reporting scorecard
Proactive advice to team members regarding project budgeting, to enable sensible decisions are made regarding work planning and use of resources.
Ensure budget holders understand and are able to manage yearly budgets.
Manage recruitment, performance monitoring, team motivation, and talent development within the Finance department, in coordination with the Senior PD Manager
Ensure all individuals and teams have KPIs related to clear and achievable team work plans, and that performance appraisals are conducted on that basis
Directly manage and supervise the performance of the Senior Finance Manager in line with MSU's performance management system
Submit monthly and quarterly financial reports to MSI London according to agreed timetable.
Submit financial reports in donor specified format according to agreed timetable.
Ensure budget proposals to donors reflect the financial structure of the organisation minimising deficit and that they maximise contribution to overheads.
Liaise with regional Finance Director at MSI London to arrange technical assistance and communicate financial status of projects.
Monitor the allocation of donor restricted income and expenditure to ensure that donor reports are accurate.
Coordinate financial aspects of External Development Partners visits and develop their awareness of MSU management information systems
3. Team Leadership and Development:
Manage recruitment, performance monitoring, team motivation, and talent development within the Finance department, in coordination with the Senior PD Manager
Ensure all individuals and teams have KPIs related to clear and achievable team work plans, and that performance appraisals are conducted on that basis
Directly manage and supervise the performance of the Senior Finance Manager in line with MSU's performance management system
4. External financial reporting:
Submit monthly and quarterly financial reports to MSI London according to agreed timetable.
Submit financial reports in donor specified format according to agreed timetable.
Ensure budget proposals to donors reflect the financial structure of the organisation minimising deficit and that they maximise contribution to overheads.
Liaise with regional Finance Director at MSI London to arrange technical assistance and communicate financial status of projects.
Monitor the allocation of donor restricted income and expenditure to ensure that donor reports are accurate.
Coordinate financial aspects of External Development Partners visits and develop their awareness of MSU management information systems
5. Leadership of MSU as EMT Member:
Contribute to the strategic direction of MSU
Take ownership with other Directors for the implementation of the MSU Strategic Plan and Business Plan
Active member of the EMT and SMT
Work with line reports to develop a good team spirit, based on MSU core values, within the Department and teams, including team members in the field.
Support team efforts to build and maintain excellent relations with donors and stakeholders including MSI, USAID, DfiD and the MoH.
Qualifications, Skills and Experience:
The candidate should possess a University Degree in Finance, Master’s Degree and membership of a professional accounting body is preferable
Financial management experience
Demonstrated track record of people management and leadership skills
Extensive experience of managing support to team implementing donor funded projects (e.g. financial components)
Extensive experience managing multi-tiered management structures of finance and other professionals
Extensive experience in a senior management position, preferably in the INGO sector;
Demonstrable skills in Microsoft Office computer programmes, particularly Word and Excel
Knowledge of Family Planning is an added advantage
Knowledge of institutional donors in the sector and related compliance regulations (e.g., DFID, EC, USAID, UNFPA)
High level of integrity
Ability to work in deadline driven/results orientated atmospheres
How to Apply:
All interested candidates should send their applications with updated CVs and cover letters by email to jobs.applications@mariestopes.or.ug / jobs@mariestopes.or.ug or post to the Senior Manager, People and Development, Plot 1020, Kisugu-Muyenga, P.O Box 10431, Kampala-Uganda quoting the position title
Deadline: Friday 25th October, 2013
