Vacancy: Administrative Assistant /Logistics and IT Officer (6906)
Recruiting Organisation: Abt Associates
Duty Station: Kampala,
Abt Associates was started over 50 years ago—on January 12, 1965—by Clark Abt on his journey in a small Cambridge office to create a place where innovation, bold thinking and creativity could tackle the toughest social issues of the day. The International Health Division is committed to the improvement of health and healthcare delivery around the world. Serving both the public and private sectors, our efforts include health policy research and evaluation, health promotion and disease prevention, health finance, and health systems management. Our impact is felt in policies that ensure healthcare access for women, children, and individuals with special needs, in strengthening health infrastructures, and HIV/AIDS solutions.
Key Duties and Responsibilities:
Responsible for the coordination of office and District store security
Coordinate, update, and maintain the tracking database for new and existing inventory including asset identification tagging, location identification, physical count, and departmental equipment custodians.
Carry out periodical and annual fixed assets physical inventories, and coordinate assets physical inventories
Coordinate transfer of equipment and update the inventory list with each transfer.
Offer technical guidance and assistance with the implementation of processes in relation to fixed assets safeguarding.
Supply information for inventory reports as well as other assets reports and records.
Provide cross training to relevant staff in relation to fixed asset processes and procedures as required.
Offer technical support for major and/or urgent problems with LAN or any of its components (server crash, virus attack, hard drive failure, etc.)
Provide on-call assistance to individuals as needed.
Perform Window Server maintenance and administration, including installing Windows 2003 patches and upgrades (Service Packs);
Monitoring server logs and perform necessary operations the ensure the proper state of the systems;
Responsible for monitoring of the Antivirus software and applying updates
Perform File Server backup, weekly full backup, daily incremental on file server, monthly backups of file server and users data
In charge of monitoring site firewall, managing VPN accounts, if any, monitor File Server; Group Policy, NTFS permissions, EFS LAN Administration: creating and modifying user accounts and privileges/rights (for network and exchange); managing disk space, printer queues, and internet connection; and updating anti-virus software and definition files.
Perform desktop and laptop computer support, including performing routine preventive maintenance (disk scan, deleting temp files, defragmentation, etc.); installing software patches and upgrades, troubleshooting hardware or software problems; and ensuring users are backing up their data files on the server.
Monthly conference call with International IT Management. Review monthly activity, articulate and implement Action Plans relating to identified IT needs.
The ideal Abt candidate should hold a two-year post-secondary school technical diploma or Bachelor’s degree in Computer Science or Computer Engineering.
Skills and Experience:
At least four to five years’ experience in IT network administration in small/medium Windows 2000/3 environments, including Internet access support.
A minimum of two years’ professional experience in Inventory Management
Possess excellent interpersonal and communication skills, flexibility, able team player, self-directed and ability to pay attention to detail.
Fluent in English (oral and written)
Professional MCSE certification a plus.
Past exposure and experience with Windows Sharepoint Services a plus
Technical eloquence in Active Directory, DHCP, DNS, Group Policies, Windows 2000/2003 server, Windows XP professional, software and basic hardware troubleshooting skills, networking;
Ability to assess problems and develop solutions.
Excellent inter-personal communication skills and excellent organization skills.
Preference for candidates who have experience that relates to USAID or other donor USAID experience and knowledge of FARs and AIDARs is highly desirable.
All suitably qualified and interested candidates who wish to join the Not for Profit Sector with Abt Associates should visit the e-recruitment website below to express their interest in this vacancy.