Recruiting Organisation: IntraHealth International
Project Funding Source: United States Agency for International Development (USAID)
Duty Station: Kampala,
Reports to: Chief of Party
For over 30 years, in more than 90 countries, IntraHealth International has empowered health workers to better serve communities in need. IntraHealth fosters local solutions to health care challenges by improving health worker performance, strengthening health systems, harnessing technology, and leveraging partnerships.
In collaboration with governments, nongovernmental organizations, and private-sector organizations around the world, IntraHealth champions the needs and contributions of health workers—from doctors and nurses to community health workers to health facility managers—and works to ensure they have the tools, supplies, information, training, and support they need to provide communities they serve with the best possible opportunity for health and well-being.
Job Summary: IntraHealth is seeking a Senior Finance Manager to be based in Kampala, Uganda. This position is contingent upon funding from the United States Agency for International Development (USAID). The Senior Finance Manager will be a senior member of the IntraHealth project leadership team in Uganda. S/He will manage all field based financial aspects of a new large and complex health project, contingent on funding. S/he will offer fiscal leadership for project activities, ensuring the effective use of donor resources to meet project goals. S/he will be responsible for all project oriented financial systems including budgeting, monitoring, forecasting as well as all legal, audit and contractual compliance. S/he leads the implementation of these key systems by ensuring that activities are implemented in accordance with the organization’s mission, strategic objectives, and program approaches and comply with IntraHealth’s and USAID’s policies, procedures and guidelines. This position, with proper legal advice, ensures that IntraHealth policies and procedures are compliant with Ugandan law and effectively implemented throughout the program.
1. Planning, Budgeting and Reporting:
Takes lead in the development, monitoring, and review of the project budget and ensure effective development of monthly projections and cash advance forecasts
Ensures compliance and adherence with donors’ agreements and that all activities are implemented as per the approved agreement and budget.
Manages the preparation of high quality USAID quarterly and annually financial reports as well as the PEPFAR expenditure analysis report.
Works closely with country and Chapel Hill Finance staff, monitor grant spending to ensure timely expenditure of donor funds and project closure and adherence with donor regulations.
2. Financial Management:
Ensures accurate financial forecasts and secure adequate and timely financing for activities and procurements with close consultation with the Finance and Program units
Ensures that financial management systems provides accurate, current and complete disclosure of financial transactions, aligned with IntraHealth’s policies and procedures
Monitors proper management of cash flow and assures that budgets are followed and the project does not overspend
Reviews monthly financial statements and bank reconciliation statements for IntraHealth bank accounts
Designs and implements sound internal control systems to safeguard assets, financial records and documents of the organization
Reviews disbursements and payroll costs for authenticity and accuracy
Provides financial performance feedback to the project leadership team and IntraHealth Headquarters program and finance support staff
Facilitates and follows-up change of bank signatories and bank procedures.
Review financial reports of sub-grantees, whenever applicable, and ensure that expenditures are in line with the budget and in compliance with donor regulations
Serves as a key liaison with external auditors, facilitates internal and external audit undertakings.
Prepares responses to audit findings and follows-up on the implementation of audit recommendations.
Monitor implementation of action/corrective action plans relative to both internal and external audits and report back to the Chief of Party and IntraHealth Headquarters
The applicant must possess a good master’s degree in administration, finance or similar field with a minimum of eight years’ experience in financial and administrative management with organizations which manage international projects, or a Bachelor’s degree and at least twelve years of experience in financial and administrative management with organizations which manage international projects.
Proven ability to analyze financial data, create and track budgets, set up and maintain financial management systems, and experience with financial/accounting software.
Skills and Experience:
Past exposure and experience in financial, administrative and grants management of donor-funded projects, preferably on large and complex USAID projects.
Certification with a local accounting professional body and extensive knowledge of Ugandan financial laws and regulations.
Demonstrated diplomatic and interpersonal skills and ability to manage staff effectively in a complex and changing environment.
Proven ability to manage confidential matters discreetly and with the trust and confidence of colleagues and clients.
Excellent written and oral communication skills in English.
Computer literacy skills i.e. proficiency in MS Office applications including Word, Excel, Power Point, and Outlook knowledge of QuickBooks, Serenic.
CCN candidates strongly preferred, but may consider EXPAT or TCN candidates.
All suitably qualified and interested candidates who wish to join the Not for Profit Sector with USAID’s IntraHealth International should visit the e-recruitment website below to express their interest in this vacancy.
Deadline: 14th June 2014