Organization: British High Commission (BHC) and The Department for International Development (DFID)
Job Summary: The Protocol Officer will act as an interface between the UK Mission and Government of Uganda ministries and departments such as Ministry of Foreign Affairs, Ministry of Internal Affairs Immigration Department and the Uganda Revenue Authority. They will ensure the smooth acquisition of diplomatic privileges for the UK Mission and the expatriate officers attached to it and also provide support for high level UK Government visits to Uganda. The position is a key role within the HR Team and will require a self-starter with strong communication and stakeholder engagement skills.
Key Duties and Responsibilities:
Work closely with the Ministry of Foreign Affairs and other Government departments to obtain the mandatory and necessary permits to enable expatriate staff to work and reside in Uganda.
Provide effective support in the preparation of VIP visits and programmes by liasing and coordinating closely with the Government departments and officials.
Steer all freight import/export arrangements and customs clearance for official diplomatic consignments for the mission and expatriate staff’s personal effects, from the point of entry into the country.
Offer effective and reliable assistance to expatriate staff on a variety of administrative issues including providing a briefing to new arrivals on all procedures related to their diplomatic status in Uganda.
Maintain up-to-date filing of key protocol documents in the relevant files
Process claims and payments relating to HR/Protocol services.
Qualifications, Skills and Experience:
The applicant should hold a bachelors Degree or equivalent in Public Relations, Business/Office Administration, Social Sciences or equivalent.
At least three (3) years’ work experience managing protocol activities or dealing extensively with Ministry of Foreign Affairs, Ministry of Internal Affairs (Immigration) and Uganda Revenue Authority (URA) to deliver similar outputs, preferably in a Diplomatic mission.
Good knowledge of Ugandan protocol guidelines and procedures.
Strong track record of planning work and delivering results.
Good analytical and problem solving skills.
Excellent planning, organisational and negotiation/ influencing skills.
Excellent command of spoken and written English.
Ability to use tact and diplomacy when dealing with high ranking officials from both Uganda and the United Kingdom.
Possess a high self initiative and the ability to work independently and as part of a team.
Good typing skills and ability to use the range of MS Office applications including MS Word, and Excel.
Personal Competencies: Delivering Results, Problem Solving, Communicating, Customer Focus, and Working with others.
Job Terms and Conditions:
The annual gross salary range for this position is UGX 31,261,538 to 47,042,206. The BHC and DFID are equal opportunities employers and would welcome applications from all suitably qualified persons regardless of religious belief, sex, race, sexual orientation, age or disability. For more information about this vacancy and to obtain a copy of the Equal Opportunities Monitoring form visit; www.gov.uk/world/uganda or http://www.dfid.gov.uk/Work-withus/Working-for-DFID/Jobs/
How to Apply:
All applicants should please e-mail their updated CVs, completed Equal Opportunities Monitoring form, Download Here, (to be obtained from the websites above) and a covering letter explaining your suitability for the post and how you meet the above competencies, with three professional work-related referees
Clearly indicate the Job position in the subject title e.g. “BHC/DFID – Protocol Officer.”
All documents should be sent to: firstname.lastname@example.org (Attachments may not fill more than 2 MB).
Physical Address: 2 Bandali Close, Bugolobi, Kagga House Annex, 1st Floor, Kampala, Uganda. Tel: 0414 505318; 0312 264664
Deadline: 18th October, 2013